Russell House University Union

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Russell House University Union
Event Services Workshop

• Topics covered
• Who is eligible to submit requests for space?
• How do I submit a request for space?
• How early should I submit requests?
• What information do I need to provide to the
  Event Services Office?
• How do I advertise for my event?
• Tips and reminders for successful events

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Who is eligible to submit requests for space?

• For student organizations an officer (the
  President, Vice President, Secretary or Treasurer
  that is on file with the SG office) must initiate
  the reservation request
• Faculty and staff may submit request on behalf of
  their departments

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How do I submit a request for space?

• All requests must be submitted on the Russell
  House website
• www.sa.sc.edu/rhuu
• Officers of a registered student organization may
  login using the organizations e-mail address
  provided by the Office of Student Government and
  Student Organizations.
• Faculty and staff may login using their GroupWise
  e-mail account.
• Please note that if you or your organization
  has not submitted requests before you will
• need to click on My Account and then Create an
  Account.

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How early should I submit requests?

• By 3pm the business day prior for small events
  less than 60 people with standard setups,
  information tables
• At least 1 month notice for large events more
  than 60 people with special setups requiring A/V
  equipment, any event in the ballroom or theater

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What information do I need to provide to the
Event Services Office?

• Fill out the online request form completely and
  to the best of your ability.
• Additional information may be needed depending on
  the type and size of the event
• Large Event Checklist
• Diagrams
• Security Plans
• Parking Arrangements

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How do I advertise for my event?

• Russell House Slide Show
• Russell House Display Areas
• Information Tables on Greene Street
• Carolina Dining Table Tents
• USC Calendar of Events
• Find more information on these ideas and many
  more please visit our website
• www.sa.sc.edu/rhuu

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Tips and Reminders

• Make sure you have confirmation that space has
  been reserved BEFORE you advertise for your
  events.
• If you need to cancel an event Send an e-mail
  to reserve_at_gwm.sc.edu by 3pm the business day
  prior to your request. Failure to show or cancel
  may result in cancellation fees and loss of
  reservation privileges.
• Remember to sign and return your confirmations to
  the Event Services Office. Events will not be
  confirmed without signature.

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Any Questions?

• Contact us
• 777-8182
• reserve_at_gwm.sc.edu
• or stop by Russell House Suite 218