Welcome to Benefits Orientation

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Welcome to Benefits Orientation
Presenters Anna Fallis BJ Pisaño
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Agenda

• Order of Events
• Health Plans
• Life Insurance
• Short Term Disability
• ASI Flexible Spending
• Retirement
• Long Term Disability
• Miscellaneous Benefits

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Benefit Packet

• Stapled Packet contains enrollment information
• 2005-2006 Benefits Enrollment Guide
• Plan comparison charts
• Informational hand-outs
• Blue Cross Blue Shield Packet
• Optional Retirement Plan (ORP) Booklet
• Service Professional / Faculty only
• Plan documents and brochures available upon
  request.

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Benefit Begin Dates

• Mandatory Benefits Date of hire.
• Retirement
• Basic Life Insurance
• Long Term Disability
• Voluntary Benefits 1st of the month following
  on-line enrollment.
• Health
• Dental
• Vision
• Supplemental Life Insurance
• Short Term Disability
• Flexible Spending Accounts

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Medical Insurance
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Medical Plans

• Blue Cross Blue Shield of Arizona PPO
• Arizona Foundation PPO
• RANAMN EPO
• Schaller Anderson EPO
• United Healthcare PPO/EPO
• .

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Medical Plans

• Blue Cross Blue Shield of AZ PPO
• Available statewide
• In-Network and Out-of-Network benefits
• Refer yourself to specialists
• 25 Co-pay
• World-wide coverage
• Vision plan included
• Pre-existing condition clause
• Fronske Health Center benefit
• 10 co-pay for employee or spouse
• No deductible

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Prescriptions

• Blue Cross Blue Shield of Arizona PPO
• Generic - 7 co-payment
• Preferred - 20 co-payment
• Non-Preferred A - 40 co-payment
• Non-Preferred B - 80 co-payment
• Walgreens Mail Order Provision
• 90 day supply of maintenance prescriptions for
  one co-payment

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Medical Plans

• Arizona Foundation PPO
• Available statewide
• In-Network and Out-of-Network benefits
• Refer yourself to specialists
• Contracted with the Mayo Clinic and Hospital
• Pre-existing conditions clause
• RAN AMN EPO
• Available Statewide
• In-Network benefit only
• Contracted with the Mayo Clinic and Hospital
• Pre-existing conditions clause

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Medical Plans

• United Healthcare EPO, PPO
• Available in Gila, Maricopa, Pinal, Pima, and
  Santa Cruz counties only
• In-Network benefit only
• Pre-existing condition clause
• Schaller Anderson EPO
• Available statewide
• In-Network benefit only
• Refer yourself to specialists
• Pre-existing condition clause

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Prescriptions

• AZ Foundation, RANAMN, Schaller Anderson, United
  Healthcare
• Contracted with Walgreens Health Initiatives
• 900 member pharmacies within Arizona
• Mail Order Provision
• 90 day supply of maintenance prescriptions for
  two co-payments

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Monthly Medical Premiums

• Blue Cross Blue Shield PPO
• Single Coverage 20.00 Family Coverage
  120.00
• Arizona Foundation PPO
• Single Coverage 140.00 Family Coverage
  390.00
• RANAMN EPO / Schaller Anderson EPO
• Single Coverage 25.00 Family Coverage
  125.00
• United Healthcare EPO
• Single Coverage 35.00 Family Coverage
  135.00
• United Healthcare PP0
• Single Coverage 150.00 Family Coverage
  400.00

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Dental Insurance
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Dental Plans

• PPO Plans
• Delta Dental
• MetLife

• Prepaid Plans
• Fortis Dental
• Employers Dental Service (EDS)

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PPO Plans Delta MetLife

• Use providers of your choice
• 50 single/150 family deductible
• Routine Services _at_ 100 office visit/cleaning
• Basic Restorative _at_ 80 fillings/extractions
• Major Restorative _at_ 50 crowns/bridge work
• 2,000 yearly max. for regular services
• 1,500 lifetime max. for Orthodontia
• Worldwide coverage

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Prepaid Plans EDS Fortis

• Must use participating dentists
• Co-payment for services
• No deductibles
• No claim forms to file
• Arizona only

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Monthly Dental Premiums

• Delta Dental
• Single Coverage 14.56 Family Coverage
  54.14
• Metlife Dental
• Single Coverage 12.90 Family Coverage
  45.00
• Employers Dental Services (EDS)
• Single Coverage 4.02 Family Coverage
  18.16
• Fortis Dental
• Single Coverage 4.68 Family Coverage
  18.02

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Vision Insurance
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Avesis Vision

• Supplemental to BCBS
• Only vision option if not electing BCBS
• 10 co-pay for services
• Covers glasses or contacts
• Annual contacts allowance 130
• Annual frame allowance 100-150
• Monthly Premium
• Single coverage 6.34
• Family coverage 17.18

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Health Plan Particulars

• Important points you need to know about your
  health plan!
• Eligibility
• Changes to your plan
• Deadlines

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Eligibility

• Legal Spouse
• Children under 19
• Full-time students (until age 25)
• Important documents you may be asked to provide
• Marriage Certificate
• Birth Certificate
• Student Verification

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Changes to Your Plan

• Within 31 days of your date of hire
• Open Enrollment

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Changes to Your Plan Qualified Life Events

• Marriage
• Divorce
• Birth, Adoption, or Legal Guardianship
• Death
• Change in spouse/ex-spouses employment
• Change in dependent eligibility

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Deadlines! Deadlines!

• New Hire Deadlines - 31 days
• On-line benefits enrollment
• Mandatory Forms
• Qualified Life Events 31 days
• On-line benefits enrollment
• Supporting Documentation

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• Life Insurance

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Life Insurance

• Basic Life Insurance
• Standard Insurance
• Standard Supplemental
• Standard Dependent
• Aetna Insurance
• Aetna Supplemental
• Aetna Dependent

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Basic Life Insurance

• Provided by Standard Insurance Co.
• 100 paid by NAU
• 15,000 Term Policy
• 15,000 ADD Benefit
• 15,000 Seat Belt Coverage
• 1,000 Non-Smoker Benefit

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Standard Supplemental

• Purchase in 5,000 increments
• Up to 3X Annual Salary, maximum of 300,000
• ADD Benefit
• Seat Belt Coverage
• 1,000 Non-Smoker Benefit
• Dependent Life
• 2,000, 4,000, 6000, 12,000 or 15,000

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AETNA Supplemental Life Insurance

• Purchase in increments of your salary (1, 2, or 3
  times) rounded to the nearest 1,000
• Up to 3X Annual Salary, maximum of 150,000
• ADD Benefit
• Dependent Life
• 5,000 spouse/2,500 Child(ren) or
• 10,000 spouse/5,000 Child(ren)

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• Short Term Disability

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Short Term Disability

• Provides up to 6 months of salary protection for
  injury or illness which occur off the job.

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STANDARD STD

• 2/3 base monthly salary for 6 months
• Maximum weekly payment of 769.00
• 30-day waiting period before any benefit is paid
  for illness
• Accident / Injury benefit pays as of the first
  day
• Pre-existing conditions covered immediately
• .89/100 base monthly salary
• Post-tax deduction

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UnumProvident STD

• 70 weekly salary for 26 weeks
• Maximum weekly payment of 725.00
• 30-day waiting period before payment, unless
  hospitalized for more than 24 hours
• Pre-existing conditions covered after 6 months
• .84/100 base monthly salary
• Post-tax deduction
• 30,000 ADD policy

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• Flexible Spending Accounts

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Flexible Spending Accounts

• FSAs let you pay for certain medical or
  dependent care expenses with pre-tax dollars!
• You save
• Federal Taxes
• State Taxes
• Social Security Taxes

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How It Works...

• You incur a medical/dependent care expense
• Complete a FSA claim form and attach receipts or
  an Explanation of Benefits (EOB)
• Mail to ASI
• ASI reimburses you directly from your spending
  account
• ASI can also auto deposit money into your account
  and notify you by e-mail the date and the amount
  that was deposited

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Flexible Spending Accounts

• Contributions are evenly divided over the number
  of paychecks received during the calendar year
• Plan year is January 1 to December 31

You May Enroll or Make Changes in Flexible
Spending

• Within 31 days of your hire
• Within 31 days of a Qualified Life Event
• During FSA Open Enrollment
• November 1 30

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Health Care FSA

• You may fund this account up to a maximum of
  5,000 a year.
• Reimbursement up to the total amount of the
  claim at any given time.

Dependent Care FSA

• You may fund this account up to a maximum of
  5,000 per year
• Reimbursement up to the amount actually funded
  from your paycheck into the account

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Eligible Expenses

• Medical FSA
• Health insurance deductibles, doctor fees
  (co-pays)
• Hearing exams aids, over-the-counter medicines
• Mental health services
• Dependent Care FSA
• Dependents under age 13 years
• Day Care Centers, Nursery School
• Summer Day Camps, Babysitters over the age 19
• Day care for a dependent who is physically or
  mentally incapable of caring for themselves

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Deadlines! Deadlines!

• Your must incur the eligible expense by December
  31st to receive reimbursement

• All eligible claims must be filed by March 31st

This is a Use it or Lose it plan
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Retirement
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To Enroll in Retirement

• Classified staff, Service Professionals and
  Faculty
• Enroll on-line by following this path
• http//hr.nau.edu Benefits Mandatory
  Retirement
• Retirement enrollment is separate from the
  optional insurance elections made through LOUIE

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Arizona State Retirement SystemDefined Benefit
Plan Classified Staff / Service Professionals /
Faculty
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Arizona State Retirement System

• Retirement benefit based on a formulary system
  that factors age, salary and years of service
• Age Years of Service must 80 points for
  normal retirement
• Calculations based on highest 36 consecutive
  months of salary in the last 10 years of
  employment

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Arizona State Retirement System

• Current Contribution Rate
• 6.9 Employees Gross
• 6.9 NAU matching
• Deduction taken pre-tax
• Benefits
• Guarantees a monthly benefit at retirement for as
  long as you live
• ASRS provides a health insurance subsidy at
  retirement
• Eligible for ADOA ASRS health and dental
  insurance program

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Arizona State Retirement System

• Currently monies earn 8 interest.
• The plan is evaluated annually with potential
  changes in the contribution and interest rate.
• Upon separation, monies may be withdrawn or
  transferred to another savings plan, however
  doing so disqualifies the participant from a
  lifetime monthly benefit.
• Vesting occurs after 5 years with 100 of
  employer contributions available after 10 years.

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Optional Retirement PlansDefined Contribution
PlanService Professionals / Faculty
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Optional Retirement Plans

• Retirement benefit based on total accumulation of
  contributions and earnings to the plan
• You determine your investment strategy

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Optional Retirement Plans

• Current Contribution Rate
• 7.00 Employees Gross
• 7.00 NAU matching
• Deduction taken pre-tax
• Benefits
• You have control over your monies and investment
  plan
• Eligible for ADOA ASRS health and dental
  insurance programs
• No health subsidy available at retirement

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Optional Retirement Plans

• AZ Board of Regents Sponsored Plan
• You have three companies to choose from
• AIG VALIC
• Fidelity
• TIAA-CREF
• No loans against ORP monies
• 100 vesting in employer contributions occurs
  after 5 years
• Multiple payout options at retirement
• Portable in any state

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IMPORTANT!

• The choice between the Arizona State Retirement
  System and the Optional Retirement Plans is
  irrevocable.

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Supplemental Retirement

• Employees may voluntarily contribute at any
• time to
• Tax Deferred Annuities403(B)
• Deferred Compensation457 plan

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Supplemental Retirement

• 15,000 or 20,000 annual maximum standard
  contributions with catch-up provisions (depending
  on age)
• Contributions are taken pre-tax and NOT matched
  by NAU
• You choose investment portfolio
• May start, stop, increase or decrease at any time
  during the year
• May withdraw funds but subject to early
  withdrawal fees and taxes

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• Long Term Disability

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Long Term Disability Plans

• Begins after a 6 month waiting period from date
  of disability (off work)
• Monthly benefit is 2/3 of your base monthly
  salary
• Coordinates with other disability income
• Social Security
• Workers Compensation
• Sick Accrual

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Long Term Disability Plans

• VPA
• ASRS
• 0.50/100 salary
• Post-tax deduction
• Benefit received is partially non-taxable income

• STANDARD
• ORP
• 100 paid by NAU
• Any benefits received would be taxable
  income

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• PAID TIME OFF

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• Holiday- All regular employees working 20 hours
  per week or more are eligible for paid holiday
  leave. Visit our website for calendar.
• Vacation- Classified
• 1-2 years continuous service 11 days per year 
  (3.372 hrs per pay period)
• 3-4 years continuous service 16 days per year 
  (4.904 hrs per pay period)
• 4  years continuous service 22 days per year 
  (6.744 hrs per pay period)Service
  Professional/Appointed
• Earn vacation at 22 days per year  (6.744 hrs
  per pay period)
• Sick- Regular employees working 20 hours or more
  per week for a continuous period of six months
  or longer are eligible to accrue and use paid
  sick time.  

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Reduced Tuition

• You and your spouse
• Up to 9 Hrs 25.00
• Children who are eligible to be claimed as
  dependents on your tax return for the entire year
• 25 of total in-state tuition

25.00 plus relevant fees including program,
course or class fees.
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Steps to take...

• Visit the HR website at www.hr.nau.edu
• Benefits
• Educational Assistance
• Download a Educational Aide Registration Permit
  (EARP)
• Complete and return the EARP to the Financial
  Aide Office (Building 1), or submit it on-line!

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Forms Due Today

• Employee Acknowledgement Form

Forms Due 31 days from your hire date

• COB (if BCBS is elected)
• Retirement Enrollment/Beneficiary form
• Flexible Spending Account Direct Deposit form

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Questions??