Development of Oklahomas Student Information System

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Development of OklahomasStudent Information
System
Education Data Systems Council of Chief State
School Officers July 26, 2003
Sandy Garrett, Oklahoma State Superintendent of
Public Instruction
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• Oklahomas
• Student Information System
• Historical resistance
• Forces that came together
• Feasibility study
• Implementation

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Current State K-12 Reporting System
Aggregate Reporting Of Student Data
Student Assessment Data
Special Ed. Child Count Database
Other External Sources (ACT, etc.)
Program Specific Data
Analysis Reports by state, district, site,
grade, groups...
School Personnel Database
Teacher Testing Database
AYP
NCLB
API
CCD
Teacher Class Schedules
School Finance Database
Certification Database
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With only Aggregate Student Statistics at the
State Level ...

• Do we know how many Algebra I students are 9th
  graders?

NO

• Do we know how many first grade students were
  retained?

NO

• Can we meet the new state and federal
  reporting requirements?

NO
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Incomplete Data Poor Decisions

• High impact and costly decisions were being made
  based upon perception, rather than data.
• Business Community / Legislators
• State Board of Education
• School District Administrators and Staff

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No Child Left Behind became a needed push for
implementation of a quality Student Information
System (SIS)

• HR1
• The No Child Left Behind Act (NCLB)

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High Stakes Reporting

• For continued Title I funding, NCLB requires

• Reporting of student performance by multiple
  demographic criteria

• Tracking of performance groups over time

• Demonstration of improvement for each group

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Comprehensive K-12 Reporting System
State Comprehensive K-12 Reporting System
The Missing Link Student Level Records (SIS)
Special Ed. Child Count Database
Student Assessment Data
Other External Sources (ACT, etc.)
Program Specific Data
Analysis and Reports by state, district, site,
grade, subgroups . . .
Teacher Testing Database
School Personnel Database
AYP
API
NCLB
CCD
Teacher Class Schedules
School Finance Database
Certification Database
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Partnership
OBEC
SDE
Oklahoma Business Education Coalition
State Department of Education
Feasibility Study Student Information System
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Steering Committee

• Co chairs
• State Superintendent Sandy Garrett
• Stan Lybarger, Pres./CEO, Bank of Oklahoma
• Membership
• State Legislators
• Business and Community Leaders
• State Regents for Higher Education
• State Department of Career Technology Educ.
• School Superintendents

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SIS Project Team

• Co chairs
• Patti High, Data/Research Services, State
  Department of Education
• Mike Elvir, Chief Information Officer, Bank of
  Oklahoma
• Membership
• Superintendents
• School District Information Technology Directors,
  a Counselor, a Student Information Specialist
• Business Chief Information Officers
• State Regents for Higher Education
• State Department of Career Technology Educ.

• Consultants ESP, Inc.
• Glynn Ligon and Barbara Clements

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Project Team Activities

• Met frequently over a year (every 3 weeks)
• Formed task groups
• Unique Student Identifier
• Confidentiality
• Enrollment
• Survey of School Student Information
  Systems (SIS)
• Consulted with other states
• Team of six visited Mississippi SDE
• Florida sent three to Oklahoma SDE

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SSIS Projected Phases
HB 1646 Requirements for SIS

• Builds on existing law 70 O.S. 18-200.1,
  Subsection E (1996)
• Compliance with reporting requirements of NCLB
• Common data formats used to communicate between
  different systems
• XML
• World Wide Web Consortium (W3C) protocol
• Enables physically separated systems connected to
  the Internet to be combined to permit complex
  operations

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SSIS Projected Phases
HB 1646 Requirements for SIS

• School Interoperability Framework Specifications
• Enables school district software management
  systems to communicate with each other
• Content and assessment formatting standards
• Federal Performance-Based Data Management
  Initiative (PBDMI)
• Must follow new content and reporting guidelines
• Defined and Expanded State Data Codes
• Course identifiers
• Entries, gains, losses
• Alignment with teacher certification and
  financial accounting codes

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SSIS Projected Phases
HB 1646 Requirements for School SIS

• By 2005-2006 School Year, any student
  information system and any instructional
  management system used by Oklahoma school
  districts shall comply with
• XML Standards
• SIF Specifications

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SIS Phases

• Spring 2003
• House Bill 1646
• Summer 2003
• Inform School Administrators
• Technical Requirements
• Content
• Phases and Timelines
• Recruit Beta Test Districts
• Recruit Committee Volunteers
• Issue request for proposal (RFP)
• Pre-bid conference for vendors

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Questions?

• Feel free to contact Patti High, Director,
  Data/Research Services,
• Oklahoma State Department of Education at
  patti_high_at_sde.state.ok.us
• or
• Todd Lee, Chief Information Officer (IT), Tulsa
  Public Schools at [phone]
• leeto_at_tulsaschools.org.

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Development of OklahomasStudent Information
System
Education Data Systems Council of Chief State
School Officers July 26, 2003
Sandy Garrett, Oklahoma State Superintendent of
Public Instruction
19
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