Personal Business Letters

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Personal Business Letters

• Parts, Formatting, Style

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What is a personal business letter?

• A letter written by an individual to deal with
  business of a personal nature.

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Personal BusinessLetter Margins (page 1)

• TM Top Margin 2
• SM Side Margins default or 1
• BM Bottom Margins about 1

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Personal Business Letter Margins (page 2 )

• TM Top Margin 1
• SM Side Margins default or 1
• BM Bottom Margins about 1

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Parts of Personal Business Letters

• Return Address
• The return address consists of a line for the
  street address and one for the city, state, and
  ZIP code.
• Spacing After SS
• Date
• Key the month (typed out), day, and year on the
  line below the city, state, and ZIP code.
• Spacing After QS

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Parts of Personal Business Letters

• Letter Address
• Key the first line of the letter (delivery)
  address a QS below the date. A personal title
  (Miss, Mr., Mrs., Ms.) or professional title
  (Dr., Lt., Senator) is keyed before the
  receivers name.
• Spacing After DS
• Salutation
• Key the salutation (greeting) a DS below the
  letter address.
• Spacing After DS

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Parts of Personal Business Letters

• Body
• Begin the letter body (message) a DS below the
  salutation. SS and block the paragraphs with a
  DS between them.
• Spacing After DS
• Complimentary close
• Key the complimentary close (fare.
• Spacing After QS

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Parts of Personal Business Letters

• Name of the writer
• Key the name of the writer (originator of the
  message) a QS below the complimentary close.
• The name may be preceded by a personal title
  (Miss, Mrs., Ms.) to indicate how a female
  prefers to be addressed in a response.
• If a male has a name that does not clearly
  indicate his gender (Kim, Leslie, Pat, for
  example), the title Mr. may precede his name.
• Spacing After DS

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Special Parts of Personal Business Letters

• Reference initials
• If someone other than the originator of the
  letter keys it, key the keyboard operators
  initials in lowercase letters at the left margin,
  a DS below the writers name.
• Spacing After DS

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Special Parts of Personal Business Letters

• Attachment / Enclosure notation
• The word Attachment is keyed at the left
  margin, a DS below the reference initials if
  another document is attached (clipped, stapled)
  to a letter.
• Spacing After DS
• The word Enclosure is keyed at the left
  margin, a DS below the reference initials if an
  additional document is not attached (clipped,
  stapled).
• Spacing After DS

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Personal Business Letter Example

• Business letter example