FTES and Attendance Accounting

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FTES and Attendance Accounting
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• FTES calculations are defined in the California
  Code of Regulations Title 5 and the California
  Community College Student Attendance Accounting
  Manual

Weekly Student Contact Hours
Daily Student Contact Hours
Independent Study Work Experience Education
a. Credit b. Non-Credit Distance Education
Actual Hours of Attendance (Positive Attendance)
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• Weekly Student Contact Hour Procedure

• Weekly student contact hour procedures may be
  applied to

• 1. Any credit course

• 2. Scheduled regularly with respect to the number
  of days of the week and the number of hours the
  course meets on each scheduled day

• 3. Scheduled coterminously with the primary term.
  This is administratively interpreted to mean any
  course scheduled for the same number of hours
  (including TBA) for each week of the primary term
  (at least 3 days), inclusive of final examination
  scheduling, and legal holidays

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• DEFINITIONS

Class Hour The "class hour" is the basic unit
of attendance for computing full-time equivalent
student (FTES). It is a period of not less than
50 consecutive minutes of scheduled instruction
and/or examination. There can be only one "class
hour" in each "clock hour," except as provided
for multiple class-hour classes. A class
scheduled for less than a single 50-minute period
is not eligible for apportionment. For purposes
of computing full-time equivalent student (FTES),
a class hour is commonly referred to as a
"contact hour" or "Student Contact Hour" (SCH).
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• Clock Hour
• A "clock hour" is a 60-minute time frame, which
  may begin at any time, for example, 800 to 900,
  810 to 910, 820 to 920.

Passing Time/Break Each clock hour is composed of
one class hour segment and a segment referred to
as "passing time," "break," etc.
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• Partial Class Hour
• A partial class hour is that fractional part of
  a class hour in a class scheduled for more than
  one clock hour.

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• Multiple Hour Class

• A multiple hour class is any period of
  instruction scheduled continuously for more than
  one clock hour.

• In block scheduling, each 50 minutes exclusive of
  breaks is a class hour. However, each fractional
  part of a class hour beyond the last full clock
  hour may be counted for apportionment, starting
  from and including the 51st minute of the last
  full clock hour.

• The divisor for this fractional part of a class
  shall be 50.

• There shall be no class break in the last full
  clock hour or the partial class hour.

• The sum of class hours cannot exceed the total
  number of elapsed clock hours for which the class
  is scheduled.

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• Daily Student Contact Hour Procedure

• Daily student contact hours procedure may be
  applied to

• 1. Any credit course

• 2. Scheduled to meet for five or more days

• 3. Scheduled regularly with respect to the number
  of hours during each scheduled day

• 4. Not scheduled coterminously with the primary
  term (includes courses of independent study and
  work experience education)

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• The calculation for a DSCH class is

The Student contact hours of each meeting
multiplied by the number of meetings
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BASIC PRINCIPLES

• A. Follow Guidelines in Title 5 and Student
  Attendance Accounting Manual 
• Class scheduling shall be done in accordance
  with the provisions of Title 5, California Code
  of Regulations (Chapter 9 - "Fiscal Support,"
  Subchapter 1 - "Attendance Accounting") and the
  California Community Colleges' Student Attendance
  Accounting Manual.

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BASIC PRINCIPLES

• B. Utilize Comparable Student Contact Hours,
  Regardless of Course Length
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• The scheduling of classes, to the extent
  possible, shall be equal to the total number of
  student contact hours, including final
  examinations, taught during a traditional 18-week
  semester. This should be true for compressed
  primary terms, summer sessions, winter
  intersessions, and other short-term classes. In
  this way, historic instructional time and
  historic apportionment are maintained. However,
  the total of the weekly hours scheduled
  (exclusive of scheduled holiday and vacation
  hours) for a class can not be less than the
  number of standard class hours listed in the
  course outline of record multiplied by 16 (see
  Title 5, section 55002.5).

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BASIC PRINCIPLES

• C. Utilize Class-Scheduling Patterns That Achieve
  Optimum Apportionment
• To the extent possible, no class shall be
  scheduled in a pattern where the number of
  attendance-accounting hours does not match the
  number of classroom instructional hours

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BASIC PRINCIPLES

• D. Publish Explicit Start and Stop Times
• The start and end of each face-to-face class
  meeting time shall be explicitly stated in every
  published schedule of classes.
• E. Provide Appropriate Passing Time
• For each class there must be a passing time,
  which is outside of the class meeting time, and
  which is of such duration as to allow students to
  travel from one class to another.
•  

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• 18 week term
• 3 Credit Class - Lecture
• Course outline 48 to 54 hours (50 minute)
• 2400 to 2700 minutes of instruction
• 3 hours per week for 18 weeks (54 hours)
• Maximum term length multiplier 17.5
• 3 hours per week 17.5 52.5 hours
• 2625 minutes

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• 16 week term
• Flex calendar 5 flex days (TLM 16.5)
• 2625 minutes / 16 weeks 164 minutes per week or
  55 min. per day (3 days per week)
• 3 Hr per week 16.5 49.5 hours (52.5 hrs)
• FTES accounting - Reduction of 6

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• 16 week term
• Flex calendar 5 flex days (TLM 16.5)
• 2928 minutes / 16 weeks 183 minutes per week or
  61 min. per day (3 days per week)
• Increase of 8 in contact hours
• FTES accounting - 1 Hr plus 11/50 1.22
• 3.66 Hr per week 16.5 60.39 hours (52.5 hrs)
  Increase of 15

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• Recent research appears to indicate that the
  following are potential problem areas for
  community colleges related to scheduling and
  academic calendars

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• Passing Time
• a. The start and end of each class meeting must
  be explicitly stated in every published schedule
  of classes and addenda.
• b. For each class there must be a passing time,
  which is outside of the class meeting time, and
  which is of such duration as to allow students to
  travel from one class to another and/or to allow
  a faculty member to set up or close up a class.

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• Block Scheduling
• 1) Individual class schedules must be based on
  five-minute increments for starting and ending
  times (e.g., 800 a.m to 925 a.m. or 800 a.m.
  to 1110 a.m.).
• 3) Scheduling of courses must be consistent with
  the class hours indicated in the approved course
  outline for completion of the course. Reasonable
  variances are permitted if caused by legitimate
  scheduling considerations caused by course
  compression or computational exigencies or
  exceptions provided for in Title 5.

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• Appropriate Term Length Multiplier for Compressed
  Calendar Districts that have Approved Flex
  Calendar Programs
• A review of course contact hours generated by
  compressed calendar districts that have approved
  flex calendar programs seems to indicate that
  flexible time is not always in-lieu-of
  classroom instruction

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• 16 week term I am a FTES GOD scenario
• Flex calendar 5 flex days (TLM 16.5)
• 2928 minutes / 16 weeks 183 minutes per week or
  61 min. per day (3 days per week)
• White paper solution
• 2625 min / 16.5 159 minutes per week
• 53 minutes 3 days a week 49.5 hours
• Will schedule 160 minutes (80 minutes two times a
  week total contact min 2560)

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• Faculty objections
• Meetings per week
• Changed from 3 to 2
• Contact minutes
• Changed from 2700 minutes (18 weeks 50
  minutes 3 times a week) to 2560 (16
• weeks 80 minutes 2 times a week)