CoreCT_Introduction_No'_1

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State of ConnecticutCore-CT ProjectIntroduction
Presentation 1 June 2002 This presentation
should be used only in this format. If you wish
to add or modify contents, please contact Core-CT
Communications at [phone].
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Introduction Presentation 1
Welcome and Agenda
Todays presentation will introduce the Core-CT
project and the advantages it will bring to the
State of Connecticut in the areas of Human
Resources and Financial management.

• Why Core-CT?
• Project Background
• Project Information
• System Information
• User Information
• Wrap-Up Questions

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Why Core-CT?
Core-CTs Business Case
Core-CT will deliver the modern system that the
state needs.

• Provide better management information
• Streamline business processes eliminate
  redundant, non-value added tasks (e.g., re-keying
  and reconciliation of data)
• Enhance productivity enable the state to take
  advantage of e-commerce, workflow, etc.
• Standardize and modernize technology - reduce the
  variety of computers, programming languages,
  database packages, etc. used in the state
• Eliminate redundant systems - systems that the
  agencies use to perform financial and
  administrative functions that the core system can
  and should perform

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Project Background
Core-CT The History
Since starting in early 2000, Core-CT has
progressed as planned.

• Governor Comptroller announce project
  Feb. 2000
• Consulting firm selected (Accenture)
  Aug. 2000
• Contract signed, requirements definition begins
  Oct. 2000
• PeopleSoft selected Apr. 2001
• Conference Room Pilots complete Nov.
  2001
• Analysis/Design Phase complete Jun.
  2002
• Build, Test and Deploy Phase Underway
• Financials Go-live Jul. 2003
• HRMS Go-live Oct. 2003

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Project Background
Core-CT The History
PeopleSoft, Oracle and SAP all presented during
the March 2001 software selection. PeopleSoft
was selected unanimously by project leadership
for its ability to meet essential criteria.

• Ability to meet states requirements
• Experience in public-sector implementations
• Low implementation risk with products module
  structure
• Ability to handle comprehensive reporting needs
• Future status of the product and the company
• Cost

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Project Background
Core-CT Results Delivered
Core-CT will enable the state to operate more
efficiently and continue to deliver quality
service.

• Single point of entry for HR, payroll and
  financial data
• Single database from which to access information
• Robust reporting tools
• Point and click user interface accessible via the
  web
• Opportunity for implementation of self-service
• Ability to track statewide expenditures on a
  programmatic basis
• Continuous improvement in core system
  functionality

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Project Information
Project Team Structure
Steering Committee
Financials Advisory Group
Project Directors
Sponsors
Change Management Team
Financials Team
Conversion Team
Technical Team
HRMS Team
EPM Ad-Hoc Reporting Team
Core Subject Matter Experts (SMEs)
Core Subject Matter Experts (SMEs)
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Project Information
Role of the Core-CT Teams
PeopleSoft and project experts from Accenture
Financial and HR experts from the State

• Gather user requirements during planning to
  define requirements for software selection
  (completed)
• Match the business needs to the software during
  Analysis Design through conference room pilots
  (CRPs complete, General Design nearly complete)
• Configure and modify the software to business
  needs and make sure that the software meets
  business needs during the Build, Test and Deploy
  Phase (ongoing)

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Project Information
Project Timeline
July 2003 October 2003
June 2002
Build, Test Deploy Phase
Planning Phase
Analysis Design Phase
General Detailed Design Agency
Readiness Develop Training Construct Unit
Test Integration Test Implement Training Prepare
for SystemMigration Execute System Rollout
Define Application Strategy Change Management
Planning Conference Room Pilot Conceptual
Design Conversion Planning
Operating Phase
Gather UserRequirements Select Software
ProductionSupport
Develop Master and Configuration Data
Design, Build Test Tech. Arch. / Manage Systems
Development Infrastructure
Program Project Management
/ Communications / Sponsorship
Note The first paycheck in Core-CT (10/3/03)
will contain data from the period 9/5-9/18/03.
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Project Information
Core CT Program Road Map Extended Schedule
Two-phased implementation is scheduled through
2004.
2002
2003
2004
Q2
Q3
Q4
Q1
Q2
Q3
Q4
Q1
Q2
Q3
Q1
Phase 1 HRMS
Phase 2 HRMS

• eBen
• ePay
• eSelfServe
• eProfile

• Hire Workforce
• Maintain Workforce
• Manage Job Class. and Positions
• Meet Regulatory Requirements
• Administer Salary Plans

• Labor Relations
• Competencies
• Plan Successions
• Manage Careers
• Training

• Monitor Health and Safety
• Select and Recruit
• Workers Comp
• Exam Process / Reemployment
• Payroll

• Time and Labor
• Base Benefits, Benefits Admin.
• eRecruit
• EPM

Phase 1 Financials

• General Ledger
• Accounts Payable
• EPM

• Accounts Receivable
• eProcurement
• Purchasing

• Billing
• Contracts

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System Information
Technical Highlights
Core-CT will feature streamlined system
administration and end-user access.

• Access to Core-CT from web browsers using HTML
• Secure access to self-service transactions
  (apply for a job, change address, etc.) planned
  for 2004
• Browser-based, ad-hoc and standard reporting
• Minimal desktop requirements Core-CT Technical
  team has announced agency requirements (on web
  site)
• Adequate network connectivity is chief agency
  technical concern
• Upgrade requirements being assessed by DOIT and
  Core-CT Tech Team

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User Information
Core-CT Users
The diverse group of Core-CT users will be
prepared for the new system through both central
and local support and training.

• They are all of business office and all who work
  in HR and Payroll areas (approximately 5,000
  statewide)
• All will require Core-CT training several days
  April-September 2003
• Some may require business training (e.g.
  Accounting 101 coordinated by DAS)
• Some may need to shift job responsibilities
  (pending audience analysis and internal agency
  decisions)
• All will need web access
• In Phase 2, most/all employees will enter
  personal info changes via PeopleSoft self-service
  applications (planned for 2004)

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User Information
Aspects of Change
Users will be supported in the changes that are
involved in the move to Core-CT from the states
legacy systems.

• System functionality will be new
• Core-CT accessed through your web browser
• Paper will be reduced or less necessary
• There will be new terms for many things
• We have done it before APS, SAAAS, Paperless
  processing
• Training will be a key stage, so get ready
• Understand business processes and how people fit
  into them
• Complete pre-requisite training
• Utilize the written reference material to be
  delivered to you at training
• The Core-CT web site will be a useful tool
  http//www.core-ct.state.ct.us

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Wrap-up Questions
Today we have discussed Core-CT the State of
Connecticuts new Human Resources and Financial
management system.

• Why Core-CT?
• Project Information
• System Information
• User Information

Questions and Discussion

• Thank you for your time and participation
• Remember, open communication across the project
  team and state agencies will help to ensure
  successful implementation of Core-CT!