Secretary Positional Guide

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Secretary Positional Guide

• Shari M. Briggs Region III Secretary

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Overview
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Duties on a Chapter Level
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Your Role to the Chapter Vision

• Responsible for getting members non-members to
  events
• Need to effectively communicate the chapter
  vision to the general body members

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The Zone Zone Leader

• Comm Zone Members
• Secretary
• Publications Chair
• Public Relations Chair
• Telecommunications Chair
• Your chapter may or may not have these positions
• Comm Zone Leader
• The Secretary (This means YOU!)

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Functional Duties

• Communications Zone Manager
• Record minutes in all official meetings
• Maintain chapter documents
• Ensure that all events are effectively publicized
• Editor in Chief for chapter correspondence/publica
  tions
• Maintain contact with the Regional Secretary
• Send monthly activity reports to the Regional
  Secretary

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Your Role in Regional/National Committee

• Liaison between chapter and Regional Secretary
• Dissemination of information

National Comm Zone
Regional Comm Zone
Chapter Comm Zone
Chapter Comm Zone
Regional Comm Zone
National Comm Zone
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Required Communications

• Monthly report in Word format (template
  available)
• Monthly Comm Zone conference call
• Group contact information
  nsbe-r3cz_at_googlegroups.com
• Will notify when set-up is completed

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Region III Secretary Contact Information

• Preferred contact
• Email region3secretary_at_gmail.com
• Secondary contact
• Cell (during office hours) 662-347-9182
• Office hours
• During summer M-Th, 830 1030 p.m. EST
• Will change when school is in session

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Resources

• Regional Secretary
• Available mostly by email
• Available by cell during office hours
• Chapter advisors
• Local Alumni Extension chapters
• Committee/zone members

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National Committee Goals
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National Goals and Objectives

• Goals are recruitment and retention
• Increase marketing of programs and membership
  services
• Increase awareness of Black statistics and
  academics of our community
• Expand media reach
• Provide more resources to chapters through
  communications vehicles
• Develop customer service processes
• Increase visibility of NSBE leadership and
  awareness of leadership benefits
• Increase chapter interaction with National
  Regional leaders
• Increase NSBE history and archiving

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What does this mean to you?

• We need YOU to market NSBE in your local area
• Direct people to resources chapter, regional,
  and national websites YouTube videos, etc.
• Let REB know what you need so we can provide it
  to you
• Help us recruit leaders for positions
• Stay in contact with your counterpart
• Keep all chapter documentation
• Relay pertinent information to regional board

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How to Meet the National Goals

• Communications is key!! Keep those lines open
• Stay focused on the task at hand
• Dont become overwhelmed by your position

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The Regional Comm Zone
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REB Secretary Committee Structure
National (AE) Secretary National (AE)
Communications Zone Leader
National (AE) Telecommunications/Communications
Chair
Regional Secretary/Communications Zone Leader
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Region III Highlights

• Regional Leadership Conference
• August 15-17, 2008
• Kingsport, TN
• Sponsored by Eastman Chemical
• Fall Regional Conference
• November 21-23, 2008
• Jacksonville, FL
• Wyndham Hotel
• A Walk for Education
• TBD

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Region III Secretary Strategic Plan
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Objectives Relation to You

• Support an increase in program/conference
  participation throughout the region
• Assistance with marketing on local level
• Encouragement to members with abilities to
  participate in programs conferences
• Help market the benefits of participation

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Objectives Relation to You

• Support an improvement of communication between
  CEBs, REB, and NEB
• Maintain contact with your regional counterpart
• Let counterpart know the chapters needs
• Understand that REB NEB works for YOU

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Objectives Relation to You

• Support an increase in Region III visibility
• Effectively communicate your regional location
• Link regional videos to chapter websites
• Actively recruit qualifying non-members

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Objectives Relation to You

• Support an increase in future regional and
  national leaders
• Consider stepping up to regional/national
  leadership
• Inquire early about specific positions
• Conduct research Regional/National Bylaws,
  communicate with person currently in position

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Final Thoughts
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FAQ

• How do I maintain a school/NSBE balance?
• Never become so engulfed in NSBE that it becomes
  your life. Remember, youre in school to be a
  student first. This doesnt mean give up it
  means to delegate those tasks youre unable to
  finish alone.
• How do I effectively manage a zone?
• Be approachable and understanding to your zone
  members. However, be firm in deliverables
  because the work must be done.
• I have a great idea, but I dont know how to
  approach it. Who can I contact?
• Your first point of contact should be your zone
  leader (your chapter president in most cases) to
  make sure the idea is in accordance to chapter
  plans. Subsequently, contact your Regional
  counterpart (Secretary) for advice and/or
  information.

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Regional Secretarys Advice for a Successful Year

• Understand the event that youre publicizing for
  effective coverage
• Start early!
• Be proactive with information
• Dont get bogged down if you need help, ask!
• Embrace your board/zone members they are vital
  to your functionality

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Inspirational Quotes

• Leadership is a privilege to better the lives of
  others. It is not an opportunity to satisfy
  personal greed. Mwai Kibaki
• It is better to lead from behind and to put
  others in front, especially when you celebrate
  victory when nice things occur. You take the
  front line when there is danger. Then people
  will appreciate your leadership. Nelson Mandela

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A Favorite Leadership Poem

• Dont Quit (excerpt)
• When things go wrong as they sometimes will, when
  the road youre trudging seems all uphill
• When funds are low and debts are high, and you
  want to smile, but you have to sigh
• When care is pressing down a bit, rest if you
  must, but DONT QUIT
• Success is failure turned inside out, the silver
  tint in the clouds of doubt
• And you never can tell how close you are, it may
  be near when it seems so far
• So stick to the fight when youre hardest hit,
  its when things seems worst that you MUST NOT
  QUIT!

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And My Region Say.
THREE READY!!