Presentations

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Presentations

• Developing slides in Microsoft Powerpoint
• Tom De Paepe
• IT Web Manager
• Dst voor Wetenschappelijke en Technische
  Informatie (DWTI)
• Fed. Dsten voor Wetenschap., Techn. en Cult.
  Aangel.(DWTC)
• Service d'information scientifique et technique
  (SIST)
• Services féd. des aff. scient., techn. et cult.
  (SSTC)
• Keizerslaan 4 Bld de l'Empereur, B-1000 Brussels,
  Belgium
• Telephone [phone] Telefax
  32-2-519.56.45
• e-mail Tom.DePaepe_at_stis.fgov.be - URL
  http//www.stis.fgov.be

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• Introduction The Federal Scientific and
  Technical Information Service - STIS
• Developing good presentations
• Hands-on Microsoft PowerPoint XP

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STIS

• The Mission
• Information brokerage document delivery
• Promote the use of online scientific and
  technical information sources
• disseminate information concerning European
  Research and Innovation programmes.

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• 2. The Tools
• 2.1. Information brokerage
• We represent in Belgium
•  EINS (European Information Network Services)
•  STN International (The Scientific and Technical
  Information Network)
•  CAS Online (Chemical Abstracts Service Online)

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• 2.2. Promotion of online information sources
• Development of the portal www.research.be , the
  Belgian portal for Research and Innovation
• 2.3. Dissemination of information concerning
  European Research
• National contact point for the 6th framework
  programme
• http//eurofed.stis.fgov.be

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• Any Questions?

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• 2. Developing good presentations
• 2.1. Planning structuring a presentation
• 2.2. Communicating the message
• 2.3. Some Tips and Tricks
• 2.4. Developing slides

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• 2.1. Planning structuring a presentation
• Define your objectives what do I intend to
  achieve?
• e.g. in this case
• - a basic understanding on how to give
  presentations
• - some basic skills on how to use
  powerpoint

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• Objectives should be SMART
• Specific
• Measurable
• Achievable
• Realistic
• Timed

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• What is my target group?
• Focus on the audience interact and try to find
  out what interests them
• Design a skeleton a general plan
• Start with the skeleton, then add the flesh

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• Preparation is crucial
• A good plan consists of
• Listing (describe the topics)
• Sorting (annotate sort chapters)
• Arranging (define the order)
• Reviewing (reflect rehearse)
• the presentation

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• Summary
• Define objectives
• What is my target group?
• Design a skeleton
• Prepare yourself

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• 2.2. Communicating the message
• Use a classic chronological order
• 1. Start Introduction
• e.g. Introduce your hypotheses
• 2. Middle
• e.g. Argumentation
• 3. End
• e.g. Conclusion

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• The beginning
• Get the attention of your audience ask a
  question, use a quotation, tell a story, a fact,
  
• Be enthusiastic, speak clear, express emotions
• Explain how you will proceed introduce the
  structure
• Explain your objectives
• Show the relevancy if needed

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• 2. The Middle
• Key aims
• Explain in detail your message
• Maintain the interest of the audience
• Maintain order logical sequence
• Marketing term KISS
• Keep It Simple and Stupid

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• Communicating the content
• Be clear adapt your language to the target
  audience
• Use visual aids if necessary
• Watch your gestures
• Use your voice (avoid monotony, make some music)
• Timing see that there is time left for your
  conclusion

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• Watch your audience
• Watch Listen for signs are they still
  interested
• Try to anticipate these signs
• Ask for feedback
• Adapt to the audience use examples adapted to
  their own lives profession

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• 3. The End
• Repeat the starting point
• Repeat very briefly main arguments
• Give your conclusion
• Dont rush to the end !

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• 2.3. Some Tips and Tricks
• Find equilibrium between oral visual
  communication
• Silence is powerful
• Be schematic use tables graphs

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• Repeat the core message several (3) times
• Use one-liners powerful short sentences
• Interactivity animation speaker/audience
  oriented, not technology oriented

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• 2.4. Developing slides
• Use key words, no long sentences
• Only few items per slide (lt 10 lines/slide)
• Use bullets or numbers to give structure
• Use large fonts (Arial)

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• Avoid too much italic text (readability)
• Leave space on the edges of a slide
• Use colors or underline
• Use Contrasting colors between foreground
  background

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• Dont overuse multimedia effects
• Use templates do not alter the background
• Use drawings (e.g. icons) schemes
• Timing 1 minute/slide with a passive audience

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• 2.4.1. Example of a good slide
• Not too many words
• Not too many lines
• Simple and large typeface (Verdana)
• Good contrast (black text, white background)

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• 2.4.2. Example of a bad slide
• This slide takes too many words to say very
  little
• There are too many lines of text
• Watch the colors use different colors for
  headings and body text (PWP XP uses automatically
  contrast)
• Use a large typeface
• Leave some space between the lines
• We can use keywords instead of long sentences
• Use structure

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• 2.4.3. Advantages of slides
• easier to use than overheads
• look more professional
• stored easily
• You can face students when teaching

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• 2.4.4. Disadvantages of slides
• Learning curve is not high, but takes time
• Developing presentations is very time consuming
• Presentations are not action-oriented they do
  not invite the public to interact
• Static format, does not invite to add or change
  viewpoints

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• References
• Forsyth, P. (1994) Ready made activities for
  presentation skills, Institute of Management
  Foundation, Pitman Publishing.
• Paul Nieuwenhuysen
• http//www.vub.ac.be/BIBLIO/nieuwenhuysen/courses
  /chapters/present_files/frame.htm
• Various Internet resources

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• Any Questions?

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• 3. Hands-on Microsoft PowerPoint XP
• 3.1. Why Microsoft PowerPoint XP ?
• Lonely player on the market
• other products
• - Coreldraw
• - Harvard Graphics
• - Lotus Freelance (Part of Lotus SmartSuite)
• - Keynote (Macintosh)
• - Astound

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• Advantages of PowerPoint
• - Easy templates
• - Easy wizards
• - Multimedia support
• - Easy publishing (Web integrated)
• - Integrated with MS Office
• - Web assistance
• http//search.office.microsoft.com/assistance/pro
  ducttask.aspx?pPowerPoint

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• 3.2. Working with Powerpoint XP
• Start a new presentation
• Open a presentation
• New presentation
• - Blank text layout/content layout/text
  content/other
• - Design template
• - Autocontent wizard

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• New from existing presentation
• New from template
• General templates
• Templates on my websites
• Templates on microsoft.com
• 2. Alter Master Slide
• Compare with CSS
• Alter Header, footer body text

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• 3. Designing slides
• insert picture
• format text
• insert textbox
• insert movie/sound
• insert chart
• insert table
• insert hyperlink
• tools spelling
• Slide Show
• Slide Sorter

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• 4. Adding Animation

• Select object (e.g. textobject)

• Choose custom animation

• Select Add Effect (e.g. entrance gt Fly in)

• Change the direction or speed

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• 5. Publish Presentation
• PRINT
• Slide
• Handout
• Notes
• WEB (web page preview)

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• Any Questions?

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• EXERCISE