Compiling the Parish Plan

1
Compiling the Parish Plan

• Compiling the Parish Plan
• Chris Chaney
• Chobham

2
Overview

• Extracting the survey data
• Grouping the results
• The Parish Plan team
• Analysing the data
• Recommendations
• Bells Whistles
• Approvals
• Deliverables

3
Extracting the Data

• gt1000 questionnaires returned
• 73 questions
• Multiple options comments
• Use Cheltenham Gloucester software
• 15 minutes per questionnaire
• 250 man hours!
• 20 volunteers
• Own PCs
• One co-ordinator
• Install software
• 50 questionnaires each
• Keep nagging until it is done!

4
Grouping the Results

• Corresponds to Sections of the Plan
• Matched to local needs issues
• Housing Development
• Employment Business
• Public Services
• Facilities Leisure
• Traffic Transportation
• Environment
• etc
• Matched to local interest groups
• Different order to questionnaire

5
The Parish Plan Team

• Representatives from local interest groups
• Chobham Parish Council
• Chobham Society Traffic Special Interest Group
• Chobham Business Club
• Chobham Common Preservation Committee
• Best insight knowledge
• commitment to implement
• Anybody else willing to help!
• Protect objectivity

6
Planning the Plan

• CG Software produced Standard report
• Highlights published directly from this report
• Standard Section template defined
• Context
• Tables (exact data referenced auditable)
• Conclusions
• Analysis
• Recommendations
• Sections Assigned to Team members
• Maximise community input

7
Sample Template
8
Plan Recommendations

• Best Practice guidelines propose defined Action
  Plan
• Timeframes responsibilities
• What? Who? When?
• Example Chobham needs Affordable Housing
• What does a detailed Action Plan look like? How
  long would it take to compile a credible Plan
  that can be monitored? Would it follow that
  course anyway (local politics/interests)?
• Risks
• A. Plan delays publication until all such Action
  Plans are resolved
• B. Action Plan becomes trivialised
• Write to the Rural Housing Trust about how to
  build Affordable Housing
• Opted for Directional Recommendations
• 4.3 Prepare and Implement an Affordable Homes
  strategy
• Not all Recommendations will be implemented,
• but those that are will be worthwhile

9
Bells Whistles

• Village information
• Demographics (Census data, etc)
• Web site
• Photographic images
• Comments
• Acknowledgements!

10
Approval

• Peer Review
• Each Section reviewed by Team
• Structure, Conclusions, Recommendations, Overlaps
• Section amended to include feedback
• Edited into Final Draft
• Everybody learned content Structure got better
• Final Document Review
• Reviewed by Team for accuracy, consistency and
  integrity Recommendations
• Parish Council Review Endorsement
• Advantage of pre-Questionnaire consultation

11
Publication Version

• Professionalise layout
• Raw document reviewed by professional adviser
• Richard Jordan (RJ Associates)
• Standardised format defined for all Sections
• Readability
• Colour Style
• Document adapted to defined format
• Images and features incorporate
• Compiled into portable electronic format (PDF)
• Hard copies printed
• Electronic copy published on website

12
Deliverables

• Initial statistics from questionnaires
• Published Highlights
• Parish Plan (Website and hardcopy)
• Early Results
• Spin-offs
• Educational projects (Childrens Playground
  Traffic)

13
Council Priorities