Updates on EH

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Updates on EHW Projects and the KYE KYR
Studies 2009-2010
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Results Based Management Approach Int RBM(2)
Population Level

Project / Program Level
Services e.g. Facilities offering Service Traine
d staff Utilization New clients Return clients
Resources e.g. Finance Staff Material/ Equipment P
olicies
Long-term e.g. Infection rate Mortality Fertility
Life Expectancy
Functions, Activities e.g. Training Organisational
Systems Governance
Intermediate e.g. HIV on ART ART
Adherence Change in Population Of interest
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Process PillarsCurrent Programmes

• Capacity Development (Individual)
• Individual Employees
• Managers
• Auxiliary Occupational Health Practitioners
• OMPs, ONHPs, Specialists
• Centers of Excellence (Institutional
  Infrastructure)
• Organizational Systems Support Initiatives
  (within the department)
• Tools for implementation
• ME Tools
• Surveillance
• Costing
• TB Management
• Rehab and return to work guide
• Child Care Facility Guide

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Implementation of the Framework

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KYE/ KYR
Know your epidemic
Know your response
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PIC Approved Structure
SANAC Prevention Task Team and its co-chairs
National Technical Team consisting of Chairs of
PTTT and RME, TWG ME, UNAIDS CO, UNAIDS RST,
TTT World Bank, KYR national rep, national
modeler rep, Sector Reps
Provincial technical teams each report to their
respective agencies, with overall coordination of
the technical team by the provincial focal points
(both Government and Civil Society)

• Provincial technical team
• consisting of
• Synthesis expert (World Bank) also the
  technical team leader
• Modeler to develop national and provincial models
  
• KYR experts to conduct KYR analysis in each
  province, Sector Reps (Govt. and Civil Society)

Provincial technical team leaders and provincial
FPs, and Civil Society Provincial AIDS Council
reps are in contact with each other to coordinate
efforts
2x9 x Provincial focal points (from govt as
nominated by provincial AIDS Committees Where
applicable)
Provincial focal points coordinate the provincial
synthesis validation processes through the
synthesis validation committees (composed of both
government and civil society rep)
9 x Provincial synthesis validation committees
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Resource Tracking for HIV and AIDS

• As response to AIDS continues to scale-up, RT
  becomes increasingly important
• Source of funds who manages the funds
• how funds are spent
• who are the service providers and the
  beneficiaries
• What are the bottlenecks in resource flows
• The data helps national-level decision-makers
  monitor the scope and effectiveness of their
  programs, and to determine the degree of
  alignment with the NSPs
• When aggregated across multiple countries, the
  data helps the international community evaluate
  the status of the global response

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NASAs Contribution
NASAs Contribution

• Well developed methods and tools user-friendly,
  internationally comparable standards
• Skills transfer and capacity building for
  national institutionalisation
• Contribute to the development of financial
  information systems for the ongoing monitoring by
  NACs
• This makes analysis of the financing gap between
  current expenditure and the projected resource
  needs more useful for Programme managers

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Some Uses of NASA Findings
Some Uses of NASA Findings

• Provide indicators on financing of HIV and AIDS
• - Analyze equity, absorptive capacity and
  efficiency
• Monitoring of the Declaration of Commitment
• Inform Joint annual HIV program reviews
• Inform Mid - Term Review of NSP
• Inform Resource Needs Estimates (RNE)
• Inform study on KYE/KYR what is being spent on
  HIV prevention

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NASA as a vehicle for Harmonisation and Alignment
of Aid for HIVAIDS

• Donors continue to fund direct projects, which
  may be on or off the plan
• Duplication and parallel systems
• Weak Financial reporting systems - Many NACs are
  not aware of what has been spent on the HIVAIDS
  national priorities
• Failure of national budget accounting systems
  to link expenditure with HIVAIDS priorities
• The national procurement, auditing and accounting
  systems are weak, or perceived to be weak by
  donors
• Some donors systems are inflexible, preventing
  rapid alignment

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Progress

• National Technical Team meeting 5-6 August 2009
• Provincial Technical Teams launched
• Kwa Zulu Natal
• North West
• Eastern Cape
• Provincial Technical Teams Yet to be launched
• Mpumalanga 1st October 2009
• Northern Cape and Limpopo 2nd Week of October
• Others
• Western Cape
• Free State
• Recommendation
• Speedy facilitation of the KYE KYR Technical
  Teams
• Availability to provide data

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INTEGRATED HIVAIDS and TB on Management of TB
in the work place

• Goal To provide departments with guidance on
  how to design and implement integrated TB and HIV
  activities appropriate to their workplace and
  surrounding community, in partnership with their
  employees and the government
• Purpose To develop capacity for departments to
  implement integrated management of HIVAIDS and
  TB in the workplace
• Outcome World Economic Forums TB Toolkit is
  customized into an integrated HIVAIDS and TB
  toolkit for public service

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INTEGRATED HIVAIDS and TB on Management of TB
in the work place

• Activities
• 1. Obtain copy right approval from the World
  Economic Forum
• 2. Convene the toolkit field testing working
  group meetings (Correctional Services)
• 3. Field test the toolkit in the public service
  in collaboration with the WEF (Correctional
  Service and other partners CDC, Aurum Health
  etc.)
• 4.Compile, print and distribute 10 000 copies
  of customized integrated HIVAIDS and TB Toolkit
  for the workplace based on field test report.
• 5. Develop and print customized HIVAIDS and TB
  behavioral change and IEC materials for employees
  in collaboration with Khomanani
• 4.Facilitate ten 1 day toolkit orientation
  workshops for the national and provincial
  departments

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Mainstreaming of HIVAIDS into Management and
Development

• The goal of this project is to increase the
  number of Public Service officials with practical
  insight and knowledge on Mainstreaming of
  HIVAIDS into sector s strategic and operational
  plans.
• The project further seeks to increase the number
  of training institutions per province, trained on
  Mainstreaming of HIVAIDS to facilitate
  incorporation of the UNDP curriculum into their
  individual training programmes.
• This initiative will facilitate decentralization
  of the Mainstreaming training down to provinces
  to address challenges associated with centralized
  training program

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Mainstreaming of HIVAIDS into Management and
Development

• Purpose To build capacity of departments to
  develop, implement and monitor HIVAIDS
  mainstreamed and costed operational plans
• Outcomes 400 Participants trained on
  Mainstreaming of HIVAIDS in the Public Service.
• Activities
• Targeted recruitment of participants - Establish
  training dates, training quotes and training
  venue- Identify priority departments- Develop and
  implement training confirmation system Conduct UP
  facilitated training during the following dates
• 13th- 17 July 2009
• 12-21 August 2009 80 people trained to date
• 26-30 October 2009 Recruit and train 107
• 26-30 January 2010 Recruit and train 107
• 16-20 February 2010 Recruit and train 107
• Linking TIMS to existing Information System (GIS)
  for training monitoring and database - Secure
  JHPIEGO consultancy- Review, update and capture
  components of training database
• Conduct post 2008/09 training support on
  mainstreaming and costing of operational plans
• Review AIDS operational plans developed by
  national and provincial departments
• Identify and address challenges with support from
  Constella Futures
• Conduct clustered national and provincial
  post-training support visits i EC,WCKZN ii.
  LP,GPMP ii.NC,.NW, FS

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HIVAIDS ME Plan for the Public Service

• Goal To develop a Government Sector
  multi-sectoral, multi-year, costed ME plan for
  HIVAIDS in line with the National ME Framework
  for NSP 2007-2011
• Purpose To coordinate and facilitate
  multi-sectoral approach to ME of HIVAIDS
  response within Government as a Sector of SANAC
• Outcomes- Functional HIVAIDS ME plan and ME
  system established within the Public service
• Presentation to Steering Committee, to SANAC PIC,
  MANCO, MINEXCO, INDABA Possible launch by MPSA on
  World AIDS Day

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HIVAIDS ME Plan for the Public Service

• Activities
• 1.Compile ME readiness assessment report and
  implement relevant recommendation (mainstreamed
  strat plans NSP indicators in GWME and
  partnerships)
• 2. Convene monthly ME plan Technical Working
  Group meetings
• 3.Draft ME Plan working document based on TWG
  inputs
• 3.1.Facilitate further inputs into the draft
  through targeted consultation (with IDC, UNAIDS,
  GAMET, Data-base systems developers)
• 4. Facilitate SANAC ME plan document
  presentation and review
• 5. Conduct NSP ME Workshops for Government
  departments
• 6. Facilitate capacity development on ME

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Capacity Development ME

• MOU between dpsa and JICA (Presidential minute
  and MOU by MPSA and JICA Country Director)
• JICA, dpsa, SADC HIVAIDS Project
• Managers
• Technocrats
• First Cohort Trained 2008
• 2nd Cohort November 2009 (TWG members)
• First SHERQ Cohort (TWG) trained using the
  JICA-dpsa curriculum as a base (accredited by
  PALAMA, UP and recommended by Universities of
  Lesotho, Namibia, Swaziland)

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HIVAIDS ME Plan for the Public Service

• Goal To develop an Integrated Health Risk
  Management System for the Public Service
• Purpose To ensure that the Public Service
  provides a healthy and safe work environment for
  al employees.
• Outcomes
• 1. Sufficient reporting system
• 2. Data integration analysis
• 3. Public Service will have a baseline with
  which to identify interventions and to measure
  impact or improvement
• 4. Employees knowing their health wellness
  status and/or risks

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HPM Integrated Health Risk Management System

• Research
• Conduct desktop research
• 2. Consultation
• Coordinate meetings and workshops with
  possible partners and stakeholders
• OHASIS, IFMS (HR Planning Links
• 3. Baseline health risk assessments
• Conduct a needs analysis in the public
  service. Distribute questionnaires. Conduct
  structured interviews at national provincial
  departments. Visit to departments to complete
  inspection checklists
• Develop partnerships
• Establish partnerships with departments
  Send invitations to possible partners
• Communication
• Communicate research findings to all
  stakeholders and partners
• Develop an IHRM System Develop IHRM System
• Consultation Approval Consult on draft on
  various levels

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Guidelines on Child Care Facilities

• Goal To develop guidelines for the
  implementation of child care facilities in the
  public service
• Purpose Developed guidelines for establishment
  of child care facilities in the workplace
• Outcomes1. Successful development of guidelines

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Guidelines on Child Care Facilitiesin the Public
Service

• Research Conduct desktop research
• 2. Consultation Coordinate meetings and
  workshops with possible partners and stakeholders
• 3. Needs Analysis Conduct a needs analysis in
  the public service. Distribute surveys
• Develop partnerships Establish partnerships with
  departments. Send invitations to possible
  partners
• Communication Communicate research findings to
  all stakeholders and partners
• Draft Guidelines Develop draft guidelines
• Consultation Consult on draft on various levels
• Launch Launch the guidelines at the EHW Indaba.

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Financial Wellness and Work Place Banking

• Goal Establishment of Workplace Banking
  facilities in the Public Service
• Purpose To provide convenient financial and
  banking solutions to Public Service employees at
  the workplace, effectively and efficiently, via a
  differentiated sales and service delivery
  channel.
• Outcomes Workplace Banking Facilities
  established in the Public Service. Public
  Servants being able to access banking services at
  the workplace.

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Financial Wellness and Work Place Banking

• Activities
• Consultation with stakeholders
• Draw MoU with ABSA
• Workplace Banking Information sessions for
• Wellness Coordinators Roll-out of Workplace
• Banking Facilities in Provinces
• Monitoring and Evaluation of the project

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Training on Basic SHERQ

• Goal Increase number of public servants and
  tertiary institutions trained on Basic SHERQ
  principles
• Purpose Building of capacity of SHERQ
  coordinators to be trained and be able to
  implement SHERQ policies in the workplace.
• Outcomes Adequate number of SHERQ coordinators
  trained. Adequate number of training institutions
  trained on Basic SHERQ principles

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Training on Basic SHERQ

• 1. Consultation Coordinate meetings and
  workshops with possible partners (e.g. NIOH and
  other training institutions). Discuss the content
  and actual copies of the training manuals Develop
  SHERQ training package. Develop Submission and
  send for approval. Develop and sign MOU and
  Capacity development Plan
• 2. Capacity Development Communicate Capacity
  Development Plan at Steering Committee meeting
  Send invitations to departments for workshops.
  Conducting of training workshops for public
  service Managers  in National and Provincial
  Departments Present Capacity Development /
  Training Report at Steering Committee
• 3 Implementation Send Circular to departments
  to implement policies. Request departments to
  submit to dpsa implementation plan
• 4. Support to provincial and National
  departments Develop schedule and visit
  departments accordingly. Produce progress report
  on implementation of policies and visits to
  departments
• 5. Monitoring Monitor all phases of the project
  (Develop monitoring tool and apply the tool in
  all phases to gather data. Do data analysis and
  write Monitoring Report Communicate Monitoring
  Report to inform future planning

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Training on Basic SHERQ

• Objective 1 Consultation Facilitate meetings
  and workshops with possible partners Discuss the
  content and actual copies of the training manual
  with partners. Manage Developing of the SHERQ
  basic principles training package. Develop
  Submission and send for approval Develop and sign
  MOU and Capacity development Plan
• Objective 2 Capacity Development. Communicate
  Capacity Development Plan at Steering Committee
  meeting Send invitations to departments for
  workshops. Coordinating the conducting of SHERQ
  basic training principles for public service
  Managers  in National and Provincial Departments
  Present Capacity Development / Training Report at
  Steering Committee (University Illinois, NIOH,
  Departments)
• Objective 3 Implementation. Send Circular to
  departments to implement policies
• Objective 4 Support. Develop schedule for
  visiting of departments and write submission.
  Manage producing of progress report on
  implementation of policies and visits to
  departments. Present Progress Report at Indaba
• Objective 4 Monitoring. Monitor all phases of
  the project 1. Consultation2. Training 3.
  Implementation4. Support to departments
  (formal visits)5. Monitoring Develop monitoring
  tool and apply the tool in all phases. Gathering
  of data from departments Do data analysis and
  write Monitoring Report Communicate Monitoring
  Report to departments to inform future planning
  at Steering Committee Monitor implementation of
  the training

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COIDA

• Raised in last HRMD Steering Committee meeting
• Dpsa and DOL and GEMS meeting to address the
  issue non-compliance by departments
• Existing dpsa guidelines on management of
  occupational injuries and diseases
• Problem Poor compliance on the part of the HOD,
  no-contribution to the Compensation Fund/Treasury
• Abuse of GEMS and PILIR
• Proposed solution Part of the road show and
  engagement with HODs.
• Possible role of Compensation Commission and PSC

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Financial Wellness Project

• Goal Increase Financial Literacy for Public
  Servants
• Purpose To develop capacity for Wellness
  Coordinators to implement financial programmes in
  the Public Service.
• Outcomes 100 Wellness Coordinators trained as
  debt counselors. Increased financial literacy in
  the Public Service. Decreased number of Public
  Servants with debts.
• Activities Consultation with stakeholders dpsa-
  SANLAM financial literacy booklet distributed at
  the SMS conference 2009 Draw MoU with NCR
  Train Wellness Coordinators on debt counseling
  Roll-out of financial literacy programme
  Monitoring and Evaluation of the programme