Report Format

1
Report Format

• Title Page, Letter of Transmittal, and Table of
  Contents

2
Title Page

• The title page of a document records the report
  title, writer, reader and the date of submission.
• Some organizations have a standard title page
  format.

3
Format for Title PageIf your organization does
not have a standard format.

• Title of the report, centered in the top third of
  the page,
• Name, title, and company of the primary reader or
  readers, centered in the middle of the page,
• Name, title, and company of the writer, centered
  in the bottom third of the page,
• Submission date of the report, centered directly
  below the writers name.

4
Title PageTips for creating a title page.

• Do not make the primary title longer than 5
  words,
• Use key words that identify the subject quickly,
• Use San Serif font for larger fonts (i.e. Title
  of Report)

5
Letter of Transmittal

• The letter of transmittal (or memo) is a brief
  letter that sends the report to the reader.
• It is often found before the title page.

6
Letter of Transmittalusually contains

• The title of the report,
• The purpose of the report,
• The name and title of person or people who
  requested the report,
• A summary of the main subject of the report
• Relevant facts or details
• Acknowledgement to people who contributed to the
  report (other than the writers)
• Mention of any planned future reports
• Thanks to the reader for support,
• Recommendations.

7
Table of ContentsList of topics and supplemental
elements.

• Shows primary headings
• Shows some secondary headings
• Shows page numbers or locations
• Shows organization of report
• Shows supplemental materials and appendices
• The table of contents follows the title page and
  is normally numbered as ii because the title
  page is considered i, while it is not numbered.

8
Table of Contents

• List all major headings with same wording as in
  the report,
• List all subsections, indented under major
  headings, if they are of importance to the
  reader,
• List all formal report elements abstract,
  appendices, etc.,
• Include titles of appendices.