Division of Student Affairs Prioritization Program

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Division of Student AffairsPrioritization Program

• TLG Retreat
• August 26, 2004

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Agenda

• Prioritization Overview and Key Assumptions
• Review of Revised Criteria and Definitions
• Department Presentations
• BREAK
• Criteria Weighting and Scoring Grid Review
• Expanded Cluster Group Debriefings

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Prioritization Overview and Key Assumptions
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Cost Criteria1a. Number of Users

• Definition
• The actual number of users, user accounts, or
  units of use for the program or service.

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Cost Criteria1b. Revenue Derived From Program
or Service

• Definition
• Revenue collected from user fees or external
  funding.

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Cost Criteria1c. Cost to Provide Program or
Service

• Definition
• All costs, including personnel, to provide
  program or service.

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Cost Criteria1d. Net Cost Per User Served

• Definition
• Total cost or net cost to provide program or
  service, divided by the number of users, user
  accounts, or units of use.

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Cost Criteria2. Potential for Greater
Efficiency

• Definition
• Whether the program or service has a realistic
  potential for reducing the cost to provide the
  program or service.

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Cost Criteria3. Spaces Needs of Program or
Service

• Definition
• A relative comparison of the existing allocation
  of all physical space to provide the program or
  service.

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Demand Criteria4. Program or Service is
Required

• Definition
• Delivery of program or service is required by
  internal or external law, policy, statute, or
  regulation.

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Demand Criteria5. Program or Service is
Supportive

• Definition
• Delivery of program or service supports a
  program, service, or function.

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Demand Criteria6. Current Unmet Need

• Definition
• Existing need for the improvement or expansion of
  a program or service to meet internal and/or
  external constituent demand.

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Demand Criteria7. Anticipated Increase in
Demand

• Definition
• Future need for the improvement or expansion of a
  program or service to meet internal and/or
  external constituent demand.

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Demand Criteria8. External Constituent Support

• Definition
• Alumni, community, and/or family support of a
  program or service, as demonstrated through
  participation and/or resource contribution.

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Quality Criteria9. Quality of Inputs

• Definition
• Assess the quality of inputs and processes used
  to promote student learning and success and to
  serve the campus community and general public.

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Quality Criteria10. Quality of Outcomes

• Definition Assess educational outcomes, as
  well as the range and caliber of service to the
  campus community and the general public.
  Evaluate both qualitative and quantitative
  factors.

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Optional Criteria

• Up to two department-specific optional criteria
  may be added to the prioritization process.

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Department Presentations
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Criteria Weighting Key Considerations

• Judging if one or more of the criteria have
  differing levels of importance to the mission of
  your department.
• Balancing out the criteria categories
• 3 cost vs. 5 demand vs. 2 quality

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Scoring the Prioritization Grid

• Since this is a prioritization effort, there
  should be scoring balance amongst the programs
  and services for each criteria.
• If you use a 4-1 scale, there should be a
  relatively equal number of 4s, 3s, 2s, and
  1s.
• You have the flexibility to develop a scale that
  works for your department.

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Project Schedule

• Before you begin, it is critical that youve
  revisited your department mission statement and
  confirmed that it is focused and reflects your
  priorities.
• Department prioritization efforts through
  February 1, 2005.

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Expanded Cluster Break Outs