Calling All Rice Leaders

1

• Calling All Rice Leaders
• Group Fundraising
• Options and Opportunities on/off campus
• Paul J. Sutera, Leadership Giving Officer
• April 17, 2005

2

• Goals for this Presentation
• Give an overview of fundraising at Rice
  University
• Share with you the on-campus funding
  opportunities available
• Show you some examples of successful
  fundraising activities
• Questions/Answers

3

• Fundraising Basics
• Fundraising IS
• A non-profit organization with a vision and a
  mission, leadership and volunteers, providing a
  much needed service in the community, asking
  others to join them in their crusade.
• Fundraising IS NOT
• Begging
• A sales job
• Confrontational
• A one-way conversation

4
My former position Assistant Director of
Development Student Affairs started in the
Spring 04 with the purpose of coordinating and
supporting fundraising efforts from young alumni
for various Student Affairs programs and
organizations training and educating student
affairs staff and students in fundraising
operations and opportunities and helping develop
among student leaders and appreciation for the
role of philanthropy at Rice.
5

• Some of the many highlights with regards to
  student clubs/organizations fundraising
• ADVANCE received 2,500 from BP
• Engineers Without Borders has received over
  29,000 since March 04 in donations
• GATHER Resource Center received 2,500 to
  purchase materials for the Center
• Lacrosse team developed a solicitation that
  yielded over 7,800 in gifts
• Mock Trail has a successful letter writing
  campaign for their speaker series and
  regional/national competition Over 700 raised
  in the first week!
• Put together a division-wide mailing to the last
  ten years of graduates asking them to support
  clubs and organizations which has led to the
  creation of the Student Clubs Organizations
  Fund
• Philharmonics received a donation of 5,600 to
  enhance their recording abilities
• Rice Crew put together a newsletter to inform
  past members of current happenings
• South Asian Society received a gift of 2,000
  from Shell to sponsor their cultural performance
• Wellness Center just received a 10,000
  programming grant from the Gordon Foundation
• Leadership Rice project Owl Parade has
  currently raised over 6,000 (AND HOPEFULLY MORE
  AFTER BIDDING CONCLUDES TODAY!) for student clubs
  and organizations
• Etc

6
Then and Now With Regards to Fundraising Proacti
ve v. Reactive Your new contact in the
Development Office is
7

• Holly Williams The one-stop shopping name to
  know!
• Holly D. Williams Student Activities
• Holly K. Williams Will Rice alumna 02
• Assistant Director of Development, Annual Gifts
• 713/348-4666
• hollykw_at_rice.edu
• (Fundraising Questions Contact)

8

• On-Campus Funding Opportunities
• Student Activity Fund
• Why was this fund established? Created by Rice
  students through blanket tax fees to provide
  funding for events of a cultural, educational, or
  otherwise valuable nature.
• How do I apply? http//www.ruf.rice.edu/stact/Stu
  ActFund.html
• Total yearly allocation approximately 30,000.
  Deadlines are 4 x per year.
• Presidents Programming Fund
• Why was this fund established? Created by the
  President of Rice to provide funding for student
  events of a cultural, educational, or otherwise
  valuable nature.
• How do I apply? http//www.ruf.rice.edu/stact/Pre
  sFund.html
• Total yearly allocation approximately 20,000.
  Deadlines are 4 x per year.

9

• On-Campus Funding Opportunities
• Student Clubs Organizations Fund
• Established this Spring 05 to benefit student
  clubs and organizations. Funding comes from a
  variety of programs however, the monies are
  donations from alumni. Will be administered
  through Student Activities. Available funds will
  vary year-to-year based on alumni gifts to this
  fund. This year monies from the Owl Parade,
  Kroger/Randall's Affinity Program, donations from
  alumni solicitation, etc started the account.
• Dr. Bill Wilson Student Initiative Grant
• The grant provides support for an innovative or
  entrepreneurial student project to improve
  student activities or campus life. BE CREATIVE.
  The money can be used for any worthwhile student
  project, however salaries and/or travel will not
  be supported. Proposals are due on a date to be
  determined each fall and the award is
  approximately 5500. Any Rice student may submit
  a proposal. Proposals can be sent to Dr. Bill
  Wilson Grant, c/o Master, Wiess College, MS-738.

10

• On-Campus Funding Opportunities
• Envision Grant
• Offers an avenue to fund individual projects.
  Awarded proposals promote service, foster
  leadership development, incorporate innovation,
  plan for sustainability, and/or exhibit
  creativity. The President provides funding for
  the program. Projects are not restricted to
  efforts on campus and can benefit a community of
  the student's choosing this is an opportunity
  to be visionary and bold! www.ruf.rice.edu/leadin
  g/leaderpages/envision.html
• Community Service Grant
• The Dean of Undergraduates allocates funds to
  this grant for the exclusive use of community
  service organizations and programs. These funds
  are separate from the President's Programming
  Fund and the Student Activity Fund.
  www.rice.edu/service/

11

• On-Campus Funding Opportunities
• Academic and Research Support Fund
• Why was this fund established? Created by the
  Division of Student Affairs, to support
  individual or group academic research projects.
  There are two deadlines for fund allocation (one
  each semester). Who can apply for this money?
  This fund may be used for all academic or
  research projects by individuals or groups of
  students. This includes, but is not limited to,
  academic publications, research symposia,
  conference travel, etc. Student organizations are
  not eligible for this fund. How do I apply? Fill
  out the form on the website at http//www.ruf.rice
  .edu/stact/Acadres.html
• Staffing Alumni Events
• Staffing alumni events (Homecoming, Families
  Weekend, Beer Bike Tent, etc) is
  something that clubs/organizations have done in
  the past for Jennifer Harding, Director of
  University Events. Her contact information is
  harding_at_ or x6094.

12

• On-Campus Funding Opportunities
• Athletic Department
• Clubs can seek fund raising opportunities in the
  Athletic Department during both
  fall and spring semester.
  
  
  Fall1) Clean up after football events (20-25
  students) 500.00 -about a 4 hour duty.2)
  Volleyball Games -- need rotators -- people to
  throw ball back to the server. About 15.00 per
  match. SpringBaseball Games - clean up
  afterwards (10 students) 100.00 -about a 2 hour
  duty.For more information contact Michael
  Shockley in the
  Athletic Department at x8785 or
  mshock_at_.
• Outdoor Activities Trips
• The Recreation Center has funds available for
  students to help finance outdoor trips and
  activities during the fall semester. If you are
  leading an outdoor trip or just planning to do an
  outdoor excursion during the semester, go to the
  Recreation website for more information.

13

• A quick plug!!
• The Culture of Philanthropy
• Fall 2005
• 1 credit
• Monday Evenings from 7pm 9pm
• Hanszen College Sponsored Class

14

• Why Do People Give?

15

• Why People Give
• Personal vested interest
• Passion believe in the cause
• It is a worthy project
• Want to give back because someone helped them
  (ie. Scholarships _at_ Rice)
• Return on Investment (ROI)
• Make a difference, giving is healthy wellness
  activity of sorts!
• What to be part of something
• Financial/Tax benefit

16
Why Dont People Give? Also talk about
fundraising class
17

• Why People Dont Give
• 1 Reason They are not Asked!
• Asked too much
• Turned off by person in the club/organization
• Fundraising Costs (paying too much for overhead)

18

• Fundraising for Your Organization
• Setting Goals The vital element in any good
  fundraising plan is a set of clear, specific, and
  articulated goals. A good way to produce these
  goals is to meet with all organization members
  and your advisor (for historical perspective) and
  have a brainstorming session.
• Why do you want to/need to raise funds?
• Why do you think someone would give to your
  organization?
• Who would give? Could you utilize the local
  community? Student body? Former students?
• Would YOU give to your own organization?
• What is the goal (in dollars) for contributions
  for this year? Next year?
• What resources are available to your committee?
• How many hours per week is your group willing to
  spend towards the fundraising effort?
• What fundraising activities were undertaken in
  the past? Were they effective?
• What are the strengths and talents of the group?
• How will you recognize donations?

19

• Before you start your sponsorship solicitation
• What does your organization do?
• Who does it help?
• What difference does it make to a persons life
  or difference to the world?
• How long have you been going?
• What are your plans for the future?
• What happens if you cant provide the service
  (eg. If you dont get the donations, put into
  personal terms, notour service would stop, but
  it would mean that we couldnt offer xxx a chance
  to take part in the xxx.)
• What makes your organization so different to all
  the otherswhat makes you special?
• How are you funded?

20
Achieving Success in Fundraising The
Sales/Development Kit
21

• The Sales/Development Kit
• The CASE
• A statement of all the reasons why someone should
  and could support the cause.
• WE NEED TO TELL OUR STORY!
• A compelling case that is exciting and shows
  results is the foundation for asking.

22

• The Sales/Development Kit an example
• The GOALS
• Why do we Student Affairs exist?
• Provide high quality services, programs, and
  facilities
• Provide meaningful opportunities for student
  development
• Create a sense of community

23

• The Sales/Development Kit an example
• Historical Achievements
• Statistics about programs
• Statistics about development opportunities
• Descriptions of facilities and services
• Testimonials from current students, alumni,
  faculty, community members, etc.

24

• CASE OF SUPPORT
•  
• The Childrens Assessment Center
• The Children's Assessment Center (CAC) provides a
  safe haven to sexually abused children and their
  families
• a place where they can receive the kind of care
  and treatment they so richly deserve. The CAC
  employs an extraordinarily effective,
  multi-disciplinary team approach in the
  prevention, assessment, investigation, referral
  for prosecution and treatment of child sexual
  abuse. The goal is to promote the complete
  healing of child victims of sexual abuse and
  their families.
•  
• The Childrens Assessment Center also works to
  protect children by increasing awareness in the
  community about child sexual abuse. The training
  and outreach programs are designed to help
  teachers and counselors, physicians, nurses and
  social workers identify the signs and symptoms of
  sexual abuse and to teach them how to respond
  when a child calls out for help.
•  
• Leadership 20/20 The Greater Southwest Houston
  Chamber of Commerce
• Leadership 20/20 is an organization dedicated to
  the identification and development of community
  leaders from the greater Houston area. Leadership
  20/20 sponsors an annual leadership class and
  maintains an active alumni program to foster
  interaction between current, past, and future
  Leadership graduates. The year long program
  culminates with participation in a service
  project that is identified by the collective
  group as having a great need in the Houston
  community. The identification stage takes about
  7-months of research, site visits, and planning.
•  
• The program is a 501 (c) (3) that is administered
  by the Greater Southwest Houston Chamber of
  Commerce.
•  

25

• The Project
• The challenge to any community is its ability to
  identify issues, commit resources and implement
  solutions. This years Leadership 20/20 Class
  XIII has identified an opportunity to assist a
  great advocate for all children in our community,
  The Childrens Assessment Center (CAC).
•  
• The CAC has an outdoor space that is used by
  families, external partners, and its own
  organization. In order to maximize the usage and
  increase its aesthetically pleasing atmosphere
  the Leadership 20/20 class will be conducting an
  outdoor beautification project for this area. The
  goal is to further enhance its use for all
  constituents by adding a reflection fountain,
  outdoor mural, enhanced foliage, and a more
  vibrant color treatment throughout the space.
  This will help bring the artistic lines of the
  inside to this outdoor venue. The cost of this
  enhancement is 5,000 (detailed cost breakdown is
  available upon request). To show the commitment
  of the Leadership 20/20 XIII team, 100 of the
  participates have personally contributed
  financially not to mention the tireless hours
  put into making this project a success.
•  
• The Win-Win Benefits
• Your monetary help will not only benefit the
  Childrens Assessment Center, but moreover the
  future leaders of our Houston community. Children
  may only make up 25 of our population however,
  they are 100 of our future. Please help us in
  providing this important beautification project
  to the CAC users. Your contribution is tax
  deductible to the fullest extent allowed by law.
  Make checks payable to Leadership 20/20 and
  mail to the contact information below.
•  
• Never doubt that a small group of thoughtful,
• committed citizens can change the world.
•   Margaret Mead
•   Contact Information
• Checks Payable to
• Leadership 20/20
• Tax ID 74-1178802
•  

26

• The Fundraising Letter

27
SAMPLE FUNDRAISING LETTERS SUBJECT Sponsorship
of Rice Universitys South Asian Society  Dear
____________ Never use To whom it may
concern We are writing on behalf of the South
Asian Society (SAS), a student organization at
Rice University in Houston, Texas. This summer,
SAS is seeking corporate sponsors for its various
activities and events. As a large student
organization whose basic goal is to promote,
share, and celebrate South Asian culture across
the Rice University campus and in the greater
Houston community (our performances draw crowds
of over 1350 people), sponsorship of SAS can
offer your corporation the opportunity to visibly
promote cultural diversity, education, and
enrichment. Enclosed with this letter you will
find the following supporting documents  PAGE 1
- Details of our organization and its current
events, activities, and budget PAGE 2 - Details
of proposed new events with the aid of corporate
sponsorship PAGE 3 - Sponsorship benefits and
packages PAGE 4 - Instructions on how to sponsor
SAS PAGE 5 - An advertisement that can be
distributed amongst employees PAGE 6 - Copy of
IRS Tax-exemption Form 501(c)(3)  Thank you very
much for your time and consideration. Please feel
free to contact us at
any time if you have questions or concerns.
28

• SAS INFORMATION, ACTIVITIES, AND EVENTS
• -          150 members
• -          Largest cultural organization on the
  Rice University campus
• -          Membership open to South Asians and
  non-South Asians alike
• -          Maintain an up-to-date website
  www.ruf.rice.edu/sasiasoc/
• -          Host 3 large-scale theatrical
  productions of song, dance, and drama educating
  people about South Asian culture wi/ 1350
  attendance
• -          Hold an end-of-the-year formal banquet
• -          Produce SAS T-shirts for members
• -          Publish an annual newsletter SAS
  Slate
• -          Participate in community service
• o        Clean-up projects at Hermann Park
• o        Project Pumpkin and Spring Fling
  (campus-wide volunteer events that cater to
  disadvantaged inner-city kids)
• o        Habitat for Humanity
• -          Send representatives to national and
  state conventions
• o        National conferences run by the national
  South Asian Student Association
• o        Participation in statewide dance
  competition, Festival of India 2003
• -          Organize community discussions/conferen
  ces
• o        Upcoming Conference on South Asian
  American Sexuality involves invited authors and
  speakers from across the world
• -          Reach out to the non-South Asian
  community.

29

• PROPOSED NEW ACTIVITIES AND EVENTS WITH CORPORATE
  SPONSORSHIP
• (1) Cultural Networking Proposed Cost 3000
•   Our lack of sufficient funds in the past has
  stopped us from participating in national South
  Asian conventions/competitions which are not held
  in Texas. An example of one of the largest of
  these is the South Asian Students Association
  national conference. Perhaps this year, if the
  South Asian Student Association national
  conference is held outside of Texas, SAS can send
  a group to represent Rice University.  
• (2) Cultural Enrichment Proposed Cost 1000
•   We are currently organizing a groundbreaking
  conference, entitled Conference on South Asian
  American Sexuality, that will boldly address the
  topic of sexuality among South Asian Americans
  using the format of a round-table discussion with
  a panel of academic experts in the field. This
  ambitious undertaking will require many resources
  to help fund our invited speakers travel
  expenses, accommodations, and speaking fees, as
  well as refreshments and gifts.
• (3) Community Service Proposed Cost 1000
• In coordination with other groups at Rice, SAS
  hosts an afternoon of activities and games for
  inner city school kids twice a year. SAS runs a
  booth that teaches these kids about South Asian
  culture. The positive reception our booth
  receives suggests that this activity could be
  expanded to include school children from all over
  Houston. In the future, as a way of increasing
  South Asian awareness, SAS members could
  voluntarily tour surrounding schools to teach
  various South Asian traditions. Other initiatives
  we are considering include offering to cook a
  South Asian meal for a homeless shelter and
  volunteering at the citys International
  Festival.
• (4) Increased Social Activity Proposed Cost
  2000
• Additional funds could also vastly improve our
  social activities. Each spring, one of our
  largest activities is our annual weekend retreat.
  These weekend retreats were originally started to
  increase SAS member interaction. In the past, we
  have had to ask members attending the retreat to
  help pay for the weekends expenses, which has
  discouraged many people from attending. This year
  however, with additional funds, we would like to
  subsidize this weekend and hopefully increase the
  number of people who attend.
• (5) Improved Annual Banquet Proposed Cost 2000
• Currently, our end-of-the-year banquet is held
  on the Rice University campus in a dining hall of
  one of our residential colleges with a self-made
  stage and improvised lighting and music systems.
  All of this tends to detract from the formality
  and celebration of the night. In the future, we
  would like to hold this banquet at an off-campus
  venue and expand and improve upon our current
  entertainment. 

30

• SPONSORSHIP PACKAGES
• (1) FRIEND 100 
• -          Your companys name on our show
  programs
• -          Your companys name and logo
• o        Printed on our website
  http//www.ruf.rice.edu/sasiasoc/
• o        Printed in our annual newsletter SAS
  Slate
• (2) BRONZE SPONSOR 500
• -          Your companys name on our show
  programs
• -          Your companys name and logo
• o        Displayed periodically on a large video
  screen during our shows
• o        Printed on our website
  http//www.ruf.rice.edu/sasiasoc/
• o        Printed in our annual newsletter SAS
  Slate
• (3) SILVER SPONSOR 1000 
• -          Your companys name on our show
  programs
• -          Your companys name and logo
• o        Displayed constantly on a large banner
  at our shows
• o        Displayed periodically on a large video
  screen during our shows

31

• (5) PLATINUM SPONSOR 5000 
• -          A representative from your company and
  an information booth at our shows
• -          Your companys name and logo
• o        Printed on our T-shirts
• o        Printed on our show programs
• o        Displayed constantly on a large banner
  at our shows
• o        Displayed periodically on a large video
  screen during our shows
• o        Printed on our website
  http//www.ruf.rice.edu/sasiasoc/
• o        Printed in our annual newsletter SAS
  Slate
• INSTRUCTIONS ON HOW TO SPONSOR SAS
• If your corporation would like to sponsor SAS,
  all you have to do is send a check in the amount
  that corresponds to the particular sponsorship
  package that you want. Checks should be sent to
  the following address
• South Asian SocietyRice UniversityClubs
  Office, MS - 526P.O. Box 1892
• Houston, TX 77251-1892
• Checks can be made payable to Rice University,
  with the words SAS Donation G82125-GR03 in the
  Memo line of the check.
• Upon processing your check, Rice University will
  send you an official thank-you letter and the
  appropriate paperwork so that you can claim your
  donation as a tax deduction to the extent allowed
  by the law.
• SAS will also send you a letter saying that we
  have received your donation and that we are
  taking the proper steps to give you your total
  advertising space.
• Official Rice University Contact

32
Engineers Without Borders
33
 ENGINEERS WITHOUT BORDERS Engineers Without
Borders USA (EWB) is a nonprofit organization
dedicated to helping communities in the
developing world improve their quality of life
through the implementation of environmentally and
economically sustainable engineering projects
that address basic needs for water, sanitation,
shelter, and energy systems. By bridging the gap
between those looking for help and those eager to
help, EWB facilitates the completion of service
projects that profoundly affect a community and
the development of internationally responsible
engineering students. In March of 2003, thirty
Rice University students inaugurated the Rice
University Chapter of EWB. Growing since its
inception, Rice EWB is currently pursuing several
service projects around the globe. We ask for
your financial support to aid in the success of
the organization. Background EWB, composed of
more than twenty five active chapters, has
ongoing projects in Africa, Asia, and Latin
America that address production and distribution
of potable water, processing of gray water,
installation of micro, solar, wind and hydropower
systems, and a variety of other engineering
issues. In the summer of 2003, the Rice Civil and
Environmental Engineering Department supported
three Rice students to join students and faculty
from the University of Colorado in completing a
project in the West African village of Foutaka
Zambougou, Mali. Prior to this implementation,
the community relied on only one working deep
well pump for its water supply, when the Malian
government recommends at least four for a
community its size. The community was forced to
draw water from shallow, contaminated wells. As a
result, roughly 90 percent of the community was
sick, most from water born illnesses. Working in
an arid environment with daily temperatures
exceeding 110 degrees, these Rice students helped
residents of this small village coordinate the
drilling of two new deep wells, repair a
non-functional deep well pump, construct a
rainwater collection basin, and begin a drip
irrigation system for their village farm.
Building on the success of the Mali project,
Rice EWB is becoming a truly autonomous chapter,
developing and implementing its own projects.
Additional funding is now needed to support the
further growth and continued success of Rice
EWB.  
34

•  ENGINEERS WITHOUT BORDERS
• Need
• We envision the greatest benefit to come from
  Rice students initiating their own, stand-alone,
  projects. These would be conceived and executed
  solely within the Rice Chapter of EWB, allowing
  students to receive course credit, if desired,
  upon completion of each project. To develop such
  a program, Rice EWB would require funding in the
  range of 2030,000 per year.
• Rice EWB, consisting of approximately forty-five
  actively participating students, is currently
  pursuing projects in Mexico, El Salvador,
  Nicaragua, and Mali. A water purification and
  distribution project in Piedritas, Mexico has
  been approved by EWB-USA. Implementation will
  occur in May, 2004. In El Salvador, both a water
  purification, storage, and distribution project
  and a bridge project have been approved by
  EWB-USA. Other students traveled in March, 2004
  to Nicaragua to meet with several communities. An
  application for a bridge project is currently
  being prepared. A group of Rice students will
  also return to Mali in December, 2004 to
  implement a drip irrigation project in the same
  community. Summaries of the activities of these
  four teams are included in this mailing. Students
  will head groups to design the projects and they
  will organize and participate in workshops
  designed to teach real-world engineering. Upon
  completion of the design and site survey,
  students will return to the communities once
  again to implement the projects. We hope to
  establish long-lasting relationships with the
  communities we work with, returning for several
  years to pursue additional projects, as we are
  currently doing in Mali. Sufficient funding is
  essential for all of these activities.
• Importance
•  
• A number of tangible and important impacts can be
  realized through your support of Rice Engineers
  Without Borders. These include
• the completion of service projects that
  profoundly affect entire communities
• providing new and challenging out of the
  classroom educational experiences for students
  from freshman through senior year
• the inclusion of humanitarian concepts in Rice
  Universitys engineering education
• opportunities to work with other cultures and
  levels of technical development
• the development of strong team building skills
  that transcend cultural barriers
•  

35
 ENGINEERS WITHOUT BORDERS   Ways to
Contribute   Rice EWB would greatly appreciate
your support. Donations need not be large, and
they are tax deductible. Many employers also
match donations given by their employees. If you
are interested in supporting the efforts of the
Rice EWB Chapter, donations can be given by
completing the included form or the online form,
which can be found at https//online.alumni.rice
.edu/giving/giving.asp Please write checks to
Rice University and under the gift designation
section, please list Rice Engineers Without
Borders.   We value your donation immensely and
will use it to finance travel and project
material expenses as well as educational
workshops and opportunities on campus. We will
keep you informed of our activities as the year
progresses. If you have any questions or would
like more information, please email ewb_at_rice.edu
or visit our website at www.ruf.rice.edu/ewb  
Tamar Losleben Abigail Watrous
Mike Higuera Alexander Gordon Sarah
Burkhart Co-Presidents
Intl Projects Chair Co-
Vice Presidents
36
Fundraising Ideas
37

• Fundraising
• Car wash
• Entertainment books
• Bake Sale
• Outside the Box Thinking Arresting your
  favorite administrator www.hartfordinformer.com/
  global_user_elements/printpage.cfm?storyid656239
• Owl Parade
• Rent-A-Rower
• Water Polo Pancake Sale.after hours
• Princeton Review Many opportunities La Shandra
  Haynes (lashandrah_at_review.com) OR 832/476-4336
  Ext. 1736
• Corporate Matching Program a gift that is made
  on condition it be matched within a certain
  period, either on a one-to-one basis or in
  accordance with some other formula such as a gift
  by a corporation matching a gift by one of its
  employees.

38

• Fundraising
• Dues personal commitment
• www.campusfundraiser.com (ie. magazines, credit
  cards, etc)
• DO NOT do a raffle! They are controlled by the
  state gaming industry only two allowed per year
  by a non-profit. Unauthorized raffles are a Class
  A misdemeanor, and participating in unauthorized
  raffles is a Class C misdemeanor by the
  Charitable Raffle Enabling Act. INSTEAD have a
  sweepstakes/drawing were you have an equal chance
  of winning.
• For events, conferences If a high quality
  invitation is produced with sufficient time
  before the event, the Development office may be
  able to provide a data download of alumni to
  receive the invitation. While the primary focus
  should be inviting the person, a line on the
  reply form could be added I cannot attend the
  event but would like to support the __________.
  My _____ donation, made out to Rice University
  club name in memo is enclosed.

39

• Fundraising
• Students are encouraged to give donors
  visibility for their donations, ie. Signage at
  the event, listings in the program, etc. It is
  also extremely important to write individual
  thank you letters to each donor after the vent,
  highlighting the successes of the event. Please
  provide me (MS-81) copies of such correspondence
  for our files. I also encourage students to keep
  accurate records of contacts made and any
  donations received for future reference.
• What else?

40

• Procedural Information G-account v. D-accounts
• MONETARY DONATIONSGift Account (G-fund) use
  anytime an individual an individual makes a
  donation to the department, organization,or
  project. When that occurs, Development Services
  will accept the gift and issue a receipt (for IRS
  gift purposes) to the individual/company. Since
  they will be mailing a receipt of acknowledgement
  for the donation, full name/mailing address/etc
  is needed.
• When groups are having bake sales, car wash
  events, etc this is not considered a donation
  since the customer is actually receiving goods
  and/or services for their monies (Quid Pro Quo).
  These monies should not be deposited into your
  G-fund, but rather another in-house account (eg.
  D-account, A1, Chase account, etc).

41

• Questions
• Next Steps