Henrico County Public Schools

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HCPSLink

• Henrico County Public Schools
• School-Home Communication Tool
• 2006-2007

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OVERVIEW

• HCPS school-home communication tool
• Provides parents, students, and teachers access
  to
• School/County Notices
• Classroom boards containing classroom
  announcements and homework assignments
• Classroom Links
• Student Grades
• Teacher Contact Information
• Attendance Information

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3 Major Headings for Students Parents This is
the main interface all students/parents will see
when they log on to HCPSLink

• 1. Welcome Center
• Notices/View Notices
• 2. Classroom
• My Classes
• Boards
• Links
• Grades
• Contact Teacher
• 3. Front Office
• Attendance
• Schedule

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Welcome Center
3 Menu Options

• This is where all users will be taken after they
  log in
• The Welcome Center provides access to
• School Notices
• System Information
• District Links
• School Information

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Classroom

• This tab is used to access
• My Classes
• Classroom Boards
• Links
• Grades
• Teacher Contact Information

HCPSLink Welcome Center
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Boards

• HCPS Link boards display classroom announcements
• and homework assignments

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Links

• Provide students/parents with links to useful
  sites, your quia/webpage address, frequently used
  sites, etc.

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Grades

• This feature allows parents/students to view
  Report Card/Interim grades and individual
  assignment grading information

Lists date grades were last updated
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Contact Teacher

• This menu option provides users with teacher
  email addresses

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Front Office

• Attendance
• Used to obtain a full listing of tardies and
  absences
• Schedule
• Obtain students daily schedule

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2 Major Headings Teacher View

• Welcome Center
• Notices
• View Notices
• Manage Notices
• Classroom
• My Classes
• Board Edit
• Links Edit
• Rosters
• Classroom Setup

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Getting Started Teachers

• 1. Launch Safari (Mac) or Internet Explorer (PC)
• 2. Type in URL
• https//hcpslink.henrico.k12.va.us
• 3. Enter your Username and Password (same as
  email)
• 4. Click Log In
• At this time users must maximize the browser
  window!!!

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Welcome Center

• You will be taken to the Welcome Center page
  which displays School Notices, School and System
  Information, and District Links. Click on Welcome
  Center to see Notices, View Notices, and Manage
  Notices.
• 5. Click on Welcome Center to See Notices, View
  Notices, and Manage Notices

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Welcome Center Manage Notices

• Teachers have the ability submit notices to be
  posted by the HCPS Link Administrator. You would
  use this feature if you wanted to post a notice
  to specific groups outside of your class rosters
  (ex. 6th Grade, 7th Grade, 8th Grade, Staff, All
  Students).
• 6. Under Notices click Manage Notices to view the
  Notice Management page which includes a listing
  of pending, posted, expired and rejected notices.

• Notice Status
• Notices listed under Pending are awaiting review
  by the
• HCPSLink Administrator.To view the notice,
  click on the subject name.
• Notices listed under Posted are currently posting
• Notices listed under Expired have exceeded the
  expiration date.
• If necessary, you may request that your
  HCPSLink Administrator
• alter the expiration date to re-post pertinent
  notices
• Notices listed under Rejected are not posting

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Welcome Center Create New Notices

• 6. On the Notice Management page, click Create
  New Notice to create a new notice to staff or
  students. Be sure to choose the appropriate
  audience group, include a subject line and a body
  for your notice, and an expiration date. Click
  Submit for Approval.

Choose Audience
Add Subject
Create Message
Set Expiration Date
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Classroom My Classes

• 7. Click Classroom to see the My Classes page
  which displays a list of your classes. This page
  also lists when grades and homework boards for
  each class were last updated.

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Classroom Classroom Setup

• You can customize your boards and links by
  assigning each class its own whiteboard/links
  page OR by assigning multiple classes to the same
  board

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Classroom Classroom Setup

• 8. To assign classes to homework board and link
  groups, click Classroom Setup. Use the drop-down
  menus under Board Group and Link Group to setup
  each class. When finished, you MUST click Save
  Classroom Setup!

This is a sample of a teacher who created two
separate boards for her classes. You have the
option of having one board per class OR a single
board for all of your classes.
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Classroom Links Edit

• 9.To edit links for each class, click Links Edit.
  Be sure to select the appropriate term and class
  from the drop-down menus. In the description box,
  enter a generic description of the link. In the
  URL box, enter the exact web address. After
  adding each link you MUST click Add!

Listed Links
Add new links here!!
You MUST click ADD!!!
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Classroom Board Edit

• 10. To edit homework boards for each class, click
  Board Edit. Be sure to select the appropriate
  term and class from the drop-down menus. Click
  Edit Board. If you see a security message, click
  Always. To begin typing, click once inside the
  board to see the blinking cursor. You may use
  the editing tools located above the board to
  enhance your text and add hyperlinks.

Click Edit Board
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Classroom Board Edit

• To begin typing, click once inside the board (a
  blinking cursor will appear)
• Use the editing tools above the board to make
  changes to your board
• Updated information should be listed at the top
  of your board (this would put your boards in
  descending order)
• Once you begin to edit a board, you must click
  Save Board or Cancel. All buttons (such as
  Welcome Center and Logout) are non-operational
  until your board is either saved or cancelled.

Editing Tool Bar
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Classroom Roster

• 11. To view your class rosters, click Roster. Be
  sure to select the appropriate term and class
  from the drop-down menus. To turn your HCPSLink
  screen from teacher view to a students view,
  click Emulate which is located under the Action
  column. As you may emulate all the students that
  you teach, this is an excellent way to stay
  informed of student progress in other classes. To
  stop emulation and return to your teacher view,
  click Stop at the top right of your screen.
• 12. Click Logout when done

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Tips Reminders

• Update boards WEEKLY
• Post homework one week in advance
• You MUST include the date with all of your
  assignments in eClass so that parents can see
  when assignments were due on HCPSLink
• (ex. 10/6/06 Vocabulary Test)
• Export eClass grades at least once a week
• Grades update an hour after exporting
• Boards update immediately after saving