Missile Fuels Quality Program

1
Missile Fuels Quality Program

• DESC Quality Conference 2005

2
Overview

• Safety Briefing
• Missile Fuels Quality Program
• Typical Contract Quality Requirements
• How DESC-M Makes QA Assignments
• Air Force ABO/LIN Initiative
• Update
• Impact on Quality Mission
• J15 Training

3
Keep Your Eyes On The Road!
4
Keep Your Eye On The Ball!
5
Eyes Front!
6
PPE?Dont Leave Home Without It!
7
At Least He Had A Helmet On!
8
The Value Of Venting
9
Missile Fuels QualityTypical Contract
Requirements

• BQ Involvement in Solicitation Preparation
• Pre-Award Survey (PAS) May be Requested
• Requirements Type Contracts
• Fillpoints and QA Assignments Identified in
  Contract Award Documents
• Missile Fuels Contracts Typically Include
• B1.09 clause shows points of inspection and
  quantity determination

10
Missile Fuels QualityTypical Contract
Requirements

• C Clauses Include Product Specification
  Requirements and a Statement of Objects (SOO) if
  Required
• Watch the C clauses closely as specification
  modifications and optional tests are common!
• E Clauses Contain Inspection Requirements, QCP
  Requirements
• E Clauses Identify fillpoint QA assignment
• CoC Also Included in an E-Clause
• CoC Clause does not in itself authorize COC, must
  be authorized in writing

11
Missile Fuels QualityTypical Contract
Requirements

• F Clauses Include Quantity Determination
  Requirements
• G Clauses Provide Invoicing Requirements
• H Clauses Include Special Transportation
  Requirements
• DESC-M owns many of their own conveyances, the
  SOO and H clauses will ID associated requirements
  i.e. container inspections, cylinder maintenance,
  GBL/CBL requirements etc...

12
How DESC-M Makes QA Assignments

• E22.01 Clause Included in Contract Award
  Documents Identifies Responsible QA Office
• Regional Quality Office Advises DESC-BQ (San
  Antonio) of responsible QAR
• DESC-BQ (San Antonio) updates QAR Database
• IMs COs use database to ID QAR POC
  information
• DESC-M Then Distributes Copies of Contracts,
  Mods Orders Directly to Individual QARs

13
Air Force ABO LIN Update

• April 2004 USAF Requested DESC Handle their ABO
  LIN Procurement Requirements
• Why?
• Wanted DESC QAR support for ABO (its a life
  support item!)
• Hoped to achieve savings via aggregating
  requirements
• Sept 2004 DESC-DO issued ltr Proposing DESC
  Serve as AF Local Purchase Agent for ABO LIN
• DSCR retains IMM for these products
• Jan 2005 DESC-M Hosted Industry Forum Day
• DESC-M Strategy is to Implement Incrementally
• Feb 2005 Initial RFP for South East Region Issued

14
Air Force ABO LIN Update

• ABO Procured IAW MIL-PRF-27210
• Specification requires preproduction sample and
  periodic 45-day samples be submitted to USG Lab
• LIN Procured IAW A-A-59503
• Sometimes IAW MIL-PRF-27401
• LIN procured under A-A-59503 may require
  additional testing requirement for total
  hydrocarbons as methane (max allowance of 50 ppm
  by vol)
• Specifications Require Shipment Sampling at
  Origin Prior to Departing Fillpoint

15
Air Force ABO LIN Update

• What's Expected of QARs?
• Perform PASs as requested
• Make initial post award visitsassure ktr
  understands preproduction sample requirements
• Assure contractor understands all contract
  requirements including their responsibility to
  have a QCP in place and to submit periodic
  samples
• QAR not required to be at fillpoint when periodic
  samples are pulled/submitted
• Perform CQA functions of outgoing shipments
• Issue CoC authorization ltr when appropriate
• Anticipate CoC after witnessing initial 4 or 5
  shipments

16
Air Force ABO LIN J15
Course Update

• QARs to Receive ABO/LIN Training via the J15
  Course
• Will be conducted _at_ Wright-Patterson AFB (AFPET)
• Course is in Final Preparation Phases
• Will be a 2 or 3-day Course to Include
• In-lab Instruction of Test Methods
• Fillpoint Site Visit
• End of Block Exams
• Most Initial Course Slots to go to DESC-Americas
  East as Theyll be the First Region to see
  ABO/LIN Contracts
• Course Projected to Start in Mid/Late March 2005
• DESC-BQ will Provide Further Updates as Available

17
Mark Twain Said

• Always Do Right -- This Will Gratify Some and
  Astonish The Rest

18
QAR Transitions

• DESC Quality Conference 2005

19
Overview

• QAR Transitions
• Problems
• Potential Solutions

20
QAR TransitionsProblems

• Problems Encountered During QAR Transitions
• Contract Files Missing/Incomplete
• No In-brief or Continuity Files
• Supplier/IM Unable to Contact QAR to Coordinate
  Shipments
• Problem Crosses Regional Lines
• Have Had Several Recent Incidents Where Incoming
  QARs Requested List of Contracts Assigned to
  their Office and/or Requested Copies of Contracts
• QARs Said They Were Requesting Information
  Because Outgoing QARs Did Not Leave Sufficient
  Information Behind

21
QAR TransitionsPotential Solutions

• Proposed Solutions to Assure Smooth QAR
• Transitions
• Requires QM Involvement
• Should be a Requirement for Outgoing QARs to
  Leave behind
• - Continuity Folder w/complete List of Current
  Contracts
• - Complete File of Current Contracts
• -- Including all Contract Attachments!
• - Contract Files Should Have Tabs Posted on
  PASs,
• CARs and other Important Contract
  Communications
• - List of Key POCs for each Contract

22
QAR Transitions Potential Solutions

• QMs Could Help Assure Smooth QAR Transitions by
• - Implementing Policy Directing How Contract
  Hand-offs
• will be performed
• - Establish Site Visit Schedule to Visit QAR
  residencies
• prior to QAR Departure to Assure Adequate
  Preparation
• - If Site Visits are not Practical QMs Could
  Pulse Outgoing
• QARs via Phone or Email to Assure QAR has
  Prepared
• for Smooth Hand-off

23
Questions?