PTD Technology

1
New User Orientation

• Presented by
• PTD Technology
• By permission of the Office of Career and
  Technical Education (OCTE).

2
Overview Introduction to CTEIS
Purpose
Process
Assistance
CTEIS
Web Use
State Reports
3
Assistance Available Technical

• PTD Technology
• Reporting Workshops 4483A, 4033, 4483D,
  Follow-Up (Presented by IDEA Consultants), 4301.
• Email CTEIS.help_at_ptdtechnology.com
• Web site www.cteis.com
• Technical Assistance
• [phone] Ext 27 M - F (8 - 5)
• [phone] Ext 27 M F (8 - 5)
• Fax
• [phone]

4
Assistance Available Reporting and Policy

• OCTE
• Contacts
• Jill Kroll [phone] krollj1_at_michigan.gov
• Joan Church [phone] churchj_at_michigan.gov
• Listserv
• To subscribe, email
• Smithl15_at_michigan.gov
• OCTE web site http//www.michigan.gov/octp

5
Career and Technical Education Information System

• Purpose
• Report Career and Technical Education (CTE)
  student enrollments.
• Provides information on CTE participation which
  can be linked to SRSD data.
• Impacts state federal funding / reporting
  /accountability requirements.
• Provides information used in calculating Added
  Cost distribution to schools.
• Provide information used in calculation of the
  Perkins Core Performance Indicators (CPIs).

6
Overview of the CTEIS Process

• Data collection and Input
• Methods
• Collect cards or forms (for student)
• Consult CTE/local administrator regarding course
  section minutes and number of weeks.
• Input manually or import
• Data Sections
• Course Sections
• Student
• Teachers

7
Course Section Data Fields

• Provided by User
• Course Section Code (CSC)
• Local Course Name
• Course Dates
• Course Period
• Semester
• Course Type
• Number of Weeks/ Minutes/ Room Number

• Provided by State (based on Create Course
  choices)
• State Course Name
• CEPD (Career Educational Planning District)
• Fiscal Agency
• Operating Agency
• Operating Building
• PSN/CIP
• Course Number
• Beginning Month
• Section Number
• WE/FCS/COOP

8
Student Demographic Information Fields

• UIC - Unique Identification Code
• Name (First/Last/MI)
• Address / City / State/ Zip
• Birth date
• Exit Status (Summer)
• Grade (9 - 12, 14)
• Gender
• Race/Ethnic
• MultiRace
• Sending District
• Sending Facility

• Student Organization
• Special Population (if applicable)
• Disabled (Handicapped)
• Disability Type
• Disadvantaged
• Disadvantaged Type
• Limited English Proficient
• Juvenile Offender
• Single Parent
• Displaced Homemaker
• CTE GPA
• Primary Language

9
Enrollment Fields

• Course Section codes
• Date Entered
• Date Exited (4483D - Spring report)
• Completion status (4301 Year End Report)
• Semester grades (4301 Year End Report)

Enrollment History Example

• Construction Trades
• Comprehensive Construction
• Masonry
• Carpentry

10
Course Section Data Example

• CTE Program
• Wage earning / Family Consumer Sciences /
  COOP/Capstone
• Ex. Automotive Technician (wage earning)
• CIP 47.0604 Classification of
  Instructional Program
• PSN 09515 Program Serial Number

• Course Name
• Brakes
• Elecl/Tronc Sys
• Coop_Cap related

• Course Sections (semester, full year, summer,
  blocks)
• September - ex 1st hr, 3rd hr, 5th hr
• January - ex 1st hr, 4th hour, 6th hr

11
Teacher Fields

• PIC/SSN PIC Preferred!
• Staff Type
• Last Name
• First Name
• CTE Certification
• Expiration Date
• Active

12
Verify Data

• Follow Laws
• Ask Questions
• Go to the Source

13
Reporting Time lines

• 4483A - 1st 4th Wednesday Report
• Due to CEPD Administrator October
• Due to OCTE October
• 4033 - Expenditure Report
• Due to CEPD Administrator November
• Due to OCTE November
• 4483D -2nd 4th Wednesday Report
• Due to CEPD Administrator March
• Due to OCTE March
• Follow-up survey
• Due to CEPD Administrator April
• Due to OCTE May
• 4301 Year End Report
• Due to CEPD Administrator
• Due to OCTE

14
4483A

• Due mid October
• Beginning counts based on cut-off dates
• All CTE course sections reported for the year
• Actual enrollments for Summer (beg/end), 1st
  semester, block and full year course sections
• Estimated enrollments for 2nd semester and blocks
  starting after September
• Initial Funding report - X0107

15
4033 Expenditures

• Due early November
• Report to OCTE about what monies were used for
  CTE Programs.
• Schools accountable for money spent.
• Can benefit the future of the program.
• Reported only for those regular, approved career
  and technical education instructional programs
  for which enrollments are reported on the 4483A
  and D.
• The non-federal costs of local CTE administration
  may also be included in this report.

16
4483D

• Due mid March
• Duplicated count
• All CTE course sections reported
• Ending counts for 1st semester/full year/block
  sections based on cut-off dates
• Beginning /ending counts for summer, 2nd
  semester and blocks starting after September
• Final funding report - X0107

17
Follow Up Survey

• Survey conducted February - April
• Previous year Program completers who have left
  school (Wage Earning Programs Only).
• Information regarding continuing education or
  wage earning employment
• Relatedness of continuing education or employment
  to CTE Programs
• Reason For Non-Contact

18
4301

• Due mid August
• Unduplicated count Automatic in CTEIS Web
• once for wage earning
• once for FCS and Coop/Capstone
• Completion status
• Enrollee
• Completer
• Left Program / drop
• Semester grades
• Exit status
• Determines students in Spring follow-up

19
Introduction to CTEIS 2.0 Web

• www.cteis.com