EBug project

1
EBug project

• Allowable costs!!!!!!
• Ian Fisher
• Enter-net Scientific Co-ordinator

2
The concept of co-financing

• The total cost of the Project 100
• The maximum the Commission will provide
  60
• The balance to come from other sources 40

3
Co-financing other sources

• Can be in the form of grants from other agencies
• Government
• Third party/commerce
• Often (although not always)
• Contribution by national officials
• I.e. the cost of peoples time
• Who are not directly employed by the subvention

4
What costs are allowable? I

• Travel and Subsistence
• Can be booked personally and reclaimed
• Or by your institute and invoiced to HPA
• Consumables
• Including a PC/Laptop Software
• Depreciated over 3 years
• I.e. 1/3 of total cost each year

5
What costs are allowable? II

• Which costs are not allowable?
• Other costs
• Printing costs
• Need to be investigated locally (to assess best
  value)
• Production of packs (2 participants covered)
• These are part of your 40 contribution

6
What costs are allowable? III

• Advertising
• Recruitment costs
• Dissemination mtg
• These are allowable

7
What costs are allowable? IV

• National and non-national officials
• What are these?
• A national official is someone who is already
  employed by the government and is working on the
  project.
• These are not allowable as direct costs
• But are included in your contribution!
• A non-national official is someone who is not
  already employed by the government and is being
  employed as part of the contract
• These are allowable as direct costs

8
What costs are allowable? V

• Costs that can be claimed
• Pack and website translator
• However they cannot go over the number of days in
  the budget!!!!

9
What costs are allowable? VI

• Staff costs
• Administrator 72 days
• Reviewers 10 days
• Pack and web content
• National contribution
• Lead person 32 days
• Pilot countries 24 days
• Must be identifiable timesheet/letter

10
What costs are allowable? VII

• This is just a summary
• But covers most of the questions that need to be
  addressed
• Others can be looked at on an individual basis

11
Some general advice

• Meet the deliverables
• Ensure high profile of the Commission
• Keep records of everything!!!
• Audit
• Bonne chance avec EBug

12
One final bit of advice

• Get a logo!!!!!!