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E-Tender to enforce E-Government in Germany, the
best practice with special regard to the EU
directives
E-Tender With the Ausschreibungsanzeiger (tender
gazette) Saxony-Anhalt A common service by
DVZ-VERLAGS-Ltd and DVZ-SYSTEMHAUS Ltd Budapest,
02.11.2006
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Our ambition

• è to be the service partner for allocaters and
  tenderers in Saxony-Anhalt to manage the
  organisational and technical requirements on the
  way to E-tender

è stepwise implementation of an electronical
tender and placing by providing a modular
Softwareoffer
è simlultaneous electronical support of the usual
process (hardcoppy / papersheets) to assist the
floating process of the changeover to an
electronical tender procedure on all
participating sides (tender and placing)
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Tender procedure - steps
è Support of the administration procedures and
structure( organisation, technology,
qualification, IT-application) for a hardcoppy
free handling of E-tender
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Offer of the Ausschreibungsanzeiger Saxony-Anhalt
è website www.ausschreibungs-abc.de publishing
of all information (tender announcments and
-documents) transport of the documents from
the tender to the tenderer
è appropriation of browserbased solutions for an
electronical delivery of the announcement and
documents Electronical tender service
abc-upload under www.ausschreibungsdienst.de
è appropriation of special E-tender-Software
tendersoftware abc-connect tenderersoftware
to supply the offer abc-cockpit offerserver
abc-governikus for a secure and a law compliant
handling via internet
è services print- and transmission service
for the documents scan- and digitalisationservi
ce trainings, support
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E-tender procedure by ausschreibungs-abc (tender
abc)
Platform
Tender
Tenderer
Document production
Document announcement
Documents editing

Tender-manage- ment
Calculation
Offer analysis
Offer submission
Offer submission
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E-tender procedure by ausschreibungs-abc (tender
abc)
Platform
Tender
ausschreibungs-abc
Tenderer
Document production
Document announcement
Documents editing

Tender-manage- ment
Calculation
abc-governikus
Offer analysis
Offer submission
Offer submission
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Tendersoftware abc-connect
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Tenderersoftware abc-cockpit
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Tendersoftware abc-connect
è E-Tender-Software for all Tender for a law
compliant handling of the allocation / placing
procedure è created by DVZ-SYSTEMHAUS GmbH on
behalf of the ausschreibungs-abc- publishers in
cooperation with the administration intelligence
(AI) AG è software for single
requirements/workplace è creating the tender
projects è compiling the tender documents è to
generate the keys è automated delivery of the
announcement and the tender documents to the
Ausschreibungsanzeiger (tender gazette) è
electronic opening and decoding of the offers
è support of the prevous procedures als
forms and documents are printable
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Innovations abc-connect (latest version 1.6)
è Updating/Upgrading of the forms updating
of the forms and tender manuals of the federal
government (01.02.2006) including the new
EU-forms set of forms in the field of
building industry e.g. road construction or
bridge works
è integrating a change management providing
of von Nachschreiben during the runnig tender
procedure (abc-connect) news
additional documents changes of dates
automatic informing of the tenderer (abc-cockpit)
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News and innovation abc-connect (latest version
1.6)
è combination of print and digital submission
(compromise) digital submission of
offers/quotations without an indification card
digital forwarding of the offer to the tender
organisation calculating of a conclusive
price creating a document with the conclusive
price print, signature and posting/forwarding
of the documents
è directory of services - manager
(optional) creating, editing and valuation of
the directory of services
è connecting to the federal platform digital
forwarding of announcements to http//www.bund.de
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Tendersoftware vergabe_at_work
è supports the entire internal process of the
tender preparation, check up and valuation of
the offers è allround client-server-solutions è
form based process guidance system è rule
based workflow system è comprehensive deadline
management è detailed valuation
functionality è complete integration to a
back-end-system (e.g. SAP) è applicable to big
tender institutions with adequate tender volume
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Tenderersoftware abc-cockpit
è E-tender-Software for the tenderer è
administration and edition of the downloaded
VU è electronic creation / edition of the
offers è signature and coding è law
compliant electronic offer delivery to
delivers a printed offer is also possible
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Offerserver abc-governikus
è offer- and communication -server è based on
the Governikus-technologie der Bremen Online
Services GmbH è law compliant transport /
forwarding of the offers, additions and
information è secure communication between the
tender organisation and ther tenderers by
including the electronic signature è basis
OSCI-Newsstandard, in particularyly created for
the use in the field of E-Government
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abc-Module as a overview
Tender
Tenderer
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requirement
è creation of the organisational and if
necessary structural preconditions on both sides
(tenders and tenderers) Analyse der
verwaltungsinternen Prozesskette zur Abwicklung
des elektronischen (medienbruchfreien)
Vergabeprozesses remodelling of the work and
communication processes qualification of the
staff members
Realisation by the Ausschreibungsanzeiger
Saxony-Anhalt

• è comprehensive services regarding the
  communities and cities of Saxony-Anhalt,
  chambers of industry and commerce, and the
  Auftragsberatungsstelle Sachsen-Anhalt
• è support for remodelling the processes by
  providing
• è softwaresolutions for the sub-processes
• electronic publishing
• collecting of documents for a placing of
  contracts by tender
• providing forms
• integration of the electronic signature

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Step by Step Concept current-situation 2006
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Quotation submission via internet
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Publishing of tender documents resp. Prind and
transmission service
Utilisation of the electronic tender service
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E-Tender process
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E-Mail (transmission of the comprehensive
announcement)
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Fax
Process in the tender organisations
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Services

• print and posting service of the tender documents
• è digitalisation service (plans)
• è trainings for the tender organisations and all
  other included partners in cooperation with
  cities and communities of Saxony-Anhalt, chambers
  of industry and commerce, chambers for engineers
  Saxony-Anhalt as well as the official institution
  of tender consulting Saxony-Anhalt
• è support offers
• telephone hotline for tenders and tenderers
• support of the software installation
• consulting for utilisation of the electronic
  signature
• organisation of registration of the official
  signature (D-Trust)

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Print and Transmission service - Operations
Tender organisation è forwarding of the
announcement and the relevant tender documents /
databased to the DVZ-Publishing Ltd for
publishing with the help of tender software
abc-connect or the elektronic
Ausschreibungsdienst abc-upload
(www.ausschreibungsdienst.de)
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Print and Transmission Service - Operations
DVZ-Publishing Ltd è publishing of the
announcement by the Ausschreibungsanzeiger
Saxony-Anhalt in the ausschreibungs-abc
è if requested forwarding of the announcement
to the German Ausschreibungsblatt (tender
gazette), to the federal online platform as well
as to the EU è provitind the tender documents
in the ausschreibungs-abc for downloading and
for to order a print version è print and
transmission of the requested tender documents to
the tenderer è creating of the list of
applicants and forwarding to the tender
organisation in time / submission date
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Benefit for the tender organisation

• è stepwise implementation of E-tender
• è support for al previous processes
• è no expensive investments or installations
• è immediate utilisation of the abc-Systems
  possible
• user manual, individual instruction, telephone
  hotline,
• è documented processes / procedures
• è better communication with applicants and
  tenderers by abc-info
• è providing the tender documents for download
• è abolition of costs for copying and transmission
  of tender documents
• è abolition of pay control

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Embedding in the federal departure web site
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Business model of the Ausschreibungsanzeiger
Saxony-Anhalt
Financing via è subscriber fee (tenderer) è
advertisments in the tender gazette (online,
print) è digitalisation service è trainings /
qualification è fees for publishing by private
tenders
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Costs for the tender organisations
Free of charge
è publishing of the announcement in the
Ausschreibungsanzeiger Saxony-Anhalt (tender
gazette) and in the ausschreibungs (tender)
-abc è publishing and providing of the tender
documents in the ausschreibungs-abc è
utilisation of the tender services
abc-upload è utilisation of the print and
transmission services in case of official
tenders è utilisation of the
abc-governikus
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è abc-connect in case of online-transmission of
the tender documents è abc-connect without
online-transmission 600,00 EUR plus
taxes.
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Costs for tenderers
One of the cheapest offers in Germany
è online subscriber 150,00 EUR per year è
journal subscriber 162,00 EUR per
year Access to the directory of services
without extra charge Possibility for
downloading of the complete set of tender
documents with 50 discount compared to the print
version è abc-cockpit 60,00 EUR Plus
taxes.
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Tender Web Site Saxony-Anhalt

announcement
Lrural district
Regional Web Site
communities
tenderer management
tender management
Official tender
Service for basic technologies (e.g.
E-signature)
interfaces- management (e.g. www.bund.de)
Tender consulting , market research,
training/qualoification tender
pre- qualification
Tender handbook
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www.sachsen-anhalt.de
OnlineServices
Tender Website Planed for 2007/2008
News/ Infos
Tender law
E-Tender
Pre qualification rules
Procurement profile
Electronic Procurement
VOB VOL VOF Tender book Saxony-Anhalt
Announcements
Tender documents
Offering
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Nothing is as powerful as an idea
at the right time
Victor Hugo
Thank you for attention!
Uwe Witczak Managing Director DVZ Publishing
Ltd DVZ Marketing Service Ltd Germany
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