St. Timothys Lutheran Church

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St. Timothys Lutheran Church

• Congregational Meeting
• July 27, 2008

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Agenda

• Welcome and Call to Order Susan Bayerd
• Opening Prayer Pastor Dan Selbo
• Purpose of Todays Meeting Susan Bayerd
• Sanctuary Enhancement Presentation George Harms
  and Jeff Wagner
• Church Council Recommendation of Funding Priority
  Dave Roberts and Pastor Jim
• Funding Presentation Connie Berg
• Review of Our Vision Why we are doing what we
  are doing - Pastor Dan
• Motion and Vote to Approve the Sanctuary
  Enhancement Proposal Susan

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Agenda (continued)

• Motion and Vote to Approve Church Council Funding
  Priority Recommendation - Susan
• Motion and Vote to Approve Church Council
  Short-Term Funding Recommendation Susan
• Next Steps Timeline Dave
• Recognition of Teams Susan
• Adjournment Susan
• Closing Prayer - Pastor Judy

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Congregational Meeting Purpose

• Why We are Here
• To act on a final Sanctuary Enhancement Proposal
  from the Sanctuary Enhancement Team
• To approve a recommended priority for funding
  each of the Phase One Components of the Capital
  Campaign
• To approve short-term funding (if needed) to
  complete the Sanctuary Enhancement and the
  initial Mission Component (Selian Lutheran
  Hospital in Tanzania)

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Sanctuary Enhancement Presentation

• Review of Past Congregational Decisions
• Major Components of the Sanctuary Enhancement
• Sanctuary Enhancement Objectives
• Questions Answers

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2020 Vision Statement

• A connected family of believers,
• worshipping God,
• growing in faith,
• committed to serving,
• with a mission of bringing new
• believers to Jesus Christ.
• Adopted by congregation in June 2007

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Jesus Christ
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Capital Campaign Phase One Proposal

• Why These Components?
• Sanctuary Enhancement
• Debt Reduction
• Mission
• Endowment Fund
• They are the most immediate needs
• They have the greatest long-term benefits
• They are foundational steps for our 2020 Vision
• Three year capital campaign and Phase One Plan
  adopted in September 2007

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3D View 2
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Sanctuary Enhancement Design
Religious Environment

• Retain cross as central focus
• Retain prominent position and view of altar
• Relocate pulpit to a more central location
• Create a more open connection with the
  congregation
• Retain communion rail

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Religious Environment
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Sanctuary Enhancement Design
Music and Audio Visual

• Create space for traditional and contemporary
  music teams
• New Allen organ
• Increase storage space for musicians and choirs
• Enhance spoken word
• New sound system with digital speakers, digital
  amplification and control, and new console
• New wireless microphones
• Add video projection

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Music
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Audio / Visual
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3D View 5
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Sanctuary Enhancement Design
Addition - Sacristy Area

• Demolish existing sacristy to increase altar
  platform
• Replace sacristy
• Add disabled access to sacristy and altar area

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Addition
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Sanctuary Enhancement Design
Lighting and HVAC

• Add chandeliers for reading in pew area
• Replace perimeter lighting for better ceiling
  light
• Spot light altar area to highlight liturgy
• New lighting control system and panels
• Add air conditioning units
• Increase capacity of mechanical units and
  eliminate code violation
• Need additional electrical power for campus from
  PGE

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Lighting
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Heating / Cooling
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Sanctuary Enhancement - Background
SET Design Objectives

• Keep Word, Sacrament, Cross central to worship
• Provide for growth capacity for all services
  while providing disabled access
• Provide increased performance and storage space
  for musicians and choirs, reducing set up time
  between services
• Make worship space more flexible for special
  events
• Audio Visual system and acoustic properties will
  enhance spoken word and music
• Lighting and other sanctuary upgrades will
  enhance our ability to worship and be
  aesthetically pleasing

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3D View 3
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Sanctuary Enhancement - Background
Project Team

• Architect John Miller, John Miller Architects
  and Consultant Engineers
• Audio Visual Designer Tom Corbett, Charles
  Salter Associates, Inc.
• General Contractor TBI Construction, San Jose
• Soils Engineer Charles Hartsog
• Asbestos Testing KELLCO-MACS
• Sanctuary Enhancement Team Bob Bones, George
  Harms, Kathy Jensen, Rick Mark, Dan Selbo, Jim
  Skoog, and Jeff Wagner
• Organ Committee Jim Skoog, Marilyn Marr, Marsha
  Wells, and Kathy Jensen
• Congregational Participation Melissa Bender,
  James Moore, Jerry Altomare, Grant Paedon, Russ
  Dietz, Steve Roberson, Marilyn Marr, Roxann
  Gallagher, Geoff Schuller, Tim Rossi, and Gil
  Woodman

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Project Phases and Timeline in Months
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Questions Answers - SET
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Church Council Recommendation of Funding Priority

• Phase One Components Review
• Sanctuary Enhancement (70)
• Debt Reduction (15)
• Mission (10)
• Endowment Fund (5)
• Church Council Funding Priority Recommendation
• Selian Lutheran Hospital in Tanzania Plaster
  House
• Questions Answers Funding Priority

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Selian Hospital Mission Project
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Questions Answers Funding Priority
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Funding Presentation

• Capital Campaign Commitments
• Current Status of Capital Campaign Offerings
• Anticipated Cash Flow
• Possible Use of Reserve Accounts
• Church Council Short-Term Funding Recommendation

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Funding Presentation(thousands)

• 3-Year Capital Campaign Commitments
• Total Pledges 1,657
• Allocation of Commitments
• Sanctuary Enhancement 70 1,118
• Debt Reduction 15 240
• Mission 10 160
• Endowment 5 80
• The James Company 59
• Current Status of Capital Campaign Offerings
• Total Offerings Through June 495
• Unpledged Offering Through June 78
• Additional gifts for music and audio

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Funding Presentation(thousands)

• Anticipated Cash Flow
• Inflows Outflows Net
• Upfront gifts 235 ( 34) 201
• 2008 520 (950) (229)
• 2009 453 (256) ( 32)
• 2010 448 (416) (0)
• Possible Use of Reserve Accounts 404
• Short-Term Funding 450

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Church Council Short-Term Funding Recommendation

• Short-Term Bridge Loan
• Thrivent Financial for Lutherans
• 450,000 Secured Loan
• Not to Exceed One Year
• Interest Rate 5.75 - 6.25
• Borrow as Needed
• Loan Prepaid as Offerings Received
• Interest Payments from Capital Campaign Funds

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Questions Answers - Funding
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2020 Vision Statement

• A connected family of believers,
• worshipping God,
• growing in faith,
• committed to serving,
• with a mission of bringing new
• believers to Jesus Christ.

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Church Council Resolutions

• RESOLVED That this congregation, approve the
  Sanctuary Enhancement Proposal, as presented by
  the Sanctuary Enhancement Team and as designed by
  John Miller.
• Motion to Approve the Sanctuary Enhancement
  Proposal
• Motion Second
• Any Further Questions?
• Vote (Written Ballot)

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Church Council Resolutions

• RESOLVED That this congregation, authorize the
  Church Council to disburse funds from the Capital
  Campaign to complete the Sanctuary Enhancement as
  approved, and to provide 40,000 to Selian
  Lutheran Hospital in Arusha, Tanzania to
  construct a recovery facility for children at the
  hospital. Following the funding of these two
  components, the remaining Capital Campaign
  components of Debt Reduction, Mission, and
  Endowment Fund will be funded, as funding becomes
  available, in the proportions agreed upon at the
  September 30, 2007 Congregational Meeting.
• Motion to Approve Church Council Funding Priority
  Recommendation
• Motion Second
• Any Further Questions?
• Vote (Show of Hands)

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Church Council Resolutions

• RESOLVED That this congregation authorize the
  Church Council to enter into a short-term bridge
  loan, if needed, to complete the Sanctuary
  Enhancement and to provide funding for the Selian
  Lutheran Hospital Mission component, for an
  amount not to exceed 450,000 for duration not to
  exceed twelve months. All principal and interest
  payments on such a loan would be paid from
  Capital Campaign funds.
• Motion to Approve Church Council Short-Term
  Funding Recommendation
• Motion Second
• Any Further Questions?
• Vote (Show of Hands)

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Closing

• Next Steps
• Recognition of Teams
• Adjournment
• Closing Prayer