Coaching PBIS Teams: Getting Started

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Coaching PBIS Teams Getting Started

• Practical Strategies and Big Picture Concepts
• To grow your coaching skills

PBIS Illinois Summer Conference 2008
Kathy Pluymert, PhD, NCSP RTI/PBIS
Coordinator CCSD 15 Palatine IL
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Session Description

• Learn the guiding principles of effective
  coaches, and how to apply them to your coaching
  practices.  Focus of this session will include
  how to build local capacity, maximize current
  competence, concentrate on valued outcomes,
  emphasize accountability, build credibility and
  pre-correct for success

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Ready, Set.. Coach!

• Practical Strategies for
• Beginning Coaches
• ( What exactly have I signed up for?)

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Introduction to Coaching Role

• PBIS Coaching Structure
• Coaching Expectations
• What do I need to DO?
• What do I need to KNOW?
• What are some resources that I can refer to?

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Introduction

• Coaches serve a key role in implementing and
  maintaining PBIS in every school building through
  6 primary functions
• Team Facilitator
• Data Collection and Interpretation
• Administrator
• Cheerleader ( LEADER is part of this)
• GO TO Person for PBIS
• Building Spokesperson for PBIS

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ALWAYS REMEMBER

• As a coach it is your responsibility to see to it
  that key tasks are completed and roles are
  filled not necessarily to DO all of these
  yourself!

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Where do coaches fit into PBIS?

• PBIS implementation literature and much of the
  RTI literature show that coaching is a necessary
  component to successful implementation of these
  two systems.
• Coaches serve a key function as the building go
  to person for PBIS and a leader in implementing
  and sustaining PBIS
• Coaching functions are built into every role in
  PBIS structure

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External Coach
PBIS Coordinator
PBIS Illinois Coaching Structure
Internal Coach
Internal Coach
Internal Coach
Internal Coach
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Coaching FunctionsTeam Facilitator

• Member of Building PBIS team to keep the team
  moving
• And on track for all team responsibilities
  (e.g. teaching PBIS to faculty and students,
  kickoff, celebrations, choosing and using Cool
  Tools)
• Toward big picture goals ( taking next step of
  PBIS implementation)
• During each team meetings agenda
• As a team working together ( group dynamics)

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Coaching FunctionsData Collection and
Interpretation

• Member of the PBIS team to facilitate
• Collect and input SWIS data
• Print out and look over SWIS Big Five before
  each team meeting (with fresh data)
• Present SWIS data to faculty meetings monthly
• Collect and submit periodic team functioning and
  PBIS implementation data for building ( e.g. Team
  Checklist, EBS, School Profile, and Phases of
  implementation)

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Coaching FunctionsAdministrator

• PBIS Coaches have several administrative tasks
  related to reporting to building, district and
  state PBIS groups
• The administrative tasks serve two functions
• Accountability
• Program evaluation
• Implementation Integrity
• Program Development
• Demonstrate team and program growth and
  opportunities for improvement

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Coaching FunctionsCheerleader (LEADER)

• Coaches CELBRATE successes !!!
• This role
• Models the positive practices of PBIS through
  encouraging continued implementation and progress
  toward goal of full implementation by the team (
  and ultimately the building)
• Shows every success and step counts - which
  propels the positive cycle forward
• Serves to cast vision for continued growth

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Coaching Functions Go To Person for PBIS

• Each building needs an individual who is a go
  to person for all thing PBIS
• Individual that teachers and parents can count on
  for information or to ask questions about PBIS in
  the building
• NOTE ( you dont need to know the answer, just
  how to find the answer!!!)

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Coaching FunctionsBuilding Spokesperson for PBIS

• Each building needs an individual who serves the
  following communications functions
• Liaison to district team
• Communicates for building with external coach
  and/or or PBIS Coordinator
• Presents PBIS matters to faculty or parent groups
  ( updates,

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Resources for Coaching

• These resources will become some of your favorite
  places to visit for ideas

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PBIS Resources

• PBIS Website
• www.pbis.org
• PBIS Illinois Website
• www.pbisillinois.org
• Coaches training series DONT MISS!
• Series of coaching training for internal and
  external coaches with Nuts and Bolts largely
  focused on data collection, communication and
  planning skills (schedule on PBIS Illinois
  website)

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More Coaching Ideas

• Develop a building Calendar
• Develop a team binder for each team level as a
  resource and to keep things organized ( e.g.
  forms, minutes )
• Develop a library of resources for teachers to
  use

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Big Ideas for Coaching

• Perspectives for Coaches
• A TASTE OF-
• Next steps for developing Coaching skills and
  facilitating PBIS implementation

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There are lots of supports and resources to
improve your Coaching skills

• Look for support in current trends in federal and
  state initiative ( e.g. RTI)
• Look for reading and support in related fields
  and other fields

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PBIS in Illinois Fits into Every Districts RTI
Plan

• Every district in Illinois is required to submit
  a plan for RTI implementation in January 2009 and
  implement RTI in 2010.
• PBIS fits into RTI in conceptual framework and in
  research based practices

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The goals of RTI and PBIS are

• To blend general education, special education and
  other support personnels expertise, services and
  resources into one system that more effectively
  meets students needs.
• Focus on prevention
• Target students who are at risk
• Use collaborative problem solving to meet the
  needs of ALL children

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RtI Core Principles

• We can effectively teach all children
• Intervene early
• Use a multi-tier model of service delivery
• Use a problem-solving methodology
• NASDSE SLIDE

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RtI Core Principles (2)

• Use research-based, scientifically validated
  interventions/instruction
• Monitor student progress to inform instruction
• Use data to make decisions
• Use assessments for three different purposes
  (1) screening (2) diagnostics and (3) progress
  monitoring
• NASDSE SLIDE

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Key RtI Features

• Prevention-based model
• Primarybefore any problems exist
• Secondaryat the first sign of problems
• Tertiaryto reduce effects of problems
• Includes three elements
• Effective instruction
• Data recording
• Systematic review of data to inform instruction
  CHIDSEY-BROWN SLIDE

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Building Coaching Skills

• Work on developing skill sets in the areas of
• Consulting
• Leadership
• Systems and Organizational Development

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Example Ideas for Leading Change

• Some of the best reading on leading change ( i.e.
  most practical and inspiring ) is found in the
  business section of your local book store
• Key authors/publishers include
• Patrick Lencioni ( Death by Meeting, The Five
  Dysfunctions of Teams)
• John Kotter ( Leading Change, The Heart of
  Change)
• Harvard Business Review

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EXAMPLE Eight Steps for Successful Large Scale
Change From The Heart of Change by John Kotter

• Increase urgency
• Build the guiding team
• Get the vision right
• Communicate for buy-in
• Empower action
• Create short-term wins
• Dont let up
• Make change stick

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Building the guiding team

• What Works
• Showing enthusiasm and commitment to help draw
  the right people into the group
• Modeling trust and teamwork needed in the group
• Structuring meeting formats for the guiding team
  so as to minimize frustration and increase trust
• PBIS APPLICATION Choose team members well,
  facilitate meetings to follow model formats

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Dont Let Up

• What Works
• Aggressively ridding yourself of work that wears
  you downtasks that were relevant in the past,
  but not now
• Using new situations opportunitistically to
  launch the next wave of change
• Show them, show them, show them
• PBIS APPLICATION Use PBIS implementation guide
  to plan change, ride the RTI wave, and model
  each step until full implementation is reached

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Make Change Stick

• What Works
• Using new employee orientation to compellingly
  show recruits what the organization really cares
  about.
• Telling vivid stories over and over about the new
  organization, what it does and why it succeeds
• PBIS APPLICATION Provide training in PBIS to
  new faculty and staff, CELEBRATE Successes at
  each team, faculty and parent meeting.

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An RTI literature ExampleSystem Analysis

• Characteristics of Schools that implement Problem
  Solving
• Ongoing staff development
• Active collaboration
• A common vision
• A proven mentoring system
• Effective assessment of student problems
• Documented instructional modifications
• Well organized progress monitoring syste
• PBIS APPLICATION These are the same values and
  characteristics that support PBIS

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