2004 05

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2004 05
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Higher Colleges of Technology
Abu Dhabi Mens College
Part 1 - ADMC Exam Policy Exam Codes
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Policy
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Exam Codes
Part 2 - Examination Administrators
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Exam Advisor
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Head Invigilators
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Invigilators
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Assessors
Part 3 - Essential Procedures
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Invigilator / Student Ratios
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Student ID Procedure
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Dealing with Late Arrivals
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Dealing with Power / Equipment Failures
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Handling cheating
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Computer Exams
Part 4 - Examination Forms
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Examination Forms
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Higher Colleges of Technology
Abu Dhabi Mens College
In relation to all assessments, conduct should be
positive, supportive
Þ
and professional. Appropriate care must be taken
to ensure
confi-
dentiality is maintained for all assessment
materials. Students
rights must be protected, their morale maintained
and information
given must be timely and accurate.
Final Comprehensive
All college exams which are
are centrally
Þ
scheduled by the Campus Co-ordinator. The
procedures for College
exams mirror those set by the HCT Central
Academic Services.
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Higher Colleges of Technology
Abu Dhabi Mens College
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Assessors
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Higher Colleges of Technology
Abu Dhabi Mens College
Faculties are involved in exams as
Exam Advisors, Head Invigilators, Invigilators or
Assessors
Exam Advisors
48 Hours before Exam
Exam Advisors are nominated by Program
Supervisors and are responsible for delivering
the exam paper to the Campus Co-ordinator at
least 48 hours before the exam.
USE

• ADMC Standard Exam Paper Cover Sheet for each
  exam.
• Envelope Cover for front of envelope
• Enclose a Development Checklist (signed by
  Supervisor)
• Be available on Campus during the Exam duration
• Provide a Sign-in-sheet (on Standard Form,
  printed from CIS)
• Meet with the Head Invigilator at the Campus
  Coordinators office one hour before the exam.
• Liaise with the ADM-IT Team to provide equipment.

NB- If you are the Advisor for a FCA-NS (Final
Comprehensive Assessment - Not Supervised by
ALSU), it is your responsibility to deliver the
Exam papers to the Campus Coordinator. If you
are the Advisor for a Practical Exam (including
Project), where there are no Exam papers, you
must deliver a Practical Assessment Development
Checklist to the Campus Coordinator.
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Higher Colleges of Technology
Assessors Practical Assessments
Abu Dhabi Mens College
See HCT Assessment Handbook 2004-05 p 36 and 86

• An Assessor should be a content expert, someone
  who has at least taught the course being
  assessed.
• A teacher should not act as an Assessor of the
  students in the course section that he or she is
  teaching. However, in particular circumstances
  this may not be possible. In such circumstances
  staff from an allied program area in the same
  college and / or staff from the program area from
  another college should be used.
• For all practical assessments, a Head Invigilator
  who is neutral to the program area of the
  assessed course must be present to act as an
  impartial observer, ensuring that HCT assessment
  policies and procedures are followed and that
  each student is treated fairly.
• Exam Advisors for Practical Assessments must
  ensure that the Campus Co-ordinator has details
  of all practical assessment administrative
  requirements by providing a Practical Assessment
  Development Checklist before the assessment.

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Higher Colleges of Technology
Abu Dhabi Mens College
During the Exam
Head Invigilators must remain in the exam room
throughout the exam duration and are responsible
and accountable for (1) the overall
administration of the exam (2) maintaining the
correct student / invigilator ratio and (3) all
the exam papers. Head Invigilators and
Invigilators must give their whole attention to
the exam and conduct themselves in a
business-like manner with no talking, eating or
drinking. No other work such as marking is to be
taken into the exam room.

• The Head Invigilator must announce the time
  remaining at half hour intervals and write this
  on the flipchart / board.
• All invigilators must be vigilant that no
  cheating is taking place. Student queries must
  be answered promptly.
• All Students must stay for the first 30 minutes.
  No student is allowed back into the room if he
  leaves. No student is allowed to leave in the
  last 5 minutes.

After the Exam

• The Head Invigilator must ensure all papers are
  collected from students and nothing leaves the
  exam room with students or is left in the exam
  room. The scripts must be returned in the order
  on the sign in sheet, or in candidates number
  order, or seat number order (if candidate numbers
  are not used).
• The Head Invigilator is accountable for all the
  papers signed for and received and is responsible
  for returning all exam papers and materials on
  the Campus Co-ordinator. He must not hand the
  papers to any other person.

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Essential Procedures

• Invigilator / Student Ratios
• Dealing with Late Arrivals
• Dealing with Power / Equipment Failure
• Handling a Cheating Incident in the Exam Room
• Computer Exams

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Higher Colleges of Technology
Abu Dhabi Mens College
Before the Exam
Head Invigilator
(One Hour Before the Exam)

• One Hour before the exam, the Head Invigilator
  meets the Exam Advisor in the Campus
  Coordinators office to review the exam paper and
  to discuss how the exam will be managed, any
  special arrangements and to collect and sign for
  the exam paper. An Exam Administration Form is
  completed at the same time.
• For large and complicated exams, Head Invigilator
  should consider a planning meeting with
  Invigilators well in advance.

Head Invigilator, Invigilators Assessors
(Half and Hour Before Exam)

• The Invigilator meets the Head Invigilator in the
  Exam Room to prepare the room and discuss the
  running of the Exam.

Head Invigilator, Invigilator (s) Assessors go
to the Exam site-
(Fifteen Minutes Before the Exam)

• Welcome Students.
• Take a head count of Students - if missing
  students, see if anyone can account for them.
• Tell the students how much time they have before
  the exam and that once in the exam room they will
  not be allowed to leave.
• Arrange for students to sign on the
  Sign-in-Sheets as they enter the room (The
  Sign-in-Sheet is prepared by the Exam Advisor).
• Allow students into the exam room only with after
  their HCT ID card is checked . Students without
  a valid HCT ID card are not allowed to enter the
  exam room. Inform such students to go to
  Academic Services to obtain a replacement card.
  During the exam period, a fee is charged for
  issuing replacement cards immediately.
• No mobile phones, pagers or personal calculators
  (except permitted by the Exam advisor are allowed
  into the exam room.

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Higher Colleges of Technology
Abu Dhabi Mens College
The Head Invigilator is responsible for
maintaining the correct ratio in the exam room
throughout the duration.
There must be at
TWO PROCTORS
In the room (including the Head Invigilator) for
up to 20 students.
For
1 - 20
Students there must be at least
two
invigilators
For
21 - 35
Students there must be at least
three
invigilators
four
invigilators
For
36 - 50
Students there must be at least
For
51 - 70
Students there must be at least
five
invigilators
For
71 - 85
Students there must be at least
six
invigilators
86 - 100
Students there must be at least
seven
invigilators
For
And there must be
One further Proctor for every 1 - 15 students
above that number.
NB- In a large hall, a ratio of 1 to 25 is
acceptable.
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Higher Colleges of Technology
Abu Dhabi Mens College
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Abu Dhabi Mens College
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Abu Dhabi Mens College
Major Failure
Note that a decision to dismiss students and
reschedule an examination can only only be
made by the Campus Co-ordinator.
Collect all the exam papers.
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Keep the students in the room and maintain order
while awaiting a decision.
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Ensure that the students do not talk.
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After receiving an announcement for the
cancellation of the exam and rescheduling,
maintain
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security procedures for exam papers when checking
out students before they leave the room.
Document all action in writing on the
and hand it to the
Assessment Irregularity Report
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Campus Co-ordinator
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Higher Colleges of Technology
Abu Dhabi Mens College
The HCT Definition
Cheating is an attempt to gain grades
dishonestly. Cheating includes dishonest or
attempted dishonest conduct on assignments, tests
or other forms of assessment, or actions which
indicate an attempt to cheat.
Examples-

• Speaking to another students

• Signaling another students

• Passing information in any way to all another
  Students

• Using any disallowed information or equipment

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Higher Colleges of Technology
Abu Dhabi Mens College

• Any suspicion or accusation of cheating must be
  confirmed by at least two Invigilators in the
  room.
• The Head Invigilator reporting an incident of
  cheating must sign and submit to the Campus
  Co-ordinator an HCT Assessment Irregularity
  Report. The form must be signed by the Head
  Invigilator and at least one other invigilator
  who confirms the cheating.
• The procedure of dealing with the incident is
  different depending on whether the student caught
  cheating commits a breach of order. A breach of
  order includes arguing and other forms of
  disturbance as determined by the Head Invigilator

If a student is caught cheating but he does not
disturb others when the cheating is detected.

• Allow him to finish the exam. Assign an
  Invigilator to watch him for the remaining
  duration of the exam.

If a student is caught cheating and commits a
breach of order.

• The Head Invigilator must (without touching the
  student) ask him to hand over the exam papers and
  leave the room immediately. If the student does
  not comply, stop the assessment temporarily, ask
  someone to find a security person to remove the
  student, and resume the exam.

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Higher Colleges of Technology
Computer Exams
Abu Dhabi Mens College

• The standard facilities provided for all exams
  using computers will be a computer lab room with
  network access disabled. Exam Advisors must
  inform the E-Learning Centre Supervisor of any
  exam that requires the use of student owned
  laptop computers or access to the college
  network.
• Student-owned laptops are not allowed to be used
  for assessments scheduled through the Campus
  Co-ordinator unless approved by the Exam Advisor
  and the supervisor of the e-Learning Centre.
• Where the network allows access to files from any
  location, students should be informed clearly, in
  writing, that use of any materials stored in the
  network drive will be considered cheating.
• If laptop computers are used in an exam where
  network access is not allowed, the wireless
  connection must be disabled.
• Where the exam allows access to the network, the
  room and equipment set up must be approved by the
  Exam Advisor.
• Invigilators for computer assessments must
  actively monitor the actions of students.
• Where a student is caught accessing the network
  and / or local drive, after being informed of
  their non-availability, the procedure should be
  followed on reporting a cheating incident.
• (See HCT Assessment Handbook 2004-05 p100)

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Higher Colleges of Technology
Abu Dhabi Mens College

• College Exams Development Checklist
• Practical Assessment Development checklist
• Exam Paper Cover
• Paper Delivery Envelope Cover
• Sign-in-Sheet (print from CIS)

• Examination Administration Form

The Exam Advisor and Head Invig. complete this at
the Campus Co-ordinators office one hour before
and also after the exam. This is a record of (1)
the meeting (2) the exams papers collected and
returned (3) exam record including start finish
time, number of students attending and any other
problems experienced.

• Head Invigilators Form and Checklist

This is optional and serves as a reminder of the
important exam procedures.

• The HCT Assessment Irregularity Report

This is used to report any irregularities in
connection with the exam. If reporting a
cheating incident, it must be signed by the Head
Invigilator and at least one other Invigilator.