P1259062214RZaBP - PowerPoint PPT Presentation

1 / 21

About This Presentation

Title:

P1259062214RZaBP

Description:

Mina Stareva and Mathilde Chadorge. www.europroject.bg ... MOST IMPORTANT STEPS IN THE PROJECT CYCLE. Conception of the Project. Project Setting-Up ... – PowerPoint PPT presentation

Number of Views:28

Avg rating:3.0/5.0

Slides: 22

Provided by: fabnetAg

Category:

more less

Transcript and Presenter's Notes

Title: P1259062214RZaBP

1
Negotiations before the start of the
project March 28th 2008 Belgrade
Mina Stareva and Mathilde Chadorge www.europroject
.bg
2
MOST IMPORTANT STEPS IN THE PROJECT CYCLE

Conception of the Project
Project Setting-Up
Project Submission
Invitation to Negotiate
Negotiation and Grant Agreement
Project Implementation

3
WHY IS THE NEGOTIATION PHASE PARTICULAR?

Actions are to be taken very quickly
Intensive work before submission of the project
Silence during a couple of months
Reception of letter inviting to negotiate
Quick preparation of the Description of Work to
be sent to the Commission
Actions are centralised at the EC
Negotiation of the project
Signature of the grant agreement
Reporting

4
WHAT YOU SHOULD FURTHER KNOW ABOUT NEGOTIATIONS?

Negotiations depend very much on
The quality of your proposal
The comments from the ESR
The project officer
Negotiations could be very simple or very
complicated
It can be fast (2 months ?) or very long (10
months ?)

5
NEGOTIATIONS IN DETAILS (1)

Negotiations start Reception of the invitation
letter
Negotiation phase divided into 2 aspects
Technical aspect (DoW)
Administrative aspect (Grant agreement)
Technical aspect Preparation of Description of
Work (DoW)
Must be prepared and sent quickly to the EC
(meeting with partners ?)
Must take into account the evaluation report of
the independent experts
DoW is
Similar to the project proposal
Attached as annex to the Grant Agreement

6
NEGOTIATIONS IN DETAILS (2)

2 possible scenarii
Good project proposal few comments on the ESR
DoW will be easy to write
Tips Always have a look on the guidance for
writing a DoW when preparing your project
proposal!
Proposal not very clear many comments on the
ESR DoW will be more complicated to write
(modifications required)

7
DoW and budget - possible changes

What could be changed in the DoW?
The Budget (too high for the planned activities
for ex.)
The WPs ( the activities are well constructed but
there is a lack of integration between them)
The Consortium (The Commission may ask to enlarge
the consortium in order to have greater regional
impact for instance)
The Subcontracting (very difficult issue already
under FP6, now even more subcontracting should
not concern a major task within the
implementation of the project and should respect
national and EU rules for attribution of the
market
The changes are done by the coordinator

8
Proposal vs DoW - content proposal
9
Proposals vs DoW - Content DoW
10
DoW available on Cordis
11
NEGOTIATIONS IN DETAIL (3)

Administrative Aspects
Participant Validation
Grant Preparation Form (GPF)

12
NEGOTIATIONS IN DETAIL (4)

Administrative Aspects
Participant Validation
The status of each participant to FP7 is examined
Each participant is registered into a central
system
- The EC contacts directly each participant who
provide the requested information (copy of the
status or other legal document)
- When the organisation is not in a EU Member
translation in English is requested
- The information is asked only once for the
entire duration of FP7
Currently delays in the signature of the grant
agreements

13
NEGOTIATIONS IN DETAIL (5)

Administrative Aspects
Grant Preparation Form (GPF)
The forms are completed by the coordinator who
received a login password to the website
The coordinator should ask each participant to
provide the information
Two main sections information on each
participant budget
- Legal data (name, address, registration number
and VAT number)
- Organisation status (public/private,
profit/non-profit etc.)
- Authorised representative (contact details of 2
persons who can sign the grant agreement)
- Contact (person in charged of administrative
scientific aspects)

14
(No Transcript)
15
(No Transcript)
16
Indirect cost 60 direct costs
CSA, indirect cost 7 direct costs
17
GENERAL HINTS TO GET PREPARED TO NEGOTIATE

Have a look on the DoW since you prepare your
project proposal
Be as clear as possible Proceed to meetings
with your partners and be sure to discuss all
issues before submitting the project
During the negotiations, always try to establish
contact with your Project Officer
Prepare the Consortium Agreement in advance

18
GENERAL CONCLUSION

Preparing well for the negotiation phase depends
on the role you are playing under the project
If you are coordinator
- prepare well the dossier in advance
- centralize all GPF
- eventually plan 2 persons responsible for the
negotiation phase (ST expert administrative
expert)
If you are partner
- be available for the coordinator and ready to
support him

19
WHERE TO FIND INFORMATION ?