AASSW EMail Users Guide - PowerPoint PPT Presentation

Title: AASSW EMail Users Guide


1
AAS-SW E-Mail Users Guide

• 2007-2008
• Version 3.0

2
Contents

• Introduction
• Changing Your Password
• Using Webmail
• Setting Up a Mail Client
• New Features

3
Introduction

• AAS-SW Exec Board members provided with e-mail
  accounts for use as national-level officers
• Two methods of use
• E-mail client best of those who use one computer
  regularly, keeps server disk space usage low
• Webmail best for those who dont have routine
  access to one computer, stores all e-mail on the
  server
• Following slides provide examples of setup and
  use for both options

4
Changing Your Password
5
Changing Your Password

• Access webmail at one of these addresses
• http//mailboxes.arnold-air.org/ (for AAS
  accounts)
• http//mailboxes.silver-wings.org/ (for SW
  accounts)
• Will be prompted for login name and password by
  your web browser
• Login Enter the first part of your e-mail
  address, such as president for
  president_at_silver-wings.org
• Password Enter the e-mail password you were
  issued
• Enter a new password in the Change Password
  section
• E-mail jason.jackson_at_arnold-air.org if you have
  password problems

6
Changing Your Password
Click here to change your password. You should do
this IMMEDIATELY after getting your new AAS-SW
account.
7
Using Webmail
8
Logging In to Webmail

• Access webmail at one of these addresses
• http//mailboxes.arnold-air.org/ (for AAS
  accounts)
• http//mailboxes.silver-wings.org/ (for SW
  accounts)
• Will be prompted for login name and password by
  your web browser
• Login Enter the first part of your e-mail
  address, such as president for
  president_at_silver-wings.org
• Password Enter the e-mail password you were
  issued
• Choose an option under Check Your E-mail
• Recommend using Secure for best security
• Webmail client (SquirrelMail) has built-in online
  help
• Choose the Options link to setup your account
  (name, webmail preferences, etc.)
• E-mail jason.jackson_at_arnold-air.org if you have
  problems

9
Logging In To Webmail
Choose one of these options to log in to webmail.
You can also go directly to one of the addresses
listed--youll be asked for your e-mail address
and password.
10
Setting Up A Mail Client
11
Setting Up A Mail Client

• You can use any e-mail client that supports POP3
  or IMAP and SMTP
• Outlook Express is available on nearly all
  Windows-based PCs, and will be our example
• Other e-mail clients are similaryou can use the
  info on these slides to help out if you use a
  different program
• Using your own e-mail client is best if you own
  the PC youre using
• DONT use this in lab situationsuse webmail
  for security!
• Using a client helps save space on the server

12
Starting Outlook Express Setup
Click here to view your summary screen.
Click here to start the Mail account wizard. If
you dont have this option, select Accounts
from the Tools menu and then select the Add
button and Mail.
13
Step 1 Setting Up Internet Mail
Select this option to setup your mail account.
Click here to go to the next step.
14
Step 2 Your Name
Enter your full name here, with AAS rank if you
desire.
Click here to go to the next step.
15
Step 3 Internet E-Mail Address
Enter your full AAS-SW e-mail address.
Click here to go to the next step.
16
Step 4 E-mail Server Names
Chose POP3 (to always download mail and delete
from server) or IMAP (to leave messages on
server).
Enter the mail server shown in the webmail setup
area (mail.arnold-air.org or mail.silver-wings.o
rg).
Click here to go to the next step.
NOTE Certain ISPs and schools block SMTP servers
that they dont run. If sending mail doesnt
work, try using the SMTP server that your ISP or
school provides.
17
Step 5 Internet Mail Logon
Enter the mail server username from webmail
setup here.
Enter your AAS-SW e-mail password here. Make sure
you changed the default password!
Check this box if you own the computer youre
using.
Dont check this box.
Click here to go to the next step.
18
Step 6 Congratulations
Click here to go to the next step.
19
Step 7 Successful Setup
Your mail should download successfully and will
be listed here.
Select Accounts from the Tools menu.
20
Step 8 Internet Accounts
Select the mail.arnold-air.org entry.
Click the Properties button.
21
Step 9 General Properties
Enter your AAS-SW duty title or organization here.
Enter your full AAS-SW e-mail address here.
Click Servers to go to the next step.
22
Step 10 Server Properties
NOTE If you used your ISP- or school-provided
SMTP server in Step 4, you can skip this step.
Check this box.
Click Settings to go to the next step.
23
Step 11 Outgoing Mail Settings
NOTE If you used your ISP- or school-provided
SMTP server in Step 4, you can skip this step.
Click this radio button.
Enter your mail server login again here.
Enter your AAS-SW e-mail password here. Make sure
you changed the default password!
Click OK to go to the next step.
24
Step 12 Finishing Up
Click OK to finish up. You may want to send
yourself a test message!
25
Account Features
26
Account Features

• Inbox Housekeeping
• System can automatically put old messages into a
  separate folder if you use webmail or IMAP
• Keeps the server running more quickly
• DONT USE if downloading mail to your own
  computer with POP3
• Set your preferences via webmail setup area

27
Account Features

• Auto-Responders
• You can set up auto-responders for your e-mail
• Similar to Out Of Office in Microsoft Outlook
• Use for vacation notices, Im cramming for
  finals week, etc.
• Create your responder via webmail setup
• Can set a start date and stop date for the
  responder
• See next slide for screenshot

28
Account Features