A1261690205sUgFd

About This Presentation

Title:

A1261690205sUgFd

Description:

SPONSOR AX Denoting a research project sponsor type (only where the FUND denoted ' ... Phase 1 Consultation/Data collection. 30-Sep-08. Phase 2 Business ... – PowerPoint PPT presentation

Number of Views:19

Avg rating:3.0/5.0

Slides: 15

Provided by: PaulC122

Category:

more less

Transcript and Presenter's Notes

Title: A1261690205sUgFd

1
General Ledger Re-design
Presenter Anne Shrubshall Date 18th March 2008
2
Agenda

Existing code structure
Reasons to change
Drawbacks
New segments (1)
New segments (2)
Mandatory segments

Optional segments
Examples
Timescales
Suggestions
Project Schedule

3
Existing code structure
4
Reasons to change

Two segments not flexible enough
TRAC (and other things) require more in-depth
cost analysis
Additional segments needed
Need to implement new coding structure before we
consider replacing Aptos

5
Drawbacks

Unit is non-standard-
LDAP, AltaHR, SITS Aptos all use different
Two segments is too inflexible
Other methods (eg. Trx Analysis) are unreliable
Cost Centre contains too much data
Detail Code is used inconsistently

6
New segment options (1)

Unit
Department
Funding source?
Activity
TB Type IE or BS
Nominal code

7
New segment options (2)

Project
Sponsor type SPO/OSR
MIR reporting group
Published a/cs reporting group
HESA category
Other?

8
Mandatory Segments

Segment Format Explanation
UNIT A99 Similar to the first two digits
of the current Cost Centre, but
separate and more flexible.
DEPT XXX Similar to the last digit of the
current Cost Centre, but separate and
more flexible.
ACT 99 Denoting an activity or type.
SUBCODE 999 Subjective code

9
Optional Segments
Segment Format Explanation FUND AA Similar
to the third digit of the current Cost
Centre, but separate and more flexible. This
would denote a special funding source,
other than recurrent allocation. SPONSOR AX
Denoting a research project sponsor type
(only where the FUND denoted externally
funded) PROJECT XXX9999 Denoting a project number
10
Examples

1-A01-ENG-06-504 which might mean
Exeter-SALL-English-Conferences-Air Fares
1-A01-ENG-03-504-A011049-EF-E1 which might
mean
Exeter-SALL-English-Research-Air Fares-Project
Number A011049 -Externally Funded-By the European
Commission
(Note this is SALL project 1049 there may be
other projects numbered 1049, but they will have
different UNIT prefixes)

11
Timescales