Information Collection Update

1
Information Collection Update April 8,
2009 Willis Smith
2
Information Collection Update

• 
  Todays Agenda
• Mr. Jack Rike, Security Classification Guides
• and Electronic Submissions
• Ms. Shari Pitts, TR Efforts Initiatives
• Ms. Julia Foscue, Research Summaries
• Mr. Dave Hyman, Accessing DTICs Unique
• Information

3
Information Collection Update

• DoD Security Classification Guides
• (SCGs)/Index and Electronic Submissions
• Mr. Jack Rike

4
Security Classification Guides/Index
Electronic Submissions

• Agenda
• DTICs Role with Security Classification Guides
• DoD 5200.1-I Index of Security Classification
  Guides
• Technical Reports (TR)
• Electronic Submissions

5
Security Classification Guides/Index
DTICs Role in the SCGs Index

• Collect Disseminate Guides
• Input Data from the DD Form 2024, Jul 86 (EF-V1)
  into the Security Classification Guide Database
• Create Index DoD 5200.1-I

6
Security Classification Guides/Index
Security Classification Guides Index Update

• OUSD (I) Datacall
• Received 200 DD Form 2024 to update
• Updated Guides
• DoD Index of Security Classification Guide (DoD
  5200.1-I)
• December Update (PDF)
• Future Update (Database)
• Excel
• Microsoft Access

7
Electronic Submissions

• Electronic Submissions
• Mr. Jack Rike

8
Electronic Submissions

• Electronic Submissions
• Mr. Jack Rike

9
Electronic Submissions
"For Training Purposes Only"
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Electronic Submissions

• Accepted Media
• As stated in DoDI 3200.14
• "Documents may take the form and format of any
  commonly accepted media for documentation and/or
  presentation."
• DTIC accepts and disseminates documents in a
  variety of media
• DTIC still accepts traditional print media
  documents
• Electronic media is now the most common
• DTIC also accepts certain types of nonprint media.

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Electronic Submissions

• Documents Selected

• Acquisition Life Cycle Documents
• Annual Reports from the DoD Labs
• Conference Proceedings Papers
• Congressional Documents (DoD-related)
• Research, Development, Test and Evaluation
  (RDTE) Reports
• Science Technology Planning Documents
• DoD Directives, Regulations Instructions
• NATO Research and Technology Organization (RTO)
  Documents, Meeting Minutes and Announcements
• Patents Patent Applications (DoD-related)

12
Electronic Submissions

• Documents Not Selected

• Advertisements/Promotional Materials
• Blueprints
• Brochures, Catalogs Posters
• Conference Programs and Agendas
• Contracting Documents Materials
• Decision Papers
• Document Declassification Lists
• Memoranda Inter-Office, MOAs, (MOUs)
• Operating Instructions
• Procedures
• Draft Reports/ Progress Reports
• Technical Manuals

13
Electronic Submissions

• Types of Documents Accepted

• Types
• Technical Reports
• Final Reports
• Interim Reports
• Conference Proceedings/Briefings
• Institute of Electrical and Electronics Engineers
  (IEEE)
• DoD Explosives Safety Board
• Old Collections

14
Electronic Submissions

• Dos and Do Nots

• Dos
• Set up Scheduled Search to receive Ads
• (http//www.dtic.mil/dtic/stresources/desres
  ources/currentAwarness
• /scheduledsearches.html )
• Review the Selection Criteria
• (http//www.dtic.mil/dtic/submitting/selec_c
  riteria.html)
• Check on Document Distribution Markings
• (http//www.dtic.mil/dtic/submitting/distrib
  _statement.html)

15
Electronic Submissions
Dos and Do Nots

• Do Not
• Use Zip Files
• Use Security Settings on Submitted Files
• Share URL Login/Password with Others
• Use All Capitals in Fields (Title, Author, etc.)
• Use Authors in Point of Contact Field

16
Electronic Submissions

• Electronic Submissions Statistics

• 400 Users for STINT-TR EDOC, 84 Registered in
  2008
• Documents Processed in 2008
• Total Reports 29,852
• Electronic 21,940
• Processed over 1,047 CDs
• Web Harvesting (100 URLs Searched)

17
Electronic Submissions
STINT-TR/EDOC Registration

• If you have already registered online with DTIC
  and received your DTIC user code and userid,
  please complete the Electronic Document
  Submission Registration Form.
• If you have NOT registered online with DTIC,
  please register with DTIC at http//www.dtic.mil/d
  tic/registration/. After you have received your
  DTIC user code and userid, please complete the
  Electronic Document Submission Registration Form.
• You will be notified via email after your
  application has been processed.

18
Electronic Submissions

• Electronic Submissions
• Mr. Jack Rike

19
Electronic Submissions

• Electronic Submissions
• Mr. Jack Rike

20
Electronic Submissions

• Electronic Submissions
• Mr. Jack Rike

21
Electronic Submissions

• Electronic Submissions
• Mr. Jack Rike

22
Electronic Submissions

• Electronic Submissions
• Mr. Jack Rike

23
Electronic Submissions

• Electronic Submissions
• Mr. Jack Rike

24
Security Classification Guides/Index
Electronic Submissions
25
Security Classification Guides/Index
Electronic Submissions

• Electronic Submissions
• Mr. Jack Rike

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Security Classification Guides/Index
Electronic Submissions

• Electronic Submissions
• Mr. Jack Rike

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Security Classification Guides/Index
Electronic Submissions

• Electronic Submissions
• Mr. Jack Rike

28
Security Classification Guides/Index
Electronic Submissions

• Electronic Submissions
• Mr. Jack Rike

29
Electronic Submissions

• Hard copy (SF 298) Non-Print (DTIC Form 530)
• Defense Technical Information Center (DTIC)
• 8725 John J. Kingman Dr., Suite 0944
• Fort Belvoir, VA 22060
• Attn DTIC-OA
• Electronic Documents (SF 298)
• Email TR_at_dtic.mil
• (unclassified, unlimited documents)
• STINT-TR/EDOC
• (unclassified, unlimited unclassified, limited
  documents)

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Electronic Submissions

• Jack Rike
• Information Collection Division
• 703-767-8040
• jrike_at_dtic.mil

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Information Collection Update

• Technical Reports (TR) Efforts/Initiatives
• Shari Pitts

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TR Submission Efforts/Initiatives

• Agenda
• Outreach/Site Visits
• Other Efforts
• TR Contributor Collaboration Digitization Effort
• Loan Processing
• Contract Deliverable Requirements List (CDRL)
  Support
• Trend Collection Analysis
• Technical Reports (TR) Submitting Resources
• Submitting Documents Web Page
• Tutorials and Other Guidance on Submitting to
  DTIC Web Page

33
Outreach/Site Visits

• Army War College (AWC), Carlisle, PA
• Marine Corp University (MCU), Quantico, VA
• Marine Corp Intelligence Activity (MCIA),
  Quantico, VA
• Defense Advanced Research Projects Agency (DARPA)
  Library, Arlington, VA
• Office of Naval Research (ONR), Arlington, VA
• National Security Agency (NSA), Fort Meade, MD
• Naval Surface Warfare Center (NSWC), Dahlgren, VA
• Naval Post Graduate School (NPS), Monterey, CA
• Space and Naval Warfare Systems Center (SPAWAR -
  SSC Pacific), San Diego, CA
• Joint Council on Aging Aircraft (JCAA),
  Arlington, VA

34
Other Efforts

• TR Contributor Collaboration Digitization Effort
  
• Provide full-text availability to those citations
  in the TR database which currently does not have
  full-text available or the current full-text is
  of low quality.
• Using older documents in a hard-copy or digital
  format documents.
• Provide a better quality document than could be
  retrieved from the microfiche or which is
  currently available.

35
Other Efforts

• Loan Processing
• Borrow hard-copy documents not currently in the
  TR collection for digitization.
• Army War College, Army Heritage and Education
  Center, Carlisle, PA
• Student thesis for digitizing or as new documents
  to the collection
• Joint Forces Staff College, Norfolk, VA
• Collection of Vietnam War and Japan documents
• Placing special identifier in citation easily
  retrieves the collection

36
Other Efforts

• Contract Deliverable Requirements List (CDRL)
  Support
• Review CDRL instructions to ensure that correct
  submitting information is included and offer any
  recommended revisions.
• Developed CDRL template, which is available on
  the Tutorial and Other Guidance for Submitting
  Documents Web site.

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Other Efforts

• Trend Analysis
• Perform analysis of organizations who have
  submitted to DTIC in the past to determine those
  who have decreased their submission rate.
• Contact these organizations to advise and
  determine the possible cause of the decrease,
  with hopes of either increasing input into DTIC
  or understanding logical reasons as to why their
  numbers may have declined (e.g., a decrease in
  budget).

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Other Efforts

• Collection Analysis
• Provide an analysis of an organizations current
  collection in the TR database.
• This analysis includes statistics of the number
  of citations, along with the number of those
  citations which have the full-text available,
  broken out by
• Total number documents for that organization
• Number of documents which are Unclassified vs.
  Classified
• Number of documents which are Unlimited vs.
  Limited
• Yearly submission rate

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Other Efforts

• Collection Analysis

Citations
Full-Text
Total Collection
Unlimited Limited Documents
Unclassified Classified Documents
Yearly Submission Rate (based on Report Date)
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Other Efforts

• Other Support to
• National Security Agency (NSA), Tactical SIGINT
  Technology Program Management Office
• Defense Advanced Research Projects Agency (DARPA)
  Library

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TR Submitting Resources
Submitting Documents Web Page
http//www.dtic.mil/dtic/submit/
42
TR Submitting Resources
SBIR/STTR TR Submission Toolkit Web Page
http//www.dtic.mil/dtic/submit/electronic/sbirtoo
lkit.html
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TR Submitting Resources
http//www.dtic.mil/dtic/submit/howtosubmit/howtos
ubmit.html
44
TR Submitting Resources
Tutorial and Other Guidance for Submitting
Documents to DTIC Web Page
http//www.dtic.mil/dtic/submit/guidance/tutorials
andotherguidance.html
45
TR Submitting Resources
Tutorial and Other Guidance for Submitting
Documents to DTIC Web Page
http//www.dtic.mil/dtic/submit/guidance/tutorials
andotherguidance.html
46
Point of Contact
Shari Pitts Information Collection
Division 703-767-9001 spitts_at_dtic.mil
47
Information Collections Division

• Research Summary
• Julia Foscue

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Agenda

• History
• Current Information
• New Activities
• Tutorials Guides
• Statistics
• Searching

49
History

• Began in 1965 as Work Unit Information System
• (WUIS)
• Mandatory RDTE progress reports -- DD Form
  1498
• Purpose -- DoD management tool
• Expand access to contractors and others
• Name changes -- TEAMS, Research Summaries

50
Research Summaries

• Full-text summaries of research (ongoing
  completed)
• Most records are UNCLASSIFIED and LIMITED
• Full range of scientific and technical subjects
• Helps DoD coordinate programs and eliminate
• unnecessary duplication
• Provides latest on current research
• Updated daily

51
Who can use RS Information?
Contractors (both Industry and Academia) -- to
identify DoD research and technology efforts
obtain points of contact. Contributors -- to
track their organizations projects. DoD
Researchers -- to coordinate research and avoid
unnecessary duplication. DoD Managers -- to
observe funding in specific technologies and
locations make budget decisions. Warfighters
-- use capabilities resulting from DoD research
and technology efforts.
52
New Activities

• AF Flight Test Center
• Edwards AFB, CA
• Nuclear Weapons Center Kirtland AFB, NM

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Tutorials Guides

• Data Dictionary
• STINT User Guide
• Research Summary Brochure

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Data Dictionary Example

• ELEMENT NAME Distribution Code
• ELEMENT NUMBER 18
• MNEMONIC(S) DC
• DEFINITION The code that corresponds to the
  organizations for which the availability and
  distribution of the work unit record are not
  restricted. .This is a Critical Control field
  that requires correct input or record will reject
  and be identified as a Type 1 (Catastrophic)
  error.
• INPUT 1A
• OUTPUT 67AN
• VALUES A, B, C, D, E or X
• EDITS Identify as a Type 1 (Catastrophic) error
  if element is not one of the values above or if
  it is blank.
• Identify as a Type 1 (Catastrophic) error if
  the Distribution Reason does not contain a valid
  value.
• Identify as a Type 1 (Catastrophic) error if
  element contains an "A" and the Distribution
  Reason does not contain "PB".
• Identify as a Type 1 (Catastrophic) error if
  the maximum size exceeds 1 character. Value will
  be removed.
• ELEMENT DESCRIPTION The entry must be one of the
  following codes
• A Distribution Unlimited
• B U.S. Federal Government Access Only
• C U.S. Federal Government Agencies and their
  Contractors only
• D DoD and DoD Contractors Only

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Statistics

• Total records 313,600
• - 5,266 are CLASSIFIED (on SIPRNET)
• Active records 24,433
• Distribution A, Public Release 30,239
• Added between 3 to 4 thousand records
• per year (Jan 05 Dec 08)

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Answers to Questions
57
Searching for Answers
Optional Search Parameters Status of Effort Date
of Summary
58
Results
59
Date Limitations
60
Schedule a Search
Search Control Number 82859
Choose Biweekly, Monthly, or Quarterly
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Scheduled Searches
62
Modify Scheduled Searches
63
Points of Contact
Julia Foscue James Bossett RS Team RS
Team 703-767-8031 703-767-9000 jfoscu
e_at_dtic.mil jbossett_at_dtic.mil
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Information Collection Update
Discovering DTICs Special Collections, Accessing
DTICs Unique Information Dave Hyman
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DTICs Special Collections

• Two Unique Information Resources Worth
  Discovering
• Independent Research Development
• (IRD)
• Defense Technology Transfer (T2)
• Information System (DTTIS)

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DTICs Special Collections

• Independent Research Development (IRD)
• Industry Science Engineering (SE)
  information,
• performed by Defense contractors, of potential
  interest
• to DoD
• Unique collection, nothing comparable
• Used to understand Industry RD efforts, reduce
• DoD RD redundancy
• Unclassified, limited Distribution B Access
  Agreement
• Proprietary

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DTICs Special Collections

• Independent Research Development (IRD)
• Data ownership remains with submitter
• Will migrate to DTIC Online Access
• Controlled
• Cross collection searches
• Scheduled Search (Push system)

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DTICs Special Collections

• Independent Research Development (IRD)
• Records 173K total, FY08 450
• List of qualifying citations
• Full-text documents
• PDFs of submissions
• Proprietary

69
DTICs Special Collections

• Independent Research Development (IRD)
• DoD IRD Program reinvigorated
• Technical Coordination Group (TCG)
• DoDTechipedia presence
• Blog https//www.dodtechipedia.mil/dodwiki/x/vwE
  ZAQ
• IRD Program on Web NOT Proprietary

70
DTICs Special Collections

• Independent Research Development (IRD)
• IRD Conference
• Half day of 10th Annual Science Engineering
• Technology Conf / DoD Tech Exposition
• Charleston, SC 21- 23 April 2009
• http//www.ndia.org/meetings/9720
• DDRE, Military Services, Industry

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DTICs Special Collections
IRD Program Web Site
http//www.dtic.mil/ird/
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DTICs Special Collections

• Defense T2 Information System (DTTIS)
• DTIC-hosted, for use by DoD T2 community
• Only aggregation of DoD T2 info
• Valuable T2 Program tool
• CAC-enabled
• Proprietary

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DTICs Special Collections

• Defense T2 Information System (DTTIS)
• Information from Services about their T2
• agreements (CRADAs, EPAs, PLAs)
• Demographic Reporting, Full-text Search
• While agreement is open it is proprietary
• Information is proprietary for 5 yrs after
• agreement is closed
• CRADA Cooperative Research and Development
  Agreement
• EPA Educational Partnership Agreement
• PLA Patent License Agreement

74
DTICs Special Collections

• Dave Hyman
• DTIC Special Collections Team
• Information Collection Division
• 703-767-9039 DSN 427
• dhyman_at_dtic.mil
• IRD
• http//www.dtic.mil/ird/
• DTTIS
• http//www.dtic.mil/dtic/stresources/desresou
  rces/dticCollections/dttis_desc.html