AASHTO%20Trns

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AASHTO Trnsport SiteManager
Materials Management in ALDOT October 15, 2004

• Charlie Brown, ALDOT

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Presentation Outline

• Project Scope
• Implementation Considerations
• ALDOT Implementation Team
• Implementation Approach
• Constraints/Issues

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Project Scope

• Implementation of SiteManager Materials in all
  ALDOT labs (Division and Central Office) and
  project offices to manage contractual and
  non-contractual sampling and testing activities.

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Implementation Considerations
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Implementation Considerations

• Implementation Team
• Deployment Timing
• Phase in vs Big Bang
• Phase in by Division?
• All functions vs. selected functions
• Process vs. software change
• Additional reference and code table data
• Interfaces
• Data transfer or migration

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ALDOT Implementation Team

• Executive Sponsor Larry Lockett
• Steering Committee L. Lockett, L. Wolfe, A.
  Treadway
• Project Coordinators Charlie Brown, Norma
  Stephens (ITI)
• Functional Teams 4 teams ( approx. 30
  individuals)

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Functional Teams

• Materials Information
• Master Materials List Details
• Approved Lists
• Materials, Sources Devices
• Samplers, Testers, Labs
• Mix Design
• Hot Mix, Portland Cement Concrete
• Sampling Testing
• Samples, Templates, ST Requirements

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ALDOTImplementation Approach

• Material Certification
• Material Discrepancy Report
• Contract Sampling Testing Req.
• Sampling and Testing Req.
• Materials Tests
• Approved Lists
• Material Detail

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Phased Approach

• Phase I Approved Lists Materials, Sources and
  Devices
• Phase II Sample Tracking (all samples)
• Phase III Sampling and Testing
  Requirements-(select contract or projects)

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Project Milestones

• Phase I Approved Lists Kick-off - Dec 03
• Phase I-Deployment - Apr 04
• Phase II-Sampling Tracking Kick-off - May 04
• Phase II-Full Deployment Mar 05
• Phase III Sampling Testing Req. May 05
• Phase III- Full Deployment Nov 05

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Phase II Project Schedule

• Jun 04 Nov 04 Business Process
  Evaluation/Analysis
• Conduct Team Workshops
• Document Policy Procedures
• Identify Reports
• Create Templates/Security Matrix
• Populate Code Tables
• Dec 04 Testing Training
• Mar 05 - Phase II Deployment

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Phase III Outline

• Phase III Sampling Testing Req. May 05
• Material Bid Item Associations
• Sampling Testing Requirements
• Contract Sampling Testing Requirements
• Sampling Checklist
• Material Discrepancies
• Phase III- Full Deployment Nov 05
• Phased Roll-out
• Select projects

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Materials Workshops
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Workshop Overview

• Purpose Requirements gathering for the
  materials module.
• Goal Use SiteManager materials to accurately
  track and record sampling and testing activities
  based on lab policies and procedures
• Organization Teams that are task driven
• Schedule Team meetings monthly/formal agenda
  with outlined tasks

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Team Roles/Responsibilities

• Have a detailed understanding of the area you are
  representing.
• Analyze and relate lab processes to SiteManager
  business requirements/rules identify gaps
• Attend and participate in team meetings
• Complete action items in a timely manner

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Issues/Considerations

• To customize or not to customize
• Staying within Scope
• Interfaces
• Resources, Resources, Resources
• Communications
• Change Management

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• Thank You!