SHIPPING, RECEIVING, INSPECTION,

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SHIPPING, RECEIVING, INSPECTION, STORAGE
GUIDELINES

• Updated November 2003

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List of acronyms used in this presentation.

• CCAFS Cape Canaveral Air Force Station
• ED Experiment Developer
• GSE Ground Support Equipment
• IDP Integration Data Package
• LSSE Launch Site Support Engineer
• MSDS Material Safety Data Sheet
• PI Principal Investigator
• PPE Payload Project Engineer
• PPF Payload Processing Facility
• SSPF Space Station Processing Facility

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• The purpose of this handout is to provide the
  payload customer with current information
  pertaining to the shipping, receiving, and
  inspection procedures involved with the payloads
  arrival and processing at KSC. If additional
  information is required, assistance may be
  provided by The Boeing Company (information
  below) and/or the appropriate Payload Project
  Engineer (PPE) or Launch Site Support Engineer
  (LSSE) assigned to your payload.
• CAPPS Transportation
• The Boeing Company
• Mail Code 721M-6105
• Phone [phone] /
  867-1963
• Fax [phone] / 0773
• email gastd_at_xch-bsco-02.ksc.nasa.gov
• or blackpk_at_xch-bsco-04.ksc.nasa.gov
• or cooleyd_at_xch-bsco-02.ksc.nasa.gov
• or ogdenr_at_xch-bsco-02.ksc.nasa.gov
• or atkinsor_at_xch-bsco-01.ksc.nasa.gov

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SHIPPING AND RECEIVING DOCUMENTS,PROCEDURES, AND
GUIDELINES

• KHB 6000.1 REV.E TRANSPORTATION SUPPORT SYSTEMS
  HANDBOOK
• KSS 12.17 NASA KENNEDY SPACE CENTER
  INTERNATIONAL SPACE STATION AND PAYLOADS
  RECEIVING AND SHIPPING GUIDELINES
• KENNEDY SPACE CENTER SPACE STATION AND PAYLOAD
  LOGISTICS WEB SITE ADDRESS
• http//www-ss.ksc.nasa.gov/logistics

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General Shipping, Receiving, and Inspection

• Shipping address
• Transportation Manager
• CAPPS Warehouse, Building M6-698
• Kennedy Space Center, FL 32899
• Deliver to
• Building Number _____________ Room Number
  __________
• NOTE For all payloads, indicate the payload
  processing facility (physical location where
  payload is to be delivered). Notify Name of
  LSSE, office symbol, and telephone number.
• Mark for
• Mark for Principal Investigator (PI) or his/her
  representative, LSSE or PPE.
• Annotate mission (e.g., STS-__), payload name
  (e.g., Neurolab, ISS-0, etc), Experiment, Flight
  or GSE Hardware.
• Container marking
• Indicate on container Payload mission,
  experiment designator, STS mission number, and
  unique container number (e.g., USML-1, DPM
  Experiment, STS-100, Container Number ABC-01)

• Shipments Containing Ordnance
• Will be handled on a case by case basis. Please
  contact your Launch Site Support Engineer.
  Generally these types of shipments are received
  and handled by the USAF at CCAFS.

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General Shipping, Receiving, and Inspection
(continued)

• Declaration of contents for Customs
• Show applicable NASA Payload Name, STS Number,
  ISS Mission Number, and include description of
  contents, part number, serial number, etc.
  English language invoices and value declarations
  in U.S. dollars are mandatory. Lack of value
  declaration can cause delay in Customs clearance
  process.
• Carnets
• Use of carnets should be avoided if at all
  possible since they are only valid for one (1)
  year after the date of issuance and extensions
  are very difficult to obtain. The benefit of a
  Carnet is the avoidance of duties and taxes being
  imposed by Customs. Since all NASA payloads are
  afforded duty-free entry with proper
  certification from NASA, the use of a Carnet is
  unnecessary unless the goods will be shipped to
  or from a third country.
• Lessons learned from experience
• All shipments should be addressed utilizing the
  domestic or international address provided in
  this presentation.
• If international shipments are not consigned to
  Transportation Officer, NASA, the CAPPS and our
  Customs interface are taken out of the loop.
  Neither NASA Transportation nor CAPPS can
  expedite shipments or interface with Customs when
  they are not annotated as the consignee. Your
  U.S. freight forwarders or broker MUST be
  annotated as an Intermediate U.S. Consignee
  on the international bill of lading. (Example on
  next page.)

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General Shipping, Receiving, and Inspection
(continued)

• NASA Transportation Officer
• c/o CAPPS Warehouse, Building M6-698
• Kennedy Space Center, FL 32899
• Deliver to
• Building __________Room__________
• Notify John Doe, LSSE, XX-XX, [phone]
• Mark for Mary Smith, PI, [phone]
• STS-____, ______________ Payload
• Intermediate U.S. consignee
• Friendly Forwarding Company
• 10101 Easy Street
• Anytown, USA 12345

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General Shipping, Receiving, and Inspection
(continued)

• Overall process
  
  PLANNING Notify CAPPS Transportation
  Office [phone] / 861-8211 / 867-1963 /
  867-6611. Planning information should include any
  storage requirements. The CAPPS will determine
  if storage space is available.
  
  
  
  SHIPPING In advance of payload shipments,
  notify CAPPS Transportation Office,
• [phone] / 861-8211 / 867-1963 providing
  the following information
  Date of shipment
  
  Number of
  pieces
  
  Weight and dimensions of each piece
  
  Method of shipment (carrier)
  
  Bill of lading number
  
  Estimated date of arrival at KSC
  
• Initial advance notice should be made a minimum
  of four (4) working days prior to shipping. The
  bill of lading number can be provided later if
  that information is not available on initial
  advance notification. This information is
  required to schedule any moving , special
  handling, receiving inspection, etc.

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General Shipping, Receiving, and Inspection
(continued)

• SPECIAL HANDLING Advance notification must
  include any hazards associated with the shipment
  (chemicals, ordnance, batteries, etc.). If any
  part of the shipment cannot be moved by use of a
  standard forklift, advance notification must be
  provided to schedule cranes and crews. NOTE
  Current forklifts available at KSC include the
  following
• 16K with 8 (244 cm.) tines (tines are 80.7 205
  cm. wide when spread apart)
• 30K with 8 (244 cm.) tines
• 27K with 910 (300 cm.) tines
• RECEIVING After receipt by CAPPS Warehouse, the
  payload will be delivered to the designated
  customer.
• HAND CARRIED ITEMS All hand carried items must
  be cleared through CAPPS Transportation Office,
  [phone] / 861-8211 / 867-1963 / 867-6611
  to have the shipment received in the appropriate
  facility and by the appropriate organization.
• INSPECTION As a general rule, action will be
  taken to arrange receiving inspection by the
  following
• NASA Quality, CAPPS Quality, PI or Experiment
  Developer (ED)

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General Shipping, Receiving, and Inspection
(continued)

• RE-USEABLE SHIPPING CONTAINER IDENTIFICATION
  Create a unique numbering system for your
  re-useable shipping containers. The number will
  be used in tracking the storage location.
  Provide a list via fax two weeks prior to arrival
  to allow for storage planning. The point of
  contact is CAPPS Warehouse Manager (321)
  867-1019 Fax Number [phone].
• Wood containers intended for retention in any
  clean room must be painted with flame retardant
  paint. Conspicuously mark boxes Flame
  Retardant Paint. All wood containers should
  have 4 skids for ease of moving with a forklift
  and/or pallet jack.
• For containers which are planned to be located in
  100K clean operational areas, approved packing
  materials (i.e., foam, plastics, etc.) must be
  utilized.
• All containers planned for re-use should be so
  marked (i.e., Reusable Shipping Container - DO
  NOT DESTROY). If space is available, storage
  will be arranged through the LSSM. Due to a
  critical lack of storage space at KSC, plain wood
  containers, with no specifically designed inside
  configuration for securing hardware, will not be
  stored but will be destroyed instead. New wood
  containers will be fabricated by CAPPS when
  hardware is ready to be returned to the PI.
• Ensure that proper shipping documents accompany
  all shipments, including hand carries, and that
  all containers bear proper marking. Ensure that
  a copy of the shipping documents are placed in a
  plastic packing slip envelope and affixed to the
  outside of one of the shipping containers.

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Outgoing Shipment Procedures

• Complete KSC Form 31-376 (Request for Shipping
  Document) for those items you want to have
  shipped from KSC as well as for those items you
  want to hand carry off the Center. This form
  must be signed by the LSSE or his/her
  representative and must include the appropriate
  funding information. Any special packing,
  handling, or other constraint information should
  be included in the Remarks block of the
  request. If shipping hazardous material(s),
  include as much pertinent information as possible
  (e.g., Lithium Battery, C Cell, 1.5 volts with
  each cell containing 2.59 grams of Lithium) and
  include the Material Safety Data Sheet (MSDS).
  The completed form should be routed to the
  appropriate CAPPS Mission Support Representative.
  To ensure that your hardware will go out on
  schedule, it is essential that the completed form
  be received in advance of intended shipping date
  as indicated below
• Domestic shipments - at least five (5) working
  days
• International - at least two (2) weeks
• If you want the Integration Data Package (IDP)
  returned along with your hardware, it must be
  specifically listed on the 31-376 as a separate
  line item.

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Outgoing Shipment Procedures (continued)

• A Quality inspection is required for all Flight,
  Critical GSE, shipments containing items valued
  at 25,000 and above, GFE, or otherwise requested
  for all items that are shipping from KSC. At
  least three (3) working days before starting to
  pack any items for shipment, notify the CAPPS
  Transportation Office, [phone] / 861-8211
  / 867-1963 / 867-6611 so that NASA and/or CAPPS
  Quality and CAPPS Packing Crating coverage can
  be scheduled.
• Hazardous materials will be packed in separate
  containers from other payload hardware, and may
  not be packed by customer.
• If you pack your own goods, a Shippers Security
  Endorsement must be completed (sample attached)
  and packing must be performed in conjunction with
  CAPPS Quality.
• If you pack the hardware without this coverage,
  you will be required to unpack sufficiently for
  Quality and CAPPS Packing Crating to verify the
  contents of each container before it is allowed
  to leave KSC.
• CAPPS Transportation Management will prepare a DD
  Form 1149 (Requisition and Invoice/ Shipping
  Document) to document shipments made by them from
  KSC. If you intend to hand carry the hardware
  from KSC, the KSC Form 31-376 will be initiated
  by CAPPS Mission Support Office, SSPF Building,
  Room 1289C and the LSSE/PI or his/her
  representative will need to sign the DD1149 in
  acceptance of the hardware.

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Outgoing Shipment Procedures (continued)
Personal effects in outgoing shipments will not
be mixed in the same containers with flight
and/or GSE hardware, nor will they be shipped
by CAPPS Transportation. The person to whom the
personal effects belong bears the sole
responsibility of packing and shipping
separately. The CAPPS Packing Crating
Specialist will remove any personal effects found
mixed in with flight and/or GSE hardware. The
CAPPS Transportation Manager will notify the
requestor to pick up the personal effects at the
CAPPS Transportation Warehouse.
Upon request, CAPPS will provide a list of
carriers and forwarders from which the requester
may select and make arrangements to ship the
personal effects.
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• INSTRUCTION COPY OF 31-376 GOES HERE

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For international shipments coming direct to the
Shuttle Landing Facility at KSC or the Skid Strip
at Cape Canaveral Air Force Station, the
following governmental agencies must be advised

• U.S. CUSTOMS SERVICE Declaration of contents
  for Customs. Show applicable NASA Payload
  Mission, STS Number, and include description of
  contents, part number, serial number, etc.
  English language invoices and value declaration
  in U.S. dollars are mandatory. (Lack of value
  declaration can delay Customs clearance process).
• U.S. DEPARTMENT OF IMMIGRATION List of
  passengers/crew (in the event that the passengers
  and crew are planning to leave the aircraft).
  Full name, citizenship, Passport and/or Visa
  Numbers.
• U.S. DEPARTMENT OF AGRICULTURE Description of
  plants,etc. are to be declared on the Cargo
  Manifest.
• U.S. DEPARTMENT OF FISH AND WILDLIFE
  Description of fish and wildlife are to be
  declared on the Cargo Manifest.

The above information/notification is to be
received at KSC a minimum of 1 (one) week in
advance of shipment arrival.
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Notes