Hiring Manager Training

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Hiring Manager Training
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Frequently Asked Questions?

• How do I hire someone?
• How will I know who is interested?
• What can I pay them?
• How do I run an ad?
• I know someone that would be good can I just
  hire them???

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HIRINGFirst things first

• Needs Assessment
• ? Justify if position is needed
• (or needs to be changed to another
  position)
• ? Determine need of department/college
• ? Determine characteristics of position
• (determine if the position is security
  sensitive)

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HIRINGFirst things first

• Needs Assessment (cont.)
• ? Choose or create job description
• ? Submit HR Requisition
• ? Determine if job needs to be posted externally
  or internal only

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HIRINGFirst things first

• Needs Assessment (cont.)
• ? Prepare interview questions including
  behavioral, situational and job related questions
• ? Determine if any testing is required

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HIRINGFirst things first

• Needs Assessment (cont.)
• ? Prepare hiring matrix
• ? Submit interview questions, testing
  requirements and hiring matrix to HR
• ? HR will approve interview questions, etc.

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Hiring Tool Kit(pick up in HR)

• Hiring Tool Kit includes copies of
• ? HR Requisition
• ? Staff Positions/Pay Grades
• ? Interview Styles
• ? Types of Questions

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Hiring Tool Kit

• Hiring Tool Kit (cont.)
• ? Evaluation tools (tests assessments)
• ? Hiring Summary
• ? Employment Notification

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HR Requisition Form
Sample of HR req.
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Hiring Manager Responsibilities

• Needs Assessment determine what kind of people
  skills (soft skills) and/or technical skills are
  required for the position
• ? Determine the style of the interview
• ? Compile interview questions
• ? Prepare Hiring Matrix

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Hiring Manager Responsibilities

• Next
• ? Submit to HR for approval
• ? Choose committee, if desired
• ? Review AMS process
• (Applicant Management system)

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Applicant Management System
Jobseeker
Campus HR
Hiring Manager
Campus HR
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Hiring Manager Responsibilities

• HR reviews applications for minimum requirements,
  including
• ? Education/Degree Requirements
• ? Certifications/Skill Requirements
• ? Work Experience Requirements

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Applicant Management System
Click this
This is the name of your task
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Applicant Management System
? Review Applications
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Applicant Management System
? Schedule Interviews
Use comment box to document
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Hiring Manager Responsibilities

• Checking References
• ? Ask open-ended questions
• ? Ask job related questions
• ? Listen to what is said
• ? Listen to how its said
• ? Make sure to document in AMS

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Applicant Management System

• Human Resource office will schedule interviews.
• Please inform the HR with
• Names of applicants to be interviewed
• When you would like to interview along with
  interview questions
• Dates and times
• Who will be on the interview committee
• Please notify HR if applicants are to bring a
  portfolio, make a presentation, etc.

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Hiring Manager Responsibilities

• Styles of Interviews
• ? Criteria based skill sets
• ? Behavioral predicts future behavior
• ? Situational scenario based
• ? Biographical just the facts
• ? Case Study story problems, etc.
• ? Combination (some of each style)

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Interview Questions

• Does the job require
• ? Attention to details?
• ? Outstanding people skills?
• ? Presentation skills?
• ? Accounting skills?
• ? Creativity?
• ? Knowledge of specific subject or law?

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Equal Employment Opportunity Commission (EEOC)

• The U.S. Equal Employment Opportunity Commission
  (EEOC) enforces Federal Regulations prohibiting
  employment related discrimination.

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Equal Employment Opportunity(EEO)

• Protected Classes...
• ? Race ? Color
• ? National Origin ? Religion
• ? Disability ? Gender
• ? Age ? pregnancy

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Equal Employment Opportunity(EEO)

• How do we assure that our hiring process provides
  an equal opportunity for all candidates for
  employment?

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Equal Employment Opportunity(EEO)

• Legality
• ? Follow the Hiring practice (see COP/SOS)
• ? Ask the right questions (orask in the right
  way)
• ? Choosing the wrong candidate is not illegal,
  but how we choose can be discriminatory!
• ? Hiring matrix should support the hiring
  decision

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Hiring Manager Responsibilities

• ? Lets review
• Turn in HR Requisition
• Turn in any screening criteria, tests, or
  interview questions in advance of reviewing
  applications
• Schedule interview (document in AMS)

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Hiring Manager Responsibilities

• Interview (document in AMS)
• Check references (document in AMS)
• Turn in interview notes, applicant answers, and
  hiring matrix to HR
• Request HR to make offer (using AMS)
• Submit summary or score sheet to HR

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Hiring Manager Responsibilities
Employment Notification to HR
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Hiring Manager Training

• ? What else???
• Contact HR for additional training
• ? Contact HR for your Hiring Tool Kit
• Contact HR for copies of handouts
• Questions? Contact HR

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Hiring Manager Training
Thank You!