FAC Update

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FAC Update RFC Status

• FIMS Workshop
• June 2-6, 2008

Jolie Macier
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FIMS Advisory Committee

• A subcommittee of individuals comprised of Field
  Office users, including DOE contractor
  personnel, that recommend continuous
  improvement to the system.
•   All FAC recommendations are presented to the
  FDDC for final approval/disapproval. 

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FIMS Advisory Committee

• People
• who are willing to take the
• Time
• to be sure FIMS is
• most useful
• to the
• widest possible audience
• while maintaining the
• intent of the database

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Facilities Data Development Committee (FDDC)

• A corporate board that represents the
  Headquarters program secretarial offices that
  funded the development of FIMS.  FDDC provides
  the guidance and direction of FIMS by making all
  final decisions regarding system policy and
  enhancements. 
• Dan Sze, Energy Efficiency and Renewable Energy
• Ray Won, Environmental Management
• Gary Horn, Office of Management
• Ann Walls, National Nuclear Security
  Administration
• John Yates, Science

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(No Transcript)
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Change Request Process
Requestor completes Change Request Form
Submit RFC to FAC chair
FAC Action via monthly conference calls
FDDC Action
Implementation
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Change Request Summary
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Change Request Highlights

• 15 requests
• Data elements added
• Data elements removed
• Definition changes

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RFC Status Implemented

• 07-08 Add data element Lease Authority
  Indicator
• FRPC requirement
• 07-10 Remove Design Use data element
• FRPC requirement
• 07-11 Modify Energy Consuming fields
• EO 13423

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RFC Status FAC Approved

• 07-07 Nuclear Facility Maintenance
• DOE O 433.1A
• 07-09 Status Utilization ? Utilization
• To match FRPC intent

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Utilization A New Definition

• The ratio of occupancy to design capacity based
  on the current usage code, expressed as a
  percentage.
• Note that utilization is independent of status
  and must be reported for all status designations.
  Facilities that are fully shutdown will generally
  have a utilization of zero. However, because the
  reported Status is the predominate status, a
  facility that is 51 percent shutdown and 49
  percent operating would be properly be reported
  as Shutdown but the Utilization would be 49
  percent (if the operating portion is fully
  utilized).

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Utilization A New Definition

• The ratio of occupancy to design capacity based
  on the current usage code, expressed as a
  percentage.
• Note also that utilization is not a reflection of
  space assignment but rather a measure of how
  full the space is. As an example, if a building
  with four floors is fully assigned to an
  organization but one floor is empty with the
  other three floors fully utilized, the
  utilization would be 75 percent.
• For programmatic facilities such as laboratories
  or accelerators, the utilization can be
  considered to be 100 percent if the mission
  requires 100 percent of the facility, even though
  there may be times when the facility is not fully
  utilized, or even unutilized.

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Utilization FAC Approved Caveats

• Non-programmatic facilities with intermittent use
• For property that is required to support the
  mission but whose use might be irregular or
  periodic, the utilization can be considered to be
  100 percent if the mission requires 100 percent
  of the facility. These special use properties
  may experience periods of down time, yet continue
  to be considered 100 percent utilized.
• Occupancy does not necessarily mean people
  change to
• The ratio of actual usage to design capacity
  based on the current usage code, expressed as a
  percentage.
• or add a note
• Occupancy refers to the use capacity and does
  not have particular relevance to human
  occupants.

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Utilization FAC Approved Caveats

• Asset Utilization Index (AUI) calculation impact
  (references RPAM, the Jul 28, 2004, Rispoli
  memo, Guidance Asset Utilization Guidance,
  the FIMS Data Element Dictionary, dated 04/24/07,
  and FIMS Reports such as 082 and 093)
• Optimum use notion is not addressed
  (references 41 CFR Chapter 102, 102-75.40
  through 102-75.55 and the 2004 Rispoli memo)
• The FAC acknowledges that the definition allows
  discretion with respect to the calculation
  method, as suggested by the FRPC.

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RFC Status FAC Approved

• 08-01 NNSA Transformation Activities
• Funding Source
• FY Priority Score
• FY Priority Rank
• Total Estimated Cost Disposition
• Excess Deferred Maintenance Reduction
• Excess Yearly SM Costs
• Candidate for Transfer
• Contaminated
• 08-04 Remove Summary/Detail Indicator

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RFC Status FAC Not Approved

• 08-02 New Usage Code Training Venue
• 08-05 Add Costworks indicator to RPV flag
• 08-03 New usage code for Greenhouse

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RFC Status RFC 08-03
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RFC Status FAC Not Approved

• 08-07 NNSA Enduring field
• Facilities and infrastructure that are projected
  to remain operational beyond the planning period
  FY2018
• 08-08 NNSA Transformation fields for new
  construction
• Add selection choices to Building Status
• Project Number
• Construction Funding Type
• Planned Year Occupancy
• Planned Year Acquired
• Total Project Cost

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RFC Status Withdrawn

• 07-12 1-click report for SC TYSP
• 07-13 RPV model for small buildings
• lt 500 sqft
• Metal framed
• Prefabricated
• On a concrete slab or raised foundation, with or
  without utilities
• Used to protect equipment or house mission
  critical communication devices

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RFC Status RFC 07-13
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Change Request Status
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Special Thanks

• Mark Gordy
• Gayle Smith

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Membership

• Jolie Macier, Fermilab, Chairperson
• Carol Booth, SPRO
• Sharon Campbell, Savannah River
• Roger Johnson, ORISE
• Jane Nations, Y-12
• Laura Troche, Chicago Service Center
• Jerome Williams, SPRO

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Thanks

• Carol Booth
• Sharon Campbell
• Laura Troche
• Jerome Williams

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Membership Responsibilities

• Represent FIMS community interests
• 2-year term
• Monthly conference call
• Minutes preparation distribution

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• Questions?

Thank You!
Volunteers?