Welcome to the Payroll/HR Users Group (PHRUG)

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Welcome to thePayroll/HR Users Group(PHRUG)

• Thursday, March 15
• 900am - Noon

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Todays Agenda

• Welcome and Opening Remarks
• Announcements
• Tour of State Personnel Website
• RUG Update
• Problem Solving Group Work
• Interims
• Benefits

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Announcements

• Payroll Certification
• DBAs

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Announcements
Prior Year Benefits Adjustment DBAs Prior Year Benefits Adjustment DBAs Prior Year Benefits Adjustment DBAs
DBA DBA
Deduct Benefit Description
9375 9575 BCBS PRIOR YR
9376 9576 MUT PRIOR YR
9379 9579 TRI PRIOR YR
9377 N/A DENT PRIOR YR
9378 N/A VIS PRIOR YR
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Tour of State Personnel Website

• http//www.das.state.ne.us/personnel/

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RUG Update

• Quick Reference Card in HR/Payroll training
  manual
• Leave Report
• Historical Payroll Register
• Labor and Burden Distribution Report
• Reports that run automatically with Payroll

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• Run the Leave Report to view employees YTD leave
  balances, accruals, usage, and adjusted service
  date. This report also allows review of leave
  usage and accrual history for a pay period based
  on check date.
• View the instructions for this report in the
  HR/Payroll training manual.

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• Check Data Selection only if this report is being
  run on a specific employee. Otherwise, simply
  click Submit.

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• Complete the following
• Check Date enter the check date for which to
  run report
• Report Type Code enter a 1 or 2
• If 1, enter the Supervisors address book number
• If 2, enter a Security Business Unit range
• Pay Frequency enter BW for biweekly, or M for
  monthly

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• Run the Historical Payroll Register to create a
  Payroll Register for one or more historical pay
  cycles.
• View the instructions for this report in the
  HR/Payroll training manual.

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Employee Number
Home Business Unit

• If desired, narrow the report by
• Employee(s)
• Home Business Unit or range of Home Business Units

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• Complete the following
• Payroll Type leave blank
• Summary Mode
• 1 Pay Period Date
• 0, 2-5 Check Date
• Payroll Tax Year

OR

• Partial Year Date From and Thru enter dates
  based on Summary Mode option. (Ex. if Summary
  Mode 1, enter pay period dates if Summary Mode
  5, enter check dates.)

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• Complete the Print options as desired.

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• Run the Historical Labor and Burden Distribution
  Register to view hours worked and wages paid,
  along with state paid taxes and benefits, for
  each employee. History is only available for
  payrolls processed after April 6, 2006.
• View the instructions for this report in the
  HR/Payroll training manual.

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Employee Number
Security Business Unit

• If desired, narrow the report by
• Employee(s)
• Range of Security Business Units

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• Complete one of the following fields
• Pay Period Ending Date
• Date Range enter pay period dates

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Payroll Reports

• UBE vs. Report
• Review the following work instructions for
  descriptions of the reports that automatically
  run with Payroll.
• Processing Payroll Pre-payroll
• Processing Payroll Journal Entries
• Processing Payroll - Reports

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Group Work - Interims
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Links for Interims and Direct Payments

• Interim Instructions
• http//www.das.state.ne.us/accounting/nis/interim.
  htm
• Pay Calculation Spreadsheet 2007
• http//www.das.state.ne.us/accounting/forms/paycal
  07.xls
• Interim Payroll Worksheet
• http//www.das.state.ne.us/accounting/forms/Interi
  m1.xls
• Direct Payment Worksheet
• http//www.das.state.ne.us/accounting/forms/interi
  mdp.xls

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Pay Types vs. DBAs Leave Adjustments
Positive/Negative Amount Used Amount Earned Amount Available
Pay Types Positive Increase N/A Decrease
Pay Types Negative Decrease N/A Increase
DBA Positive N/A Increase Increase
DBA Negative N/A Decrease Decrease
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Interim Activity 20 minutes

• Please work in your groups to do the following
• Find the errors on the completed interim form
  provided.
• Complete the blank interim form correctly.
• A payroll calculation form is provided for
  reference.

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Group Work - Benefits
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Thank you for coming!Please remember to fill
out an evaluation!