Royal Government of Cambodia

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Royal Government of Cambodias Seila Program

• MIS-Seila Databases

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Introduction To The Seila Databases
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Seila Databases

• There are 5 types of the databases developed by
  the
• Seila program. Only the last database has been
• Institutionalized in the Ministry of Planning.
  The
• others are on the process of experimentation.
• Seila Contract Database (SCD)
• Commune Development Plans Database (CDPD)
• Project Information Databases (PID)
• Seila Inventory Management Database (SID)
• Commune Database (CDB)

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Seila Databases

• 1. Seila Contract Database (SCD) is a database
• system for managing Seila-related contracts.
• It can be used to
• Provide provincial and national level Seila
  Program management with information on program
  workplans, budgets, progress and outputs
• Prepare summary and analysis of program outputs
  and unit costs for program management,
  stakeholders and donors
• Serve as a tool for monitoring and evaluation of
  the Seila Program, but with limited use.

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Seila Databases

• 2. Commune Development Plans Database (CDPD) is
  a source of information on proposed and planned
  investments and delivery of services activities
  at the village and commune level.
• The Use of the CDPD
• It provides data on stated temporary agreement
  (TAs) committed at district integration workshop
  (DIW) by line departments, NGOs and IOs
• It is a tool to produce District Priority
  Activities Matrices (DPAMs), and to document the
  outcome of the DIWs.

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Seila Databases

• 3. Project Information Database (PID) is a
• database of information on Commune/Sangkat Fund
• projects and outputs.
• The Use of the PID
• It provides data on different types of
  development projects and service delivery using
  the CS Fund geographically that have been
  implemented every year
• It tracks outputs of both development projects
  and service delivery at the commune level.

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Seila Databases

• 4. Seila Inventory Management Database (SID) is
• a database of information all equipments
  purchased
• under the core and non-core projects of the Seila
  
• program.
• The Use of the SID
• It provides data different types of equipments
  purchased every year, and status
• It used as a tool to generate inventory
  information for submittion to the Ministry of
  Economic and Finance for clearance

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Seila Databases

• 5. Commune Database (CDB) is a database
  containing
• information related to village, commune,
  district, provincial and
• national situation on assets, families,
  women/men by age
• group, school enrolling and drop, education,
  sanitation, means
• of agriculture, etc.
• The Use of the CDB
• It provides overview situation of every level of
  administration in term of the above mentioned
  points
• It is also used as a tool to assess the poverty
  level, for budget allocation from national level
  
• It is a tool to produce commune profile as a
  basic tool for commune development planning.

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What triggered the development of this MIS?
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• What triggered the development of this MIS?
• More fund allocation
• More complexities of contracts and projects
• Different level of contracting
• As requirement for project management
• What was the original purpose of this MIS?
• For the smooth management and preparation of all
  different contracts and projects at different
  levels
• For Monitoring and Evaluation purpose
• On basis of what was the MIS designed?
• Information needs of different boundary
  stakeholders.

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• Who designed the system?
• Project staff at both national and provincial
  level with technical support by IT staff who were
  employed as permanent information technology (IT)
  advisor. (3 staff)
• Does the MIS provide management with the
• information they need?
• Activity implementation, Outputs, but less on
  outcomes and impacts
• Financial status
• Types of different projects and location

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• Who else are served by the MIS?
• Project partners and donors, and even other
  related development organizations.
• Does the MIS include ME information?
• Very few, just on activity implementation and
  outputs, and financial status of each contract or
  project
• Is the MIS actively used for
• management decision making?
• Yes, for budget allocation and improvement of
  contract/projects preparation.

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For more Information, please visit
www.seila.gov.khThanks