MEETING MANAGEMENT

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MEETING MANAGEMENT
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Meeting Preparation

• Defining the Problem
• Concise statement of why a meeting

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Determining the Needfor a Meeting

• How many people are involved? At what levels?
• Will a meeting save time? Is an exchange of ideas
  needed?
• Should everyone get the same story? Are policy
  decisions to be made?

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• Deciding what should be accomplished write
  questions
• Selecting the meeting type
• Selecting the participants knowledge and
  authority to commit resources Alternate?
• Distributing advance information

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• Problem, objective, expectations, questions
• Written material
• Notifying and reminding the participants What
  do you want them to do prior to the meeting?
• Arranging for proper facilities p.7 handout
• Preparing agenda p.5 handout

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Leading a Meeting

• Start on time
• State the purpose of the meeting
• Encourage discussion
• Exercise Control of both you and the group
• Summarize periodically
• End with a specific plan
• Follow-up