Essential Tips for Project Management Meeting

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Tips for Project Management Meeting
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• There's a meeting with your team on Thursday. In
  this meeting you have to discuss about the
  project status. As you are project manager, if
  the project got successful, then credits goes to
  whole team or if gets failed, then you are
  responsible for it. Every project team members
  are very eager to know about the project status.
  During meeting you have to act as normal.

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Each Member Aware of Meeting

• Each every team member of project should know
  about the meeting and it's timing. Along with
  time mention the duration of meeting and agenda
  so that team members will manage their task.

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Make Everyone Relax

• During meeting make everyone relax, whatever your
  status of project. People are afraid of speaking
  if they are under pressure. This will help you to
  know the truth of project progress from their
  individual contribution.

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Communicate to Everyone

• Though some people have knowledge, but they are
  not much talkative. So, always communicate to
  everyone. Some members are more talkative leaving
  the main scenario. Let them speak, but bring them
  on track otherwise it would be unnecessarily
  total waste of time.

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Keep Diary with You

• Keep your diary with you, not blank In diary
  you must mention the points to be discussed
  during meeting, in advance.

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Unique Format

• Select the format for writing the key points
  during discussions. Stick to that format only,
  otherwise you would require more time to regain
  the points or you would lose the important points.

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Keep Backup Plan

• Meeting rooms are not comfortable, pens run out
  at just critical moment. Plan for everything.

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Ask for Feedback

• When your meeting is over, ask for feedback. You
  could do this directly at the end of the session
  or after a few days later. Its good to get some
  feedback as it helps you work on what to improve
  for next time.

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Use Tool

• To carry out all the process before, during and
  after the meeting effectively, use the project
  management templates. You can schedule meeting,
  meeting agenda, share status report, meeting
  minutes and communicate with members once the
  meeting has ended.

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Thank You!