NORTH WEST ARCHIVES

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NORTH WESTARCHIVES RECORDS SERVICES

• DEVELOPMENT OF RECORDS MANAGEMENT
• IN
• NORTH WEST PROVINCIAL
• GOVERNMENTAL BODIES
• Presented by Murvin A. Mabe

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BACKGROUND

• PRE 1996
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
• BOPHUTHATSWANA
• INHERITED STORAGE FACILTY - DEFAULT
• NO ESTABLISHED ARCHIVES UNLIKE
• KZN
• E.C.
• W.C.
• F.S

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CURRENT SITUATION

• NO FULLY FUNCTIONAL REPOSITORY
• EX-BOP
• TPA
• CPA
• BACK LOG OF TERMINATED RECORDS
• PROPERLY MANAGED A or D

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BASIC STRUCTURE

• NORTH WEST

ARCHIVES RECORDS SERVICES
RECORDS ADMIN
ARCHIVES ADMIN
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GENERAL CHALLENGES

• RM IS NOT TAKEN SERIOUSLY IN THE N.W.
• NUMEROUS INTERACTIONS WITH HEADS OF GOVERNMENTAL
  BODIES
• COPERATE MEMORY OF GB
• UNDERTAKINGS COMMUNICATED N.W.
• MISS INFORMATION SECURITY

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GENERAL CHALLENGES CONT

• RECORDS EMPIRES IN ALL GB
• NO RM CRITICAL TOOLS
• POOR RM IMPOSSIBLE TO ACHIEVE INFORMATION
  SECURITY
• NO SENIOR MANAGEMENT SUPPORT

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CAPACITY RM STAFF

• LACK OF TRAINED R.M. STAFF
• TRAINED R.M. GREENER PASTURES (KZN)
• DUMPING GROUNDS-CORE COMPETENCIES
• INTERVIEWING APPLICANTS

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CAPACITY RM STAFF CONT..

• NO APPOINTED RECORDS MANAGERS
• TRANSFER OF RECORDS TO ARCHIVES
• -BETWEEN GB
• MASSIVE BACK-FILING BACKLOG
• -GB ARCHIVES

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• STRATEGY TO TURN AROUND RECORDS MANAGEMENT IN THE
  NORTH WEST PROVINCE

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DEVELOPMENTS/ R.A./ SOLUTIONS

• N.W. RECORDS MANAGERS FORUM
• N.W. REGISTRY HEAD FORUM
• APPOINTED RM IN THE FF DEPARTMENTS
• HEALTH / DSAC DD
• DACE AD
• OOP AD
• DPW AD
• DSD AD (Greener Pastures) level 10?

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DEVELOPMENT/ R.A./SOLUTIONS

• PROJECT 1
• RM INFORMATION SESSIONS TO DMC OF GVT BODIES FOR
  SUPPORT/ BUY-IN
• 11 DEPT 4 OUTSTANDING
• 9 MEC 7 OUTSTANDING
• 24 MUN 15 OUTSTANDING
• 2 NATIONAL DEPT. (SASSA PUBLIC WORKS)

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DEVELOPMENT/ R.A./SOLUTIONS

• PROJECT 2
• DEVELOPMENT IMPLEMENTATION OF RECORDS
  MANAGEMENT SYSTEMS IN GB
• 11 DEPT 4 OUTSTANDING
• 9 MEC 5 OUTSTANDING
• 24 MUN OUTSTANDING?
• TRADITIONAL AUTHORITIES/ OFFICE OF MAYOR

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ARCHIVES
D
C

• RM

P O L I C Y
C L A S S I F I C A T I O N
DESTROY
A P P R A I S A L
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DEVELOPMENT/ R.A./SOLUTIONS

• PROJECT 3
• CAPACITY BUILDING FOR RECORDS CLERKS (NEEDS
  ANALYSIS)
• ALL DEPTS
• ALL MEC
• ALL MUNICIPALITIES (DISTRICTS)
• CAPACITY BUILDING FOR RECORDS MANAGERS - UNIWEST

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Wheres it?
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DEVELOPMENT/ R.A./SOLUTIONS

• PROJECT 4
• SYSTEMATIC DISPOSAL PROGRAM IN GB
• 11 DEPT 4 (DEPT. OF PUBLIC WORKS)
• 9 MEC 1
• 24 MUN 1
• NATIONAL DEPT. (SASSA PUBLIC WORKS)

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DEVELOPMENT/ R.A./SOLUTIONS

• PROJECT 5
• PROMULGATION OF THE PROVINCIAL ARCHIVES ACT
• -ALL STAKEHOLDERS!!! - FEB 2008
• -TEETH TO ENFORCE ITS MANDATE
• -EXCO RESOLUTIONS (EXCO 8/2005)

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DEVELOPMENT/ R.A./SOLUTIONS

• PROJECT 6
• PARTNERSHIP WITH UKZN/ MEC BURSARY SCHEME
• - POSTGRADUATE DIPLOMA
• -CAPACITY BUILDING
• -5 STUDENTS CURRENTLY
• -5 PREVIOUS YEAR

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THANKSIN RECORDS MANAGEMENT! TEL
018 381 7961E-MAIL mamabe_at_nwpg.gov.za