PROCESS MANUAL

1
PROCESS MANUAL

• Teaching Someone to do Something

2
Introduction

• Parts of the Assignment
• Front Matter
• Main Manual
• Back Matter
• Oral Presentation
• Student Example
• Group Process Exercise

3
Parts of the Assignment

• An abbreviated set of directions teaching someone
  how to use software or a website accessible to
  UMBC students (three short or two long functions)
• One process from your manual that you will
  demonstrate to the class as an oral presentation

4
Purpose

• Communicate knowledge to educated lay audience.
• Enable UMBC students to use software correctly
  and safely for either schoolwork or enjoyment.

5
Title Page

• Compose a clear, accurate, brief title
• Include name of software/website in title
• End with information about writer(s) name, due
  date, course.
• Place this information on a page of its own,
  without a page number.

6
Table of Contents

• New page with lower case Roman numeral page
  number
• All major headings from process
• Flush right with leader
• (ex. Introduction . . . 2)
• Minor headings may be included as long as there
  are not too many headings with same page number
  (more than three is too many)
• Separate list of illustrations if more than five

7
Preface

• An introduction written by the works author(s)
• An explanation of how the work came into being
• Thanks and acknowledgements to people who were
  helpful during the research and writing process
• Name all group members

8
Introduction

• New page with Arabic page number
• Description and purpose of application
• People who should use application
• Time when process should be done
• Safety information
• List of materials and equipment needed to
  complete process

9
Body

• All steps in process should be listed in
  chronological order
• For audiences benefit, number each step.
• Every step in process should be included.
• Each step should begin with a command and follow
  up with an explanation if one is necessary.

10
Body 2

• Visuals should supplement directions.
• Use screen captures so audience will know what
  they should see if they do the step correctly.
• Activating Windows 7 is an example of directions
  with screen captures.

11
Writing Commands

• Commands begin with verbs. The subject is always
  you, so is said to be understood.
• Dont omit articles, prepositions from commands
  to avoid misunderstandings
• Locate midpoint and draw line.
• Locate the midpoint and the draw line.
• Locate the midpoint and draw the line.

12
Conclusion

• Warranty information
• Technical support
• Troubleshooters checklist
• 2-3 columns problem, cause, solution
• Frequently asked questions (FAQs)

13
Microsoft DOS FTP Troubleshooting
PROBLEM CAUSE SOLUTION
When entering the name during the get command, you get an error message stating that no such file or directory exists. Incorrect File name typed  Check the filename, and make sure you copy the exact file name, as it is case sensitive (you can find out the exact file name with the dir command).
14
Topic Handout

• Guidelines

15
Oral Presentation

• Choose one process from your manual to explain to
  the class.
• Use PowerPoint to create slides for your
  presentation.
• Take no more than fifteen minutes to teach class
  to do this process.

16
Student Example of Presentation

• How to export a Word Outline into Powerpoint

17
Process Exercise

• Group Process Exercise