Time Management

1
Time Management

• Adjustment in your attitude and behaviors toward
  meeting daily demands, thereby decreasing stress

2
Time Wasters

• Attitudinal
• Behavioral
• Habits
• Procrastination
• Avoidance
• Perfectionism
• Unassertiveness
• Work addiction

3
Why People Procrastinate

• Easy vs. complex tasks
• Likeable vs. distasteful tasks
• Routine vs. new tasks (instant gratification)

4
Situational Time Wasters

• Paperwork
• Reading material
• Telephone calls
• Inefficient meetings

5
Effective MeetingsPrior to the Meeting

• Prepare agenda
• date, time, place
• what to bring
• topics for discussion

6
Effective and Efficient Meetings

• During the Meeting
• Keep to time limits
• Deal with tardiness
• Keep minutes
• Goals visible
• Next meeting date/time
• After the Meeting
• Distribute minutes
• Distribute meeting summary

7
Time Management Strategies

• Plan and set goals
• Develop action steps
• Write to-do lists
• Delegate
• Determine peak energy periods
• Find hidden time
• Improve decision-making skills

8
Goal SettingSmart Goals

• Specific
• Measurable
• Achievable
• Realistic
• Timed

9
Goal Setting and Action Step Planning
Goal Timeline 1.
____________________ By __________ Action
Step a. ________________ by
_______ b. ________________ by
_______ 2. ____________________ By
___________ Action Step a.
__________________ by ________
b. __________________ by
________
10
Delegation Considerations

• Delegator
• Letting go
• Empowerment
• Delegatee
• Ability (e.g., skill)
• Willingness
• Situation
• Time constraints

11
Steps for Successful Delegation

• Determine ability and willingness of delegatees
• Clarify the goal
• Define responsibilities and level of authority
• Provide training

• Break big tasks into smaller ones
• Compliment delegatee after each task
• Coach, dont lead
• Require completed work

12
Decision-MakingWhy People Get Stuck

• Fear of Unknown
• Fear of Conflict
• Lack of Knowledge
• Poor decision-making skills

13
Effective Decision-Making

• Identify problem
• Write down the goal
• Consider all possible solutions
• Evaluate each solution
• Consider advantages and disadvantages of each
• Choose solution that best meets the goal
• Carry out decision
• Monitor