Report to the LCLS Facilities Advisory Committee

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Report to the LCLS Facilities Advisory Committee
Mark Reichanadter LCLS Deputy Project Director

• Project Management Status
• Cost and Schedule Performance
• Funding, Obligations Costs
• Milestones Critical Path
• Procurement Status
• Integration Management
• Risks Mitigations
• Summary

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Review Documentation

• LCLS Project Review information
• http//www-ssrl.slac.stanford.edu/lcls/fac/2008-ju
  ne/index.html
• Thumb drives of presentations and back-up
  documents
• Responses to Oct07 FAC Recommendations
• April 2008 Monthly Report
• Current LCLS Risk Registry
• Questions? Contact
• Helen ODonnell X3368, heleno_at_slac.stanford.edu
• Daphne Mitchell X5377, dmitchell_at_slac.stanford.edu

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Project Status

• LCLS reporting against a new Baseline
• Approved by DOE Deputy Secretary in January
• Addresses impacts of the FY07 CR
• TPC 420M (TEC 352M, OPC 68M)
• CD-4 July 2010
• TPC gt78 Complete, TEC gt82 Complete
• Contingency on TEC 21.3M
• 35 on remaining work
• Management Reserve on OPC 9.5M
• 35 on remaining work
• FY08 contingency tight but is being managed

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TEC Project Status Summary

• Technical Systems well advanced
• Injector Linac complete through Sector 30
• Undulator components mostly in hand.
• XTOD in procurement phase. XES in final design.
• Turner Construction gt90 Complete
• Powering equipment Tunneling activities
  complete.
• BO through NEH in June.
• BO through FEH in August.
• SLAC installing technical equipment prior to BO
  co-occupancy
• LCLS Facilities turned over to Operations
• Injector Facility (w/Drive Laser)
• Linac (w/BC-1, BC-2) through Sector 30
• Magnetic Measurement Facility

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LCLS Project Performance (Apr08)
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Project Performance (Apr08)

• TPC
• BCWS 304.5M
• BCWP 301.7M
• ACWP 301.4M
• Obligations (cum) 309.6M
• TEC (Line Item)
• Remaining Work (ETC) 60.3M
• 14M is under contract
• Est at Complete (EAC) 332.7M
• EAC includes variances and Pending BCRs

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TEC Remaining Work 60.3M
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LCLS Earned Value Indices

• Not much trend data with the resetting of CPI
  SPI.

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LCLS TEC Progress
4.1M uncommitted BA on 24M of planned work
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FY08 Contingency Estimate
Estimate 1.4M draw on contingency through
30Sep08
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FY09 CR Impact Mitigation

• TEC base plan exceeds a strict 1/12th monthly CR
  allocation 2.6M.
• Worst case Delay procurements to match CR BA.
  Early science in FY09 is at risk.

Assumes 0 carry-forward

• Preferred solution Request 8.1M in Oct08, with
  3.1M in subsequent months.
• Award schedule-critical procurements. Adequate
  contingency is available to address unexpected
  costs. Turner close out scheduled for Dec08.

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DOE (Level 2) Milestone Performance
L2 milestones include 2 months float from early
finish dates
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LCLS Schedule

• Critical Path (CP) to CD-4
• Undulator/FEE C.O. install FEL commission
  Photons in FEH
• Total float 108 working days (5months)
• K-measurement 108 days
• Soft X-ray Mirror System 109 days
• Undulator Girder Assembly 111 days
• Pop-Up Camera System 113 days
• Space Renovation BO 90 days
• Renovation of existing space (low risk).
  Construction planned in FY10 but can be advanced
  if necessary.
• Co-occupancy installation of technical
  equipment prior to BO.
• Turner activities have priority. Co-mingled work
  is proceeding smoothly due to advance planning.
• Track Turner EV in LCLS PMCS, site walk
  validation, OAC meetings

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LCLS Procurements

• LCLS using co-located procurement group
• 1 Manager
• 2 Buyers (technical components)
• 1 Contract Administrator (A/E, CM/GC contracts)
• 1 Construction Buyer (Davis-Bacon contracts)
• Administer field changes and submittals
• 2 P/T Consultants (price and change negotiations)
• Weekly technical/procurement staff meetings
• Advance procurements monitored via APPs
• DOE increased SLAC authority to 500K
• Starting pre-planning of LUSI procurements.

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Recent Procurements gt100K

• Recent performance on estimating contracted work
  has been good.
• 11M of large procurements remain (4.5M Space
  Renovation, 2.8M D/B FEH Hutches)

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Integration Management

• Integration Management Team (staff of 8)
• Directed by R Boyce
• Meets weekly to review interfaces, resolve gaps,
  conflicts
• Representation from all LCLS L2 WBS (includes
  LUSI)
• Monitor installation readiness, planning and
  coordination
• Design reviews continue to play important role in
  advancing design and vetting integrated solutions
• Risk Registry now mostly a tactical document
• Punch list managed by System Managers
• Often involves integrated mitigation actions

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LCLS Technical Specifications

• LCLS technical specs flow down from GRD-PRDs
• LUSI beginning to finalize its design specs
• LUSI interface captured in ICDs Interface
  Working Group

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Project Management Risks Mitigations

• Safety Particularly construction and
  installation
• Fully staffed in ESH, construction safety and
  oversight (UTRs)
• Regular inspections, enforced procedures,
  stand-downs, daily tool box meetings
• Aligned DOE, SLAC, Turner, Jacobs, Subcontractors
• Cost Contingency
• Perform monthly analysis on EAC and projected
  burn rate
• Perform semi-annual contingency assessment MC
  analysis
• Cost Control (Owner-directed changes)
• Regular walk-arounds with IMT and LUSI teams
• Adhere to configuration controls (BCR, FCO and
  DCR)

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Project Management Risks Mitigations

• Schedule Installation Coordination
• IMT facilitates integration and identify
  gaps/conflicts
• Weekly install meetings (w/Turner) readiness
  reviews
• Schedule FY09 Continuing Resolution
• Request 8.1M (5M above CR level) at beginning
  of FY09
• Defer less critical work until later in FY09
• Evaluate cost and contingency monthly
• Management Transitions
• Actively manage organizational interfaces
• LCLS-LUSI, transition to Linac Ops, transition to
  LCLS Science Program
• Project transitions are high priority to DOE and
  SLAC
• Regular communication and access to key resources
• DOE-BES, DOE-SSO, SLAC Directorate

• System Managers will address their risks and risk
  handling plans.
• Full lists of active risks and mitigation actions
  are LCLS Risk Registry.

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Summary

• LCLS reporting on recently revised baseline
• Overall, earned value making steady progress
• Milestone performance good so far
• Cost and schedule contingencies adequate to
  address project risks
• Monitor and manage FY08 contingency allocation
• Request 8.1M in Oct08 (5M above CR level) to
  maintain schedule to early science
• Challenges ahead
• Close out (Turner) construction project
• Simultaneously manage install/commission
  activities
• Continue LUSI integration and transition to
  operations

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End of Presentation