Roll Revision Cycle

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Roll Revision Cycle
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Continuous Updation (Between Revision)

• Continuous updation in the Electoral registration
  system is possible through out the year, though
  it is not widely known
• Under Section 23 24 RPA, 1950, applications for
  inclusion/deletion/modification of the names or
  particulars can be given from Final publication
  of Roll to the next Draft publication , to update
  the entries in the next Final Electoral Roll
• Process of continuous updation is halted only
  during other types of revisions and during an
  election from the last date of filing of
  nominations till declaration of results

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Procedure of making applications during
continuous updation
Photo of Elector must be given
Applications are made under Sections 22 or 23
RPA, 1950
Applications should be made in appropriate Forms
in duplicate
Deletion, correction and transposition of names
can be made by ERO on receiving application or
suo-moto . There is no provision for suo moto
inclusion of names by ERO
Applicants should submit their photo for
enrolling with photo in Electoral Roll Form
(001A) for submission of photos and Form (001B)
for corrections are no longer used. Form 8 is
used for these purposes as well
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• Bulk applications during continuous updation
• Applications in bulk can be received by ERO
  during continuous updation only
• The person submitting the applications in bulk
  should take care of the following points

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Actions taken on receiving the applications

• All claims and objections received during
  Continuous Updation should
• List of applications in Form 9,10,11 and 11A to
  be prepared and put up on
• the notice board of ERO
• website of CEO
• Personal notice must be given to the person
  submitting claims and objection
• Disposal of as per rules by ERO only on-line
  using ERMS
• Applicant must be informed of the decision of ERO
  both by SMS and in writing by post
• The corrections/deletion/transposition of entries
  shall be under Section 22 RPA 1950 and additions
  under Section 23 RPA 1950

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Actions taken on receiving the applications

• ERO should maintain a set of four separate
  registers for each Constituency in the format
  prescribed by Commission (Annexure 8.1, 8.2, 8.3
  and 8.4)
• ERO should maintain the data up-to-date all the
  times as there is no fixed time for the
  publication of the modification
• The register used for continuous updation shall
  be continuous supplement for that particular year
• The ERO should indicate the Section and Part no.
  on the top right hand corner of the application
  Form to link with the register in the following
  manner Part No. 23/ Section No.2

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Annexure 8.1
Annexure 8.2
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Annexure 8.3
Annexure 8.4
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Register Formats for all the 4 Forms
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• Applications to be disposed monthly

Applications received in a calender month
Disposed during next month calender month
Preparation of manuscript separately in
duplicate for each Part
Computerized data entry for next Draft Roll
Copy of manuscript transferred to DEO by 7th
next calender month
Completed till 25th of that month
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Supplements of the continuous updation

• The supplements of the continuous updations
• Should be printed as Part of the Draft Roll below
  last supplement of that year
• Should be printed before Draft Roll to integrate
  the entries in the Draft Roll in an election year
• Ensure tracking of the changes since last Final
  publication of Rolls
• Will have the serial number nest after the number
  in previous supplement, indicated on right hand
  corner of the header
• Should have supplement process and year in
  words and Continuous updating ltfrom dategt to ltto
  dategt in figures
• There can be more than one supplement for each
  year

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General Instructions for deletion, Inclusion,
Transposition and Correction

ERO can correct, transpose, or delete the entries
under Section 22 RPA, 1950 under general or
special direction of Commission ERO should give
the concerned person a reasonable opportunity of
being heard before taking any decision on
change/deletion/modification Inclusion of name
Any person can apply to ERO for the inclusion of
name in the Finally published Roll under Section
23 RPA, 1950 Such cases of inclusion of names
would be less as annual revision would have been
conducted on first of January Generally Form 6
for inclusion during continuous revision would be
from person shifted from other Constituency Care
should be taken before enrolling applicant
attaining 18 yrs of age, and it should be
verified that applicant became of age on 1st
January of that year
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General Instructions for deletion, Inclusion,
Transposition and Correction

• Transposition of names
• Applicants shifting residence in the same
  Constituency should be guided to fill Form 8A
  instead of Form 6
• Under Section 22 transposition is possible
• From one Part of the Roll to another Part of the
  same Roll
• Within the same Roll or within the same Part from
  one place to another place
• For transfer of name from one AC to another, the
  applicant should apply in Form 6 to the ERO of
  the latter Constituency under Section 23
• Form 6 during should be accepted with the a
  declaration of stay duration at the new and
  previous address
• Declaration from the applicant of Form 6 should
  state-
• His/her name is either not included in the
  Electoral Roll of that particular Constituency or
  any other OR His/her name was included in which
  he was ordinary resident and now he wishes to be
  excluded

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General Instructions for deletion, Inclusion,
Transposition and Correction

On receiving application to transfer from one AC
to another, the ERO should inform the ERO of the
applicants previous Constituency, to strike the
name of the applicant from the Electoral Roll
there and intimate the former Under Section 22,
the word entry will refer to different details
of the elector as name, age, photo etc The
person who change the name after Final
publication of the Roll should intimate through
application, that his/her previous entry is now
defective
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Detailed guidelines on Deletion of entries
Information on EROs Notice board

• Inviting Objections
• Objections are invited ltfrom dategt to ltto dategt
  
• (7 working days excluding Sunday/public holiday)
• Actions will be taken on ltdategt

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Detailed Guidelines on Transposition and
Correction of entries

• The procedure followed for transposition and
  correction is same as that of deletion
• For transposition of the service voters from last
  Part ERO should verify the discharge certificate
  of applications

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Appeal against the decision of acceptance/rejectio
n of application
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Certified copy of extract of Electoral Roll

• If an elector wants to contest an election from
  other Constituency, a certified copy may be given
  after the manuscript is prepared
• A Roll can be published and printed only at the
  time of Draft and Final publication
• Supplements of the continuous updation need not
  to be printed time to time except when an
  election is announced
• At the time of elections the supplement with all
  the additions, corrections, deletion and
  transposition made till the last date of
  nominations can be printed
• The provision related to sharing of extract as
  given in chapter VI, paragraph 20 to 23 under the
  Section on Inspection of Electoral Rolls and
  connected papers shall apply for printing the
  supplement of continuous updation