Medical Scholars Travel Program Overview 11/13/14

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Medical ScholarsTravel Program Overview11/13/14
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Agenda

• General overview
• Funding
• Whats covered
• Finding a project
• Whats different with travel projects
• Getting ready
• Reimbursements
• Student panel

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MedScholars Program
Introduced in 1980, and substantially expanded
over time

• Supports students for research projects with
  Stanford mentors
• Scholarly Concentration projects
• Other research projects
• BOTH SC and other projects

Provides support for tuition and stipend
Offers several award types
For research conducted at Stanford
On-campus (resident medical scientist)
Traveling Scholars
Away Scholars
Fellowship supplements
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MedScholars Program
Introduced in 1980, and substantially expanded
over time

• Supports students for research projects with
  Stanford mentors
• Scholarly Concentration projects
• Other research projects
• BOTH SC and other projects

Provides support for tuition and stipend
Offers several award types
On-campus (resident medical scientist)
For research conducted away from
Stanford, primarily overseas provides
2500 additional travel support
Traveling Scholars
Away Scholars
Fellowship supplements
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MedScholars Program
Introduced in 1980, and substantially expanded
over time

• Supports students for research projects with
  Stanford mentors
• Scholarly Concentration projects
• Other research projects
• BOTH SC and other projects

Provides support for tuition and stipend
Offers several award types
On-campus (resident medical scientist)
Traveling Scholars
For less common projects at other U.S.
institutions, for specific reasons
Away Scholars
Fellowship supplements
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MedScholars Program
Introduced in 1980, and substantially expanded
over time

• Supports students for research projects with
  Stanford mentors
• Scholarly Concentration projects
• Other research projects
• BOTH SC and other projects

Provides support for tuition and stipend
Offers several award types
On-campus (resident medical scientist)
For students receiving significant outside
fellowships (e.g. HHMI), to ensure
funding comparable to other MedScholars
Traveling Scholars
Away Scholars
Fellowship supplements
Awards can be pro-rated in quarter FTE increments
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Funding
Effort Tuition Charged MedScholars Pays (Total) Tuition Covered Stipend
100 3,266 10,866 3,266 7,600
75 16,333 8,150 0 8,150
50 16,333 5,433 0 5,433
25 16,333 2,716 0 2,716
Effort Tuition Charged MedScholars Pays (Total) Tuition Covered Stipend
100 3,380 11,200 3,380 7,820
75 16,905 8,400 0 8,400
50 16,905 5,600 0 5,600
25 16,905 2,800 0 2,800

• In addition, Travel Scholars are eligible for
  up to 2500
• Things to consider
• Tuition Stipend gets released at beginning of
  quarter
• Travel costs are reimbursed once travel has been
  completed

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A few Provisos and Addendums

• MedScholars funds research projects
• Not other things like community outreach,
  language learning, taking interesting classes,
  etc.
• MedScholars funds your time
• Not other things like staff or lab equipment
• You can get up to 5 quarters of full-time support
• Projects must be done with a Stanford faculty
  advisor
• Projects at other U.S. universities are seldom
  funded

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Finding a Project

• FIND your mentor/project
• Network with your peers
• Utilize Project Guide (sent via email)
• Talk to SC Directors- especially from Global
  Health
• Read your emails
• Review MS website for updates http//medscholars.
  stanford.edu/

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How it Worksthe next seven steps

• DRAFT your proposal (30 days out of deadline)
• SUBMIT your proposal AND any protocols (by
  deadline)
• SELECTION of projects (one month after deadline)
• WORK on project as proposed
• GET FUNDING!
• COMPLETE project (w/in 6 mths after last quarter
  of funding)

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Whats Different With a Travel Project?

• Research takes place at destinations outside the
  U.S.
• Projects involving cross-cultural experiences.
• Student is eligible for up to 2500 in travel
  costs in addition to regular MS funding

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Whats Different With a Travel Project?
(Continued)

• Travel projects require an on-site mentor in
  addition to your Stanford mentor
• Letter of support required from both mentors
• Travel budget must be included with your proposal
• IRB/APLAC approval may be required from both
  sites
• Recommended deadline for summer is January 14th

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I Got the Award! Now What?

• Before you travel
• Travel Checklist
• Medical consultation
• Vaccines/medications
• Protocols in place
• Enrolled in 18 units of 370 under your SU
  mentors name
• Funding released!

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When You Return

• To be reimbursed, submit within 30 days
• Your name, student ID number e-mail address
• Itemized list of expenses with dates
• Travel allowance does not cover food/lodging
• Receipts
• Boarding passes
• Student Travel Certificate
• Signed by your SU mentor

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NOTE!

• MedScholars reimburses for direct travel to/from
  site.
• Indirect travel to research site must be reviewed
  prior to travel!
• Indirect Routes If, for other than University
  business, the traveler takes an indirect route or
  interrupts a direct route, payment for air fare
  will be at either the actual charge or the charge
  that would have been incurred by traveling the
  direct route by the most economical means,
  whichever is less. The charge that would have
  been incurred for a direct route must be
  documented, at the time of booking the actual
  flight, with a printout from Stanfords online
  booking tool, http//fingate.stanford.edu/staff/tr
  avel/res_jobaid/travel_agencies.html and a copy
  of the printout included with the iOU expense
  report.
• Contact MS Program prior to booking any travel!
• Travel to Ebola areas are discouraged.

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Tips Tricks For Success!

• Start your draft early!
• Do not wait to submit for faculty review until
  the day of the deadline!
• Deadline is at 600pm, not midnight!
• YOU still need to submit for MS review after your
  mentor approves the proposal!
• Dont forget protocols and co-mentors letters
  are due by the deadline!
• COMMUNICATE!

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Ask the Experts!