PROPOSED PERSONAL ACTION PLAN

1
WELCOME

• PROPOSED PERSONAL ACTION PLAN
• Drona KC
• PEWSP Nepal

2
Objective

• To prepare a detail Strategic Plan of PEWSO
  Nepal through participatory approach as a
  learning organization
• Needs of Strategic Plan
• PEWSO Nepal has no systematic participatory plan
  with its clear vision, mission and strategies.
• Effective strategic planning is a milestone of
  PME and success of project/program (learning
  from this course)
• Duration Mid of March to December 2004

3
Stakeholders and their involvement
Stakeholders Reasons/Interest of Involvement Plan to Involve them for Creating Changes
Executive Committee Decision making body of the organization Debriefing to share the key lessons Decision from EC to proceed for planning pro.
Donor/Partner organization Donor want to see effective utilization of their support for positive impact Inception meeting share the key lessons Discuss the gaps in relation to PPME highlight the needs of effective planning
Staff Members Key persons of program implementation Involve during debriefing Staff meeting and work division for planning
Community people (from disadvantaged groups) Main beneficiaries Interested to receive better services Invite representatives from various interest groups e.g. IGA, women development, drinking water, non-formal education etc. Encourage their active participation
4
Stakeholders involvement Cont..
Advisory Board Advisory Board a key body to give input when required Invite during debriefing A consultation meeting for the planning
Local Government Permanent institution to provide services to the community Local governance Act more accountable to the people Invite during the inception meeting Discuss the importance and role of local government for planning and the implementation
5
Constraints/problems

• Financial problems
• Feeling of increasing workload of the staff
  member
• Question on the active participation of the all
  stakeholders
• The present political situation of Nepal
• Effort to overcome the barriers/problems
• Prepare a proposal and sell/submit to donors
• Orient the staff member on PPME and motivate
  them
• Involve the stakeholders in all levels of
  discussion and encourage their participation
• Motivate the stakeholders through highlighting
  the importance of their active participation and
  minimum allowances as compensation to the
  community people

6
The process and major activities
Major Activities Process/Methods Date Responsibility
Building support from the colleagues to meet the objective Selling/sharing ideas talking to individual staff and EC 2nd week of March Program Coordinator (PC
Debrief. PPME key lessons to stakeholders highlight the need of strategic planning OHP presentation and discussion 3rd -4th week of March PC, EC and the staff members
EC meeting decision for the strategic planning process Prep. planning process required budget decide 1st week of April EC, PC and the staff
Concept paper Prep. discussion with the EC staff Concept paper share to EC, staff and get comments 2-3 week of April PC, EC and staff
Inception meeting with the stakeholders Meeting discussion 4th week of April PC and all the stakeholders
Training on PME to the staff member and stakeholders Simple manual and deliver the training May PC and staff members
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The process and major activities cont
Coordination/Mgt committee formation for the strategic planning process Representing all the stakeholders ToR prep. 1st 2nd week of June PC and all stakeholder
Form ME committee to monitor the whole strategic planning process Representing from the stakeholders 1st week of July PC and the stakeholder
Prepare detail operational plan for the Strategic Plan. A brief guideline preparation July end ME and Mgt. committee
Stakeholders analysis PLA tools e.g. Venn, GOPP, DFID August PC and the stakeholder
Situation analysis PLA tools e.g. Rich picture, Problem tree, SWOC/T, Matrix ranking August Sept. PC and the stakeholder
Detail strategic planning and documentation Planning WS using LFA in a simple way Sept. Oct. All the stakeholder
Proposal writing for funding and submission Prep. technical and financial proposal October-Nov. PC
Detail annual Operational plan Prep. Workshop Nov-Dec PC, EC and stakeholder
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The key evaluation questions

• How is the planning process going on?
• Is the concept paper and funding proposals well
  prepared?
• Are the resources properly utilized?
• Is the planning process going on according to the
  operation plan?
• Are the stakeholders actively participating in
  the planning process?
• What are the major issues and concerned arising?
• How are the issues being handled? What are the
  corrective measures?

9
Key indicators

• Evidences/Document of Key lessons shared of ME
  training
• of meetings held
• ME committee formed and ToR prepared
• All the stakeholders have been actively
  participating in the planning process
• Detail operational plan prepared
• The planning process has followed the operation
  plan
• Strategic plan prepared and well documented
• Annual detail operation plan in place
• Good proposal prepared and submitted to donors
• Resources requirement in order to implement the
  plan
• Financial
• Time
• Good Facilitator