Time Management

1
Time Management
2
Benefits of time management

• Efficient
• Successful
• Healthy

3
Obstacles to effective time management
Unclear objectives
Disorganization
Inability to say no
4
Obstacles to effective time management
Interruptions
More interruptions
Periods of inactivity
5
Obstacles to effective time management
Too many things at once
Stress and fatigue
All work and no play
6
What can we do?
Recognize that obstacles exist
Identify them
Employ strategies to overcome
7
Set goals

• Specific
• Measurable

8
Set goals

• Specific
• Measurable

• Achievable
• Realistic
• Time-based

9
Prioritize

• Do
• Delegate
• Delay
• Delete

10
Prioritize

1. Address the urgent
2. Accomplish what you can early
3. Attach deadlines to things you delay

11
Organize and Prioritize
Prioritize your tasks Where do the majority of
your tasks fall on the chart?
Urgent Not Urgent
Important I Important and Urgent II Important , but Not Urgent
Not Important III Urgent, but Not Important IV Not Urgent and Not Important
12
Organize and Prioritize
Quadrant I Immediate Attention Required
Urgent Not Urgent
Important I Important and Urgent II Important, but Not Urgent
Not Important III Urgent, but Not Important IV Not Urgent and Not Important
13
Organize and Prioritize
Quadrant II Requires attention, but not yet
critical
Urgent Not Urgent
Important I Important and Urgent II Important, but Not Urgent
Not Important III Urgent, but Not Important IV Not Urgent and Not Important
14
Organize and Prioritize
Quadrant III Nice to do
Urgent Not Urgent
Important I Important and Urgent II Important, but Not Urgent
Not Important III Urgent, but Not Important IV Not Urgent and Not Important
15
Organize and Prioritize
Quadrant IV These activities are time eaters
Urgent Not Urgent
Important I Important and Urgent II Important, but Not Urgent
Not Important III Urgent, but Not Important IV Not Urgent and Not Important
16
Increase Effectiveness

• After organizing and categorizing tasks,
  prioritize tasks
• Develop new skills
• Time Sense
• Goal Setting
• Time Planning
• Recognize Procrastination
• Celebrate your accomplishments

17
Organize
18
Learn when to say NO

• You cant do everything
• Dont undertake things you cant complete
• Remain consistent to your goals

19
Use your waiting time

• On public transportation
• At the doctors office
• Waiting for your plane
• On hold
• When you are early

20
Use your waiting time
Correspondence
Letters or memos
Books or tapes
21
Concentrate on the task at hand

• Focus on your goal
• Tune out interruptions

22
Consider your personal prime time

• Morning?
• Evening?
• Late night?

23
Celebrate your success
24
Review

• Set goals
• Prioritize
• Organize
• Learn when to say NO
• Use your waiting time
• Concentrate on the task at hand
• Consider your personal prime time
• Celebrate success

25
The Big Rocks of Life