EFFECTIVE PRESENTATIONS

1

• EFFECTIVE PRESENTATIONS

2
Some guidelines on presentations

• Preparations
• Tell everything 3 times
• Duration
• Attitude and voice
• Using aids
• Handling questions

3
Preparing a presentation

• Find out in advance who will be your audience and
  what they want to know
• Study the subjects and prepare a series of
  specific points to follow
• Write these main points on small cards or better
  even on flip charts, OHP-sheets or power point
  presentation
• Rehearse beforehand, but never learn it by heart
  or read it out

4
Tell everything 3 times

• Briefly in the introduction and final summary and
  in detail in between
• Introduction raise the interest of the listeners
  and explain what, why and how your are going to
  cover the subjects
• Main presentation detailed and well-structured
  explanation
• Finish summary of the main points and
  conclusions

5
Duration

• KISS Keep It Short and Simple
• It is better to stop while interest is still high
  than to continue until the audience gets bored
• Maximum duration is normally 20 minutes

6
Attitude and Voice

• Look around the whole group
• Speak naturally in a loud and clear voice
• Avoid distracting manners
• Be confident
• Being slightly nervous is normal
• Be enthusiastic
• Be yourself

7
Reasons for using aids

• Capture attention of the audience
• Improve the retention people remember better
  when they hear and see at the same time
• Respond to different learning styles
• Clearly highlight the main points
• Structure the presentation

8
Questions

• Ask questions to check whether you are understood
  (feedback!)
• Direct your questions first to the whole group
• Allow the audience to raise their own questions
  as well
• Take time to answer questions
• Let the audience answer as well

9
To summarise

• Proper preparation Who is your audience? What
  do they need to know? What is relevant? Prepare
  tools media!
• Tell everything three times introduction,
  explanation summary
• Keep it short and simple
• Be confident look around
• Speak loud and clearly
• Use aids
• Allow questions