PROOFREADING

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PROOFREADING

• Whats it all about?

Prepared by Pat Crawford for the Sunset Jr. High
Business Department
2
Introduction

• In this lesson you will learn
• What proofreading is
• Who does proofreading
• Why proofreading is done
• How proofreading is done
• Commonly used proofreading marks

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Introduction (Cont.)

• After this lesson you will be able to
• Proofread a document and apply appropriate
  proofreading marks
• Correctly key a document that has proofreading
  marks applied to it
• Accurately identify common proofreading marks

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All About Proofreading

• Proofreading is checking copy for
• Accuracy
• Spelling, grammar, punctuation, etc.
• Impression
• Tense, tone, intent
• Professionalism
• Overall appearance, clarity, conciseness

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Who Proofreads and Why

• Authors (You and I)
• Ensure accuracy
• Prevent giving a bad impression
• Help put best foot forward
• Business professionals
• Ensure the message is clear, concise, and
  accurate
• Give the reader a good impression of the company
• Ensure proper response and avoid legal issues

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How Do You Proofread

• Prepare for the task
• Clear your work area
• Remove distractions
• Read for understanding
• Ask yourself what the authors intent is
• Does the correspondence make sense
• Are there spelling or punctuation errors
• Does it flow smoothly
• Read before changing content

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Common Proofreading Marks
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Proofreading Links

• http//www.inkwelleditorial.com/proofreaders_marks
  .htm
• http//www.m-w.com/mw/table/proofrea.htm
• http//www.colorado.edu/Publications/styleguide/sy
  mbols.html