Implementing A PMO

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Implementing A PMO Enterprise Project
Management at NIH

• February 3, 2005

Bill Vesey, PMP Manager EPM Consulting
Practice Forte Systems, Inc. 5568 General
Washington Dr. Alexandria, VA 22312 703-916-9670
x 405 703-861-9251 Mobile bvesey_at_fortesys.com
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Agenda

• Background
• Schedule Development
• Project Control
• Progress

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Why Implement A PMO?

• Poor Project Performance
• CMM Level 1 Ad Hoc
• Unacceptable to Sr. Management at NIH
• Unacceptable to OMB/HHS

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The Critical Success Factors

• SENIOR MANAGEMENT SUPPORT
• POLICIES PROCEDURES MOST IMPORTANT

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PMO Process

• Step 1 Develop Policies Procedures
• Project Initiation
• Project Planning
• Project Execution
• Project Control
• Project Close Out
• Step 2 Configure MS Project 2002/Project Server
• Step 3 Train Project Managers, Resource
  Managers, Team Members on how MS Project
  2002/Project Server supports PP

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Tonights Focus

• Project Planning
• Schedule Development
• Enterprise Templates
• Enterprise Codes
• Building the Project Team
• Publishing the Schedule

• Project Control
• Timesheets
• Executive Summary Views
• Portfolio Analyzer

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MS Project 2003 Architecture

Team Member Timesheets, Project Managers, Sr.
Managementfor Control
Project Managers Resource Managers Schedule
Development
Line of Business Systems
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Schedule Development Enterprise Templates
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Schedule Development Enterprise Codes
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Schedule Development Building the Project Team
Building Project Team Demonstration
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Schedule Development Building the Project Team
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Schedule Development Publishing the Schedule
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Project Control Timesheets
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Project Control Timesheets
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Project Control Timesheets
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Project Control Executive Summary View
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Project Control Portfolio Analyzer View
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Progress

• Cultural Progress
• Customer Challenges
• CMM Progress

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CMM Progress
October 1, 2003 December 1, 2004
Project Integration
Project Plan Development
Project Plan Execution
Integrated Change Control
Scope Management
Project Initiation
Scope Planning
Scope Verification
Scope Change Control
Project Time Management
Activity Definition
Activity Sequencing
Schedule Development
Schedule Control
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CMM Progress (Continued)
October 1, 2003 December 1, 2004
Project Cost Management
Resource Planning
Cost Estimating
Cost Budgeting
Performance Measurement
Cost Control
Project Quality Management
Quality Planning
Quality Assurance
Quality Control
Project HR Management
Organizational Planning
Staff Acquisition
Team Development
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CMM Progress (Continued)
October 1, 2003 December 1, 2004
Communications Management
Communications Planning
Information Distribution
Performance Reporting
Risk Management
Risk Management Planning
Risk Identification
Risk Quantification
Risk Response Planning
Risk Monitoring and Control
Procurement Management
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Questions?