PERSONNEL MANAGEMENT

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PERSONNEL MANAGEMENT

• - IES MCRC,
• Bandra.

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Recruitment, Induction, Placement Development,
Personnel Budget

• - Lecture 2

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Opening Case

• Mr. Rao is in-charge of a printing press factory
  in Andhra Pradesh.
• 5 people work in this factory.
• 3 run machines,
• 1 supervises
• 1 moves the blank paper finished print by
  handcar
• Employee job position in point iii. needs to be
  filled
• 3 candidates A, B, C apply Whom to appoint?
  Why?
• A 35yrs, unmarried, Navy veteran, poor work
  record, seasonal odd jobs held, drove a
  forklift in the navy, has a strong build
• B 22yrs, recent migrant from Punjab, farm
  labour, assembly-line work, poor English, good
  Telegu, resides with his mum
• C local boy, finished school, 2 yrs back, works
  in a transport company, character references are
  excellent, is small, quick track star in high
  school.

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Recruitment

• Is a process of
• Searching for Prospective employees
• Stimulating them to apply for jobs

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SOURCES OF RECRUITMENT

• Internal
• Sources within an organizational pursuit.
• External
• Sources outside organizational pursuits.

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Internal Sources of Recruitment

• Present Permanent Employees
• Present Temporary or Casual Employees
• Retrenched or Retired Employees
• Dependants of Deceased, Disabled, Retired
  Present employees

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External Sources of Recruitment

• Campus Recruitment
• Private Employment Agencies / Consultants
• Public Employment Exchanges

• Professional Associations
• Data banks
• Casual Applicants
• Similar organizations
• Trade Unions

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Recruitment Techniques

• Promotions Transfers
• Internal candidates are stimulated to work.
• Recommendation of the present employees
• Management contacts the outsiders recommended by
  present employees
• Scouting
• Send organizations representative to various
  sources of recruitment
• Advertising
• (AIDA) attract Attention, develop Interest,
  create Desire, instigate Action

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Modern recruitment techniques

• Walk In
• Consult In
• Head Hunting

• Body Shopping GNIIT,SAP
• Business Alliances mergers, acquisitions
• Tele Recruitment internet telecommunication
  based

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Selection

• According to Dale Yoder
• "Selection is the process in which candidates for
  employment are divided into 2 classes - those who
  are to be offered employment and those who are
  not."

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Selection Process

• Application form
• Written Exam
• Preliminary Interview
• Group Discussion
• Tests
• Final Interview
• Medical Examination
• Reference Checks
• Line Managers Decision

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Selection of Sales Employees

• Applications received from various sources are
  scrutinized and irrelevant ones are discarded
• A candidate who passes the preliminary interview
  and is found to be eligible for the job is asked
  to fill in a formal application form.

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Selection of Sales Employees

• personal interview helps in interacting with the
  candidate and judging his communication
  abilities, his ease of handling pressure etc.
• former employer, former customers, business
  references, reputable persons such references
  are contacted to get a feedback on the person in
  question including his behaviour, skills, conduct
  etc.

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Selection of Sales Employees

• Many Companies check the financial condition of a
  prospective employee.
• Different types of tests are conducted to
  evaluate the capabilities of an applicant, his
  behaviour, special qualities etc

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Induction

• Induction is designed to provide a new employee
  with the information he or she needs to function
  comfortably effectively in the organization. It
  provides
• General information about the daily work routine
• A review of the firms history, founding fathers,
  objectives, operations, and products or services,
  as well as how the employees job contributes to
  the organizations needs
• A detailed presentation, perhaps in a brochure,
  of the organizations policies, work rules and
  employee benefits

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Requisites of an Effective Programme

• Prepare for new employees
• Determine information new employees want to know
• Determine how to present information
• Completion of paperwork

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Difference between Induction Orientation

• Induction Comes first and is followed By
  Orientation.
• Induction is for shorter duration and Orientation
  is for longer duration.
• Induction means introduction of the company as in
  the overall preview of company it's more in the
  form of presentations.
• Orientation is the practical overview of the
  company that is it includes introducing employee
  to different people of the organization making
  him more familiar with everyone so that he get
  the idea that what kind of company he will be
  working for and generating a level of comfort
  within the organization.

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Induction Process

• SCHEDULE
• 8 to 9a.m.- Co. history, products, philosophy,
  structure, authority within HRD deptt., HRM
  Policies Practices
• 9.30 to 10.30.a.m. Mr. R will explain co.
  benefits, fill health, tax other relevant forms
• 10.30 to 11.30 a.m. Tour to main bldg
• 11.30 12.30 pm Lunch with HR Manager Ms.
  Roopa
• 12.30 to 3 pm. Provide detailed tour of
  production, mktg deptt
• 3 to 5 pm. New worker on his own to familiarize
  himself with the job

• New Employee Mr. Niraj Mittal, MBA-HR, Bangalore
  University,2008
• Job Title Human Resource Executive
• Department HR Development
• Reporting Date 1st June 2008, 8a.m. report to
  Ms. Roopa (HRD Chief)

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PLACEMENT

• Refers to the allocation of people to jobs,
• It includes
• initial assignment of new employees
• And promotion,
• Transfer, or
• Demotion
• of present employees

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Assessment-classification Model Employee
Placement
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Management Development

• IS AN ACTIVITY DESIGNED TO
• improve the performance of existing managers,
• provide a supply of managers to meet the need of
  organizations in future and
• extend the understanding of the management
  activity by drawing from the following three
  resource areas
• Knowledge, skills and teaching abilities
  manifested by the academic world.
• Experience, expertise and resources provided by
  the organization within which the trainee
  operates.
• Trainee himself.

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Essential Ingredients of MDP

• Analysis of Organizational Present Development
  Needs
• Appraisal of present management talent
• Inventory of Management power
• Planning of Individual Development Programme
• Establishment of Development programme
• Evaluation of the programme

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Personnel Budget

• Due to increasing budget bottlenecks in the
  public sector, the largest expenditure blocks
  have to be planned in great detail.
• Personnel costs are often the dominating cost
  factor in a public organization.
• Managing and forecasting this budget accurately
  will enable an organization to come up with a
  very close projection of its overall budget
  requirements.
• Personnel Budget Planning will support this
  process both for a centralist as well as for a
  decentralist planning approach.

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Pick the most appropriate one

• 1. The Internal Sources of recruitment are
• Present temporary or casual employees
• Public employment exchanges
• None of the above

• 2. Requisites of an Effective Induction
  Programme
• Prepare for new employees
• Determine information new employees want to know
• All the above

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Match the term with its definition

1. It Refers to the allocation of people to jobs, It
   includes initial assignment of new employees And
   promotion, Transfer, or Demotion of present
   employees
2. It is designed to provide a new employee with the
   information he or she needs to function
   comfortably effectively in the organization.
3. It is a process of searching for Prospective
   employees Stimulating them to apply for jobs.

1. Recruitment
2. Placement
3. Induction

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Creating Effective Recruitment Ads

• Write a recruitment ad for a job you have held
• Explain where you would place this ad
• To improve its appeal
• To get qualified response
• Re-write the ad to appeal to
• Older workers
• Disabled people
• How would you go about finding such candidates?

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Simulation Exercise of Induction

• The job position is of an Accounts Executive
• Form 4 teams of
• New employees
• Superiors
• Subordinates
• Personnel Manager

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Role of Personnel Manager

• Introduces the team of new employees to
• Co. policy, practice tradition
• Job duties, responsibilities
• Superiors
• Sub-ordinates
• Explains clarifies
• Doubts of new employees

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Role of

• Superiors
• Formal items
• Informal items

• Subordinates
• Formal items
• Informal items

New Employees Clarify get explanations of
personnel department from superiors
sub-ordinates
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Thank You