NCOP SELECT COMMITTEE ON FINANCE MEETING

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Department of Education

• NCOP SELECT COMMITTEE ON FINANCE MEETING
• 15 NOVEMBER 2007

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OVERVIEW

• The objective is to report in terms of Section 32
  of the
• PFMA
• 2007/08 expenditure as at 30 September 2007
• Related service delivery outcome
• Conditional Grants Spending
• Capital expenditure
• Progress with regarding to the implementation of
  infrastructure progress
• Achievements, Challenges and Remedials
• Monitoring arrangements within FSDoE

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EXPENDITURE PER PROGRAME AS AT 30 SEPTEMBER 2007
1st Quarter norm 25, under spending 2.39 2nd
Quarter norm 50, under spending 2.21
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EXPENDITURE BY ECONOMIC CLASSIFICATION 30 SEPT
2007
Expenditure including commitments 51
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OVERVIEW OF UNDERSPENDING PER PROGRAMME

• Programme1 Administration
• ICT equipment(R36 million) Procurement has
  started and roll-out will commence from Nov 2007
• Programme 2 Public Ordinary Schools
• Non sec 21 LTSM in Districts. Orders have been
  placed and funds committed
• Programme 5 FET colleges
• Compensation of employees Outstanding claims for
  part-time educators and the implications of the
  FET Act
• Programme 6 ABET
• LTSM funds have been committed
• Programme 7 ECD
• Compensation of employees
• Transfers to centres delayed due to
  non-compliance
• Programme 8 Auxiliary and Associated Services
• Payment of markers R22million will only happen
  in December 2007

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Conditional Grant spending
R18 million transferred to the Colleges
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HIV / AIDS Performance Measures
ADVOCACY Target Actual
Orientation meetings for parents in 30 schools 30 39

TRAINING - Master Trainers
Train GET Learning Facilitators in Life Skills and HIV and AIDS 30 54
Train 60 FET Learning Facilitators in Life Skills and HIV and AIDS. 60 60
Train 135 Officials in Basic Counselling and referral Skills 103 107
Train 90 FET Officials in Conflict Resolution and Facilitation Skills. 90 90
Train 40 0fficials in a Teenage Pregnancy Prevention Programme 40 67

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HIV / AIDS Performance Measures
TRAINING - Educators Target Actual
Top up training of 1 300 ECD/ GET Educators 625 384
Train Educators in No Apologies Programme 38 150
Top up training of 500 FET Educators 258 300
Roll out of cross curricular integration in 200 schools (Gr.8-11) 200 136
EMDG training of SMTs in 300 Schools 300 In process
CARE AND SUPPORT
Train 300 educators in Basic Counselling Skills 75 152
Train 150 Schools in Substance Abuse and/or Victims and Villains Abuse Programme 25 95
Train 150 Ministers and Pastors in Care and Support 0 115
Establishing 80 schools as Nodes of Care. 80 In process
Parenting Project to prevent teenage pregnancy in 40 schools 40 In process
PEER EDUCATION
Train 2000 Gr 10 Learners in the RADS Peer education Programme 600 629
Train 34 Out of School Youth to implement Peer Education 30 30
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HIV / AIDS
CHALLENGES INTERVENTIONS
Due to industrial action workshops were postponed. Furthermore, most available holiday time is usually reserved for NCS training. Training has been restricted to afternoons, weekends or postponed to September/December holidays.
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ACHIEVEMENTS NSNP

• Providing meals for all school days (184 days)
• Voluntary food handlers are given stipend of R500
  each per month
• Schools are given R300 per month for gas / fuel
  per
• There are 637 schools with existing vegetable
  gardens
• Each District has 20 schools participating in
  Nutrition Education

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LEARNER SUPPORT

• NSNP Feeding 413 546 primary school learners
  in the 5 Districts

CHALLENGES INTERVENTIONS
Improvement of quality meals Improved menus gradually introduced within the limitations of the budget allocation
Improvement of monitoring of Services providers NSNP Monitoring appointed in all District the vast and rural nature of the province challenging. Capacity increased in the finance and procurement sections in the Directorates
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Infrastructure expenditure

• End of second quarter 47.79 expenditure
• The expenditure was below the 50 target due to
  the relatively late appointment of contractors.
  This challenge is addressed by providing project
  lists to the Implementing Agency (Public Works)
  earlier (by April of the previous year) for
  future years
• The expenditure has however reached the target by
  end October 2007.(60 against the target of 58)
• Regular monthly monitoring meetings between
  Implementing Agency and Client. Monthly reports
  are supplied and discussed
• Intensive quarterly reviews led by Provincial
  Treasury

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Infrastructure Programmes

• The Capital Infrastructure Programme consist of
  the following
• Major Capital implemented by Public Works with a
  focus on elimination of platooning and
  overcrowding. (Platooning will be eliminated in
  the next two financial years)
• The Minor Capital projects implemented by the
  Department of education in collaboration with
  SGBs targets renovations, maintenance and the
  provisioning of basic services like water,
  sanitation and electrification. (Agreements with
  DWAF and ESKOM are in place to assist with
  implementation)

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ACTUAL SPENDING BY FET COLLEGES ON RECAP GRANT
30 SEPTEMBER 2007
By the end of October, Actual expenditure has
improved to 83.04
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ACHIEVEMENTS FET RECAPITALIZATION GRANT

• RESKILLING STAFF TO OFFER RESPONSIVE PROGRAMMES
• 257 FET Staff received training according to
  identified needs to ensure effective teaching and
  learning as well as managing the implementation
  of the NC(v) programmes. Training will continue
  during November when NC(v) Level 3 lecturers will
  receive training.
• UPGRADING PHYSICAL INFRASTRUCTURE OF FET COLLEGES
  
• Colleges utilised funds to complete the
  following projects
• Build new classrooms, laboratories and offices as
  per identified needs (5 facilities completed, 15
  facilities in progress).
• Upgraded classrooms, laboratories and offices as
  per identified needs (9 facilities completed).
• Upgraded College sites (Upgrading of 2 college
  sites completed, upgrading of 2 college sites
  still in progress).
• Purchased equipment to support teaching and
  learning (Equipment for 47 classrooms, 2
  workshops, 2 resource centres and 4 offices were
  purchased)
• Prepare for delivery of new curriculum (Approved
  LTSM for NC(v) Level 2 programmes were purchased
  at all 4 FET Colleges for effective teaching and
  learning)

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ACHIEVEMENTS FET RECAPITALIZATION
GRANT(Continue)

• 3. ESTABLISHING CONNECTIVITY TO IMPROVE
  COMMUNICATION, INFORMATION MANAGEMENT AND
  CURRICULUM DELIVERY
• All the campuses of Flavius Mareka, Goldfields
  and Motheo FET Colleges are connected with their
  respective Central Offices through a Management
  Information System. (Maltui FET College has
  budgeted for this function in 2008/2009)
• The four FET Colleges marketed the NC(v)
  programmes in order to increase awareness.
• Open days were held to increase awareness and
  partnerships with the various Government
  Departments, SETAs, Local Government and
  Community Based Organizations.

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OVERALL ACHIEVEMENTS FET RECAPITALIZATION GRANT

• Several monitoring visits were conducted by DoE
  and the FSDoE in order to ensure compliance to
  financial management as well as the management of
  the Recapitalization Conditional Grant at FET
  Colleges
• DoE and FSDoE visited FET Colleges on a regular
  basis to assist and ensure implementation of
  management systems (e.g. Financial Management,
  Asset Management, Supply Chain Management and
  Recap Management Systems)
• Personnel at Colleges were trained for effective
  delivery of the NC(V) programmes through the
  Recap funds.
• Relevant, modern type equipment has been
  purchased for effective and efficient teaching
  and training of NC(v).
• Security and control systems have been installed
  at all four FET Colleges - boom gates, asset
  registers, Coltech for learner registration and
  keeping of financial records, etc.

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OVERALL ACHIEVEMENTS FET RECAPITALIZATION GRANT

• The improved appearance of college sites create a
  more positive image with the public and attract
  more learners.
• 715 learners received bursaries from DoE for
  NC(v).
• 1 434 learners received bursaries from the FSDoE
  for the Nated Programmes. The purpose of this
  financial aid is to improve Maths and Science
  performance as well as to increase the number of
  Engineering Students at FET Colleges.
• Infrastructure developments are taking place at
  Colleges.
• The provision of new modern facilities and
  equipment impacts on the improved quality of
  teaching and training.

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FET RECAPTITALIZATION CHALLENGES

• Inadequate student support services due to
  shortage of human resources at FET Colleges.
  (Mathematics and English Language Skills needs
  extra student support).
• Inadequate staffing of FET Colleges at Central
  Offices for them to be able to implement the new
  FET Act.
• Inadequate qualified lecturing staff to teach
  specialized NC(v) programmes (e.g. Engineering
  Field of Study) is a mammoth problem at FET
  Colleges.
• Much more attention needs to be paid to improving
  the skills of educators to enable them to meet
  the demands of the NC(v). Major efforts have
  already been made in this regard, but there is
  still a long way to go.
• The challenges relating to human recruitment,
  retention and professional development need to be
  addressed.
• Problems with contractors
• Do not keep to specifications in Service Level
  Agreements
• Fall behind schedule
• Not sufficient response from competent
  contractors to tender
• Building material not delivered on time
  (especially steel constructions)

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EXPERIENCES AND ISSUES RELATED TO INFRASTRUCTURE
GRANTS

• Monitoring and reporting
• Limited expertise within departments to
  effectively deal with the Infrastructure
  Reporting Model (IRM)
• Monthly reports and Quarterly reviews ensure that
  activities are successfully executed as planned
  and enhance strategic decisions regarding
  infrastructure delivery.

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PLANNING 2008/09FET RECAPITALISATION
Grant Objective Target Funds allocation
FET Recap To train educators Capacitate and train 394 FET Staff members to deliver NC(v) Programmes on Levels 2,3 and 4 R1,570,000
Develop systems to support delivery of NC(v) programmes To connect all 8 campuses of Maluti FET College with the Central Office. R200,000
To upgrade and refurbish of classrooms, laboratories and workshops To upgrade 1 student resource centre, 2 hospitality laboratories, 2 workshops and student toilets at 4 FET Colleges R13520,000
Upgrading of College Sites Upgrading of 6 college sites with regard to fencing, redecoration, signage, electricity and paving R8,450,000
Buying or building of new classrooms, laboratories, offices To build 2 workshops, 1 restaurant, 1 student support centre at 4 FET Colleges, as well as to purchase 1 new campus site at Harrismith R27,625,000
Purchasing of equipment To purchase and install equipment for 23 classrooms/ workshops/ laboratories for effective teaching of NC(v) programmes R7,110,850
Preparation for the implementation of curriculum To purchase LTSM as approved by DoE for the delivery of 11 NC(v) programmes. R1,094,150
Total R52,200,000
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Monitoring capacity

• Monthly Finance Committee meetings are held to
  discuss underspending and remedial actions
• Quarterly review sessions are held to provide
  feedback on service delivery and the budget.
• Monthly expenditure reports are sent for the
  attention and the comment of the HOD and the
  Executive authority.
• Letters are written to managers who underspent to
  inform them of the status quo and the
  implications of their underspending.
• Where underspending persist affected manager are
  brought before the executive leadership and the
  MEC to account for their actions.

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THANK YOU

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