ASERL Disposition Database As a Collection Management Tool

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ASERL Disposition DatabaseAs a Collection
Management Tool

• Bill Sudduth, University of South Carolina
• Liza Weisbrod, Auburn University
• Adam Haigh, Lander University

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Proposed Southeast Region Guidelines for
Management and Disposition of Federal Depository
Library Collections

• Built upon goals of IMLS grant
• Drafted by the ASERL Deans FDLP Task Force
• Approved April, 2010 at ASERLs membership
  meeting
• Proposed the ASERL Disposition Website where
  offers lists would be posted

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University of Floridas Role

• Host the disposition database
• Register users (Docs staff)
• Provide support to users (Docs and IT staff)
• Ongoing enhancements (IT staff)

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Are Depositories Using It?Registered Users

• Maryland 61 (14 of 23)
• Puerto Rico 60 (3 of 5)
• N.C. 56 (19 of 33)Louisiana 67 (18 of
  27)Georgia 17 (4 of 23)
• DC 12 (4 of 34)
• Virgin Islands 0 (0 of 2)
• Total 61 (191 of 314)
• Steering Committee members

• Kentucky 95 (19 of 20)
• Florida 85 (29 of 34)
• Delaware 80 (4 of 5)
• Tennessee 77 (17 of 22)
• S.C. 70 (14 of 20)Virginia 68 (23 of
  34)Alabama 73 (16 of 22)
• Mississippi 64 (7 of 11)
• IMLS Grant participant

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Politics and the Disposition Database

• Original purpose of the DD was to assist COE
  collection building
• First concern, retention of items within the
  state/region
• GPOs concern the database must reflect
  guidelines for disposition of materials

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Current Disposition Process

• See ASERL Disposition Database LibGuide
  When Will an Offer be Available to Me tab
• Primary Regional regional in state of library
• Within 24 hours (posts after midnight)
• 5 days exclusive access 45 days of access to
  offer
• Primary Selectives selectives in the state of
  library
• Available on day 6 (40 days of access to offer)
• ASERL CoE - items within the COEs scope as
  defined by Needs List
• Available on day 11 (35 days of access) non-COE
  falls under Other
• Other Regionals in SE
• Available on day 26 (20 days of access to offer)
• Other Selectives in SE
• Available on day 31 (15 days of access to offer)

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Disposition database as of Tuesday, March 25,
2014

• Offers lists 2216 pages
• South Carolina 251 pages (6 libraries)
• 88 pages of ED materials
• 14 items listed by SC depositories
• U. of South Carolinas current claims ( 3 items)
• U. of South Carolinas Needs list (59 pages)

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Database Usage Discards by Libraries in
SoutheastThrough October 31, 2013

• Univ. of Miami (FL) 115636
• Virginia Tech (VA) 34933
• FL International (FL) 23256
• CSU (SC) 14464
• TN Tech (TN) 13672
• Lander (SC) 11717
• Stetson (FL) 9891
• Lake Sumter CC (FL) 9571
• Chattanooga PL (TN) 8366
• Mary Washington (VA) 7745

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Collection Building Claims by Libraries
through October 31, 2013

• Central Florida 3114
• Mississippi 2395
• Kentucky 1997
• South Carolina 1515
• Clemson 1471
• Georgia Tech 1224
• TN State Library 700
• U.S. Senate Library 680
• Louisville 593
• Florida 463

• Auburn 458
• Lander 416

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Filling the Gaps Extent of Needs Lists as of
October 31, 2013

• Florida 21582
• Kentucky 8032
• Mississippi 634
• South Carolina 580
• Virginia 437
• Vanderbilt 359
• US Senate 346
• VA State Univ. 91

• Others
• Auburn (29)
• Lander (5)
• Winthrop (5)

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Offers from SC DepositoriesOctober 1,
2012-October 31, 2013

• Number of libraries 13 libraries
• Private academics (2) public academics (7)
• Law public libraries (2) state library
• Lists 200 (about 15 per month)
• Items offered - gt31000
• Average list has about 160 items
• Three libraries have submitted gt35 lists

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Offers from SC SelectivesNovember 2013-February
2014

• Total offers - 72 lists 9 libraries
• Total items 10,391
• Average 148 items per list
• Lists over 1,000 items (1)
• Lists with 500-1,000 items (6)
• Lists with 100-500 items (12)
• Lists with lt 100 items (41)

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Most frequently offered classes

• C 3 Census Bureau
• Y 1.1/2 Serial Set
• A Agriculture
• TD Transportation
• HH Flood Insurance
• EP EPA

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More information

• ASERL Collaborative Depository Library Program
• http//www.aserl.org/programs/gov-doc/
• Disposition Database Guide
• http//guides.uflib.ufl.edu/ASERL-DispositionDB
• List of Available Agencies by SuDocs stem
• http//www.aserl.org/wp-content/uploads/2013/04/Su
  Doc-Stems-Yet-to-be-Chosen.pdf
• How to Become a Center of Excellence
• http//www.aserl.org/wp-content/uploads/2013/04/Be
  stPracticesUpdate_2013_01.pdf
• Contact Bill Sudduth
• sudduthw_at_mailbox.sc.edu
• 803-777-1775