WELCOME to

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WELCOME
to

• RFID FOR FIXED ASSETS
• A MAGICAL
• TRACKING SYSTEM

WAYNE HART ACCOUNTING ANALYST POLK COUNTY (FL)
SCHOOL DISTRICT
SASBO-FASBO 2008 ANNUAL CONFERENCE ORLANDO,
FLORIDA
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RIGHT NOW, A COSTLY OPTION, BUT

• Acquire knowledge
• Watch trends
• Seek opportunities

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BACKGROUND

• AGA Technology Trends
• Florida School Business Official
• Polk County School District
• Visited St. Johns County S.D.
• Met with Flagler County S.D.

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INFO SOURCES

• www.aga.org
• wayne.hart_at_polk-fl.net
• Joe Outlaw (outlawj_at_stjohns.k12.fl.us)
• Donna Wright(WrightD_at_flagler.k12.fl.us)

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RFID BASICS

• Definition
• System
• Different from bar codes

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OVERVIEW

MASTERRECORD FILE
RFID TAG
READER/ PDA


























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EXAMPLES

• Day-to-day
• Retail
• Government

Source isp-planet.com rfidXchange
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BENEFITS

• Processing efficiencies
• Audit frequency
• Theft deterrent

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THINK ABOUT

• Costs
• Re-engineering
• Perceptions

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STAKEHOLDERS

• Finance
• Information Technology
• School Administration

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BASIC COMPONENTS

• PDA
• Reader
• Middleware
• Tags

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OVERVIEW

MASTERRECORD FILE
RFID TAG
READER/ PDA


























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SYSTEM AT WORK

• Tag applied
• Downloads
• Portable reader
• Uploads

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OVERVIEW

MASTERRECORD FILE
RFID TAG
READER/ PDA


























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SAMPLE TAGS
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SAMPLE TAGS . . . INSIDE SCOOP
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PDA/READER
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READER
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READER . . . ANOTHER VIEW
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SUGGESTIONS

• What if . . . why not?
• Test Pilot . . .

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DISTRICT TEAM

• FINANCE
• TECHNOLOGY
• SCHOOL ADMINISTRATORS

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LOCATIONLOCATIONLOCATION

• SERVER
• WORKSTATION
• TAGS
• READERS

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GET THE BALL ROLLING

• Define what you need
• Request professional services
• Competition
• Test Pilot

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DEFINE DISTRICT NEEDS

• EXISTING EQUIPMENT
• INTERFACING
• TAG LIFE
• PORTABLE DEVICES

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RFP

• Internal Expertise
• Competitive bidding
• Fine tune

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SCHOOL ENVIRONMENTRFID TAGS

• LOCATION
• BATTERY LIFE
• INSTALLATION

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SCHOOL ENVIRONMENT--READER

• SIGNAL INTERFERENCE
• OVERLAPPING SIGNALS

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SCHOOL ENVIRONMENT--PDA

• Back-up
• Storage
• Ergonomics

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AUDIT CONSIDERATIONSSCHOOL ENVIRONMENT

• Rules Regs
• Internal Control
• Room Location

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COSTS

• Tags
• Software license
• Readers
• PDA
• Maintenance

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THINKING AHEAD . . .

• Acquire knowledge
• Watch trends
• Seek opportunities

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BENEFITS FOR A SCHOOL ENVIRONMENT

• Minimize interruptions
• Completion timeframes
• Remove audit constraints

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IN SUMMARY

• TECH BASICS
• YOUR TEAM
• COSTS
• BENEFITS
• IMPLEMENTATION

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FOR MORE INFO

• wayne.hart_at_polk-fl.net
• Joe Outlaw (outlawj_at_stjohns.k12.fl.us)
• Donna Wright(WrightD_at_flagler.k12.fl.us)

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HAVE A GREAT REST OF THE CONFERENCE!