CITY OF TSHWANE

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City of Tshwane 2010 Preparations Presented by
Godfrey Nkwane
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Values

• VisionTshwane as the leading African capital
  city of excellence that empowers the community to
  prosper in a safe and healthy environment
• MissionTo enhance the quality of life of all
  people in the City of Tshwane through a
  developmental system of local government and the
  rendering of efficient, effective and affordable
  services

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Responsibilities

• FIFA Confederation Cup 2009?
• 2010 FIFA World Cup?

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Host City Overview City MapPMG NOTE photos
have been removed
CBD
Locality of Airports, Main Station, Loftus
Stadium, Fan Park 2
training Stadium sites in the City of Tshwane
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Institutional Arrangements

• OAA (Organising Association Agreement) FIFA and
  SAFA
• Government Guarantees FIFA and national
  government
• Host City Agreement FIFA and CoT
• Stadium Agreement FIFA and Blue Bulls Company
• Funding Agreement CoT and SRAC
• Memorandum of Understanding (Legacy) CoT and
  Blue Bulls

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Institutional Arrangements
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Project 1 Loftus Versfeld Stadium Upgrading

• The upgrading of the Loftus Versfeld Stadium
  comprises of the following works packages
• New Roof over the Eastern Pavilion
• Replacing of spectator seating in stadium
• Additional ablution facilities
• Provision of VIP seating
• New entrance gates and turnstiles
• Installation of New Lift and Shaft
• New Venue Operation Centre and Control Room
• Upgrading of Lighting
• New video screens and scoreboards (Rental option)
• Upgrading of Sound and Evacuation system
• Provision of Media Facilities
• Emergency power
• New Board Hall

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Project 1 Loftus Versfeld Stadium Upgrading
Work Package Progress to Date Expected Completion
New Roof over Eastern Pavilion 35 Completion Nov 2008
New Lift Lift in SA Nov 2008
Sound and Evacuation System Equipment being procured Dec 2008
Additions and Alterations Contract signed , contractor started with construction Dec 2008
Seating Tender being Evaluated To be placed on hold due to Budget Constraints
Turnstiles Tender being evaluated Dec 2008
Security Tender being evaluated Dec 2008
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Budget

• R105m
• Possible Shortfall R22m

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New Roof Over Eastern Pavilion
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Site Layout Loftus Versfeld stadium PMG NOTE
photos have been removed
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Project 2 Loftus Stadium Precinct PMG NOTE
photos have been removed
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Playing Field
Northern Stand
Eastern Stand
Southern Stand
Western Stand
Hospitality
Broadcast Compound
Media Centre
Emergency Services
Helipad
Pedestrian walkway
Commercial Display
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Transport Groups Stadium Seating
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Hospitality Area
4,415 ped.2,649 ped./p-hr)
Regional LongDistance PT Service
10,369 Spectators(6,083 / p-hr)
11,000VIPs(5,500 / p-hr)
8,830 ped.(102 buses / 5,298 ped./p-hr)
Road-Underpass
GreenPR-Shuttle Service
1,882 ped. (24 buses / 1,261 ped./p-hr)
Pedestrian-Underpass
BRT Service
3,266 ped.(28 buses / 1,633 ped./p-hr)
Pedestrian walkways / -flow Drop-off / Pick-up
points Entrance / Exit Gate /MagBag
area Critical Point Section for Analysis
806 ped. fromPR Pretoria Sports Ground(540
ped./p-hr)
2,010 ped. fromRemote Hospitality Parking(1,009
ped./p-hr)
A
Figure 1.3.16
Pedestrian Flow Analysis University / Lynnwood
Road
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SARCC MetroRailService
10,080 Ped.(6,754 ped./p-hr)
RedPR-Shuttle Service
1,546 ped. (20 buses / 1,036 ped./p-hr)
2,304 ped. fromPR Technical School(1,544
ped./p-hr)
4,416 Ped. fromPR LC de Villiers(2,959
ped./p-hr)
4,415 ped.2,649 ped./p-hr)
2,304Spectators(1,544 / p-hr)
new pedestrian link
2,870 ped. (37 buses / 1,923 ped./ p-hr)
23,327Spectators(15,321 / p-hr)
BluePR-Shuttle Service
Regional LongDistance PT Service
8,830 ped.(102 buses / 5,298 ped./p-hr)
Pedestrian walkways / -flow Drop-off / Pick-up
points Entrance / Exit Gate /MagBag
area Critical Point Section for Analysis
A
Figure 1.3.15
Pedestrian Flow Analysis Park Street
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Project 3 Transportation
Group of Projects Group of Projects Project Status
Group A Roads Transport Loftus Versveld and Hatfield Pretorius , Schoeman, Duncan, Charles, Hatfield one way system Pedestrian Link Public transport and local area transport development Consultants have been appointed for design, EIA processs ongoing Expected implementation from a list of contractors All projects except for Charles St upgrade expected to be completed for Confed Cup, Charles St. to be ready for WC 2010 Access to Loftus through Girls High to be completed for Confed Cup
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Project 3 Transportation
Group of Projects Group of Projects Project Status
Group B Training Venues (Super and H M Pitje) Consultants appointed, EIA process ongoing Expected completion April 2009
Group C Public Transport North The designs for this group of projects are on track. A professional team has been appointed to complete the planning. This project will however not be completed in time for the 2010 FIFA World Cup, this will be legacy project. The station will however be operational for buses and other forms of transport. The completion of the project is dependent on the scheduling of the Gautrain.
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Project 3 Transportation
Group of Projects Group of Projects Project Status
Group D Access to Airports Wonderboom - Lindveldt and K97 WAFB K69 Awaiting ROD expected completion ? Lindveldt March 2009 ? K97 - April 2010 Awaiting ROD expected completion ? December 2009
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Project 3 Transportation
Group of Projects Group of Projects Project Status
Group E CBD including BRT Development of Main Station Node Professional Team from CoT still to be appointed for the work to be undertaken by CoT. The Infrastructure component is dependent on the, Gautrain. Metro Rail to provide 8 refurbished train sets to distribute spectators between main transport hub and Loftus Stadium and Fan Park
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Project 3 Transportation

• Group of Projects
• Group F

• Project Status
• OPS plan for BRT approved by Mayco in July 2008
• Finalising business plan
• Only limited service will be available for 2010
• Normal City buses will be used on limited BRT
  routes for Confederation Cup 2009 and 2010

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Project 3 Transportation

• Group of Projects
• Wonderboom Airport Upgrade

• Project Status
• All capital projects that budget were provided
  for, are still on track. Smaller projects should
  be completed by end March 2009. Overall
  completion is June 2009

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Project 4 Training Venues
Training Venue Project Status
Super Stadium in Atteridgeville Currently busy with completion of northern seating stands and boundary wall that will be completed in February 2009 Smaller civil works and electronic work to be completed by February 2009
H M Pitje Stadium in Mamelodi New spectator pavilion seating 5000, turnstiles and entrances, additional ablution facilities expected to be completed by December 2008
Giant Stadium in Soshanguve Construction of internal roads, parking and storm water to be completed in December 2009. Earth works for main pavilion Ph1 completion in February 2009. Main pavilion construction expected completion in February 2010
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Project 5 Fan Parks And Public Viewing Areas

• The provision a FIFA Fan Park that is suitably
  located within the Host City.
• A feasibility study is underway to look at Union
  Buildings and Tshwane Events Centre
• A detailed technical report will be tabled to the
  Mayoral Committee in September 2008 outlining the
  viability of having the Fan Park at either the
  Union Buildings or Tshwane Events Centre.

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Project 5 Proposed Fan Park Public Viewing
Areas
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Project 6 Utilities
Project Project Status
1. Electrical Infrastructure Loftus (Lynwood backup supply to Loftus) Tswabac Super Stadium H M Pitje Construction started, completion by Confed Cup 2009 No network upgrade required No network upgrade required No network upgrade required
2. Water and Sanitation Loftus Giant Stadium H M Pitje Minor network upgrade project in hand Minor network upgrade project in hand Minor network upgrade project in hand
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Project 7 Information Technology and
Telecommunications

• Optical Fibre network used for data communication
  and electrical protection
• 420 schools being connected through
  Gauteng-on-Line project
• Smart City Project Low Cost Internet
  Connectivity to household City-wide (including
  all townships)

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Project 7 Tetra Systems

• The supply, delivery, installation and
  commissioning of a new digital trunked radio
  communication systems
• Phase 1
• Consultants have been appointed to design the
  project and complete the tender specifications
• Planning Phase was from June July 2008
• Phase 2 January 2009 to August 2009
• Tender and partial implementation and testing

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Project 7 Tetra System

• Phase 3 September 2009 to June 2010
• Procurement, implementation and review of the
  system of instruments and instrument purchases

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Project 8 Accommodation

• It should be noted that an estimate of between 40
  000 and 70 000 possible visitors need to be
  catered for
• To encourage the establishment of accommodation
  in Tshwane and surrounding areas like Madibeng
  and Metsweding
• To encourage the grading of these facilities
  through MATCH and the Tourism Grading Council of
  SA (TGCSA)
• To align all accommodation plans with the CoT
  Tourism Master plan, to create sustainable
  business opportunities that link to the Host
  Cities Legacy and Sustainability Programmes.

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Project 8 Accommodation
Township Bed and Breakfast Grading To promote the development of SMMEs in the tourism sector by supporting emerging B B establishments in Tshwane that offer a cultural home-stay experience. The vision is to create sustainable businesses that will link with the Host Cities Legacy and Sustainability Programme The City of Tshwane in partnership with Tourism Grading Council of South Africa and the Bed and Breakfast Association in Tshwane have identified 81 Bed and Breakfast establishments for grading. All 81 establishments are currently under going a process of assessment by grading council assessors, after which the establishments will be graded. The CoT is currently awaiting a report from the Tourism Grading Council of SA to understand how many of the 81 establishments are gradable and which not gradable, as well as what procedure must be put in place to make these establishments gradable. The outcomes of this report will immediately be addressed during this financial year. This process (has started again to have as many as possible establishments graded.
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Project 9 Tourism

• Convert first time visitors into repeat
  visitors.
• Maximise visitor length of stay and spend.
• Consolidate and grow core domestic and
  international tourism source markets.
• Position City of Tshwane better for investment
  and trade opportunities.
• Leverage growth in Business Tourism and attract
  2010 related meetings/conferences/exhibitions.
• Further position the destination as a Home of
  Jazz.

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Project 9 Tourism
Hop-on/ Hop-off Bus To promote as a preferred tourism destination by providing a reliable and quality transport moving from and around different tourism products The trail run of the hop-on-hop-off bus took place on the on the 22 May 2008 departing from Old-Raadsaal/Council Chambers. Forty guests were invited including Tourism Stakeholders, Tourism Clusters and Portfolio Committee Members. The launch of the bus took place on the 27 May 2008. 70 guests were invited including MMCs, the Ward Councillor, SED Economic Development, EDs, representatives from Tourism Associations and Stakeholders. The CoT is in the process of compiling a tender document/start tendering process to get a company/SMME that will implement and expand the project to include other areas (especially previously disadvantaged communities). The aim is to have the bus fully operational by 1 September 2008 (Tourism month). Infrastructures (bus stop signs) are currently being erected on the bus routes. The CoT is currently busy planning operational timeframes for the bus service and planning to overcome increases in operational expenses
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Project 10 Tourism Signage
Tourism Signage To erect signage to the tourism destinations that has been identified as an important measure to promote the visitors tourism experience in Tshwane. 139 Tourism Directional Signs were erected during 2007/08 financial year. 17 BBs and 17 Tourist attractions benefitted from this process. Signage for 25 Police Stations were also erected. Another 32 tourist signs will be erected during the current financial year.
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Project 10 Tourism Information Centres
Tourist Information Centres This project aims to create world class user-friendly Tourist Information Centres with lounges with refreshment decks and internet capabilities. The centres will stock printed information on various aspects required by international and local visitors. The centre will also retail 2010 soccer memorabilia and other items that will interest visitors such as branded Tshwane merchandise. These centers will be evenly distributed throughout the five CoT regions and will be manned and operated by CoT through volunteers. This line department will source partners to assist. The CoT is currently investigating the possibility of entering into collaborative partnerships for the establishment of tourist information lounges. Terms of reference are currently being drafted.
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Project 10 Branding Event Management

• CoT events in which 2010 will participate LOC
  events in which Tshwane 2010 will participate
  and Tshwane 2010 events.
• Events held and participated to date
• 3 Bafana Bafana matches hosted in the City of
  Tshwane
• Host City Poster Competition
• 2 Host City Marketing Imbizos (Bloemfontein and
  Velmore in Tshwane)
• Tshwane International Trade and Infrastructure
  Investment Conference (TITIIC) which included the
  dinner hosted by the Executive Mayor where the
  CoT composite logo was launched
• The TITIIC exhibition, where the 2010 brochure
  was first distributed
• The Exhibition organised by FIFA/LOC in Vienna
  during the Euro 2008.

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Project 10 Event Management

• Upcoming Events to be held by the City of
  Tshwane
• Public Viewing Dry-Runs
• Mayoral Business Dinner Unpacking the Investment
  Potential of 2010
• Loftus Versfeld Stadium Roof wetting
• Road shows (Izimbizo) 2010 Updates
• Business Breakfasts

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Project 11 City Beautification

• 2010 City Beautification comprises the following
  functional areas
• City decoration
• City neatness and maintenance
• City cleansing
• Phase plans are to be prepared for each
  functional area 
• Phase 1 Preparation of city beautification plans
• Phase 2 City beautification Implementation Plan
• The 2010 Urban Design Framework is in the process
  of being developed.
• The conceptual precinct design framework- for
  Loftus Versfeld Stadium Precinct is complete, the
  professional team is currently busy with Loftus
  Stadium detailed precinct design framework

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Project 11 City Beautification

• The City of Tshwane supports the City
  beautification project through development/landsca
  ping of key gate ways and traffic islands.
• Progress to date
• 18 parks 06 traffic islands planned for
  development in this financial year (2008/09)
• Priority sites Loftus precinct
• Super stadium precinct
• Shabangu circle in Mamelodi
• Timeframe May 2009

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Project 12 Emergency Services

• Loftus A draft Precinct Plan as well as an
  Evacuation Plan for Loftus Versfeld has been
  compiled.
• Tshwabac Events Centre (Pretoria Show Grounds)
  has been identified. Preliminary emergency
  planning measures are in place
• Public Viewing Areas Preliminary emergency
  planning measures are in place

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Project 12 Municipal Health Services

• Hospitals in Tshwane have been identified and
  mapped.
• The following hospitals were visited for purposes
  of emergency and disaster planning
• Eugene Marais Hospital
• Bougainville Hospital
• Moot Hospital
• Akasia Hospital
• More visits to Kalafong, Mamelodi, Academic
  Hospitals are planned
• Provinces coordination is underway

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Project 13 Disaster Management

• Comprehensive emergency planning will be
  undertaken between September and December 2008m
  at the stadiums, hotels, hospitals and public
  places in Tshwane to ensure safety of visitors
  and the community.
• Fully equipped mobile joint incident
  co-ordination unit. Budget has been approved.
• Equipped and operational Disaster Operations
  Centre (DOC) Budget has been approved.
• Disaster Risk Management tools and equipment.
  Budget only available for 2009/10 financial year.

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Project 13 Disaster Management

• Disaster management is participating in various
  planning committees and meetings for purposes of
  2010 readiness including.
• The Safety and Security Cluster of the CoT.
• The National Disaster Management Steering
  Committee for 2010 FIFA Soccer World Cup
  Tournament .
• Various Provincial Forums .
• Meetings with the Dept of Health and discussions
  on health related disasters.
• Funds have been approved for 2008/09 financial
  year for the following two capital projects that
  have a direct impact on 2010 readiness
• Acquisition of fully equipped mobile joint
  Incident Coordination Unit
• Equipping of current Disaster Operations Centre

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Project 15 Safety and Security
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Project 15 Rights Protection Programme

• The protection of FIFA Rights is been catered for
  in the Host City draft By-Laws under the
  following headings
• Advertising
• Street Vending
• Ambush Marketing
• Business Closure
• The LOC still needs to finalise the roll out plan
  for the rest of aspects under this programme.

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Project 15 Host City By-Laws

• Draft By-Laws have been compiled and inputs have
  been received from various line departments. The
  By-Laws will go to Council for an in-principle
  approval in August 2008.
• The public participation will be conducted during
  September 2008 through the office of the Speaker.
  
• The finalised By-laws will be tabled at the
  Council meeting in October for promulgation
• Draft By-Laws to be promulgated cover the
  following
• Advertising,
• Controlled Access,
• Public Open Spaces and City Beautification,
• Public Roads and Traffic Guidance as well as
• Street Trading.

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Project 15 Municipal Courts

• The City of Tshwane has a standing agreement with
  the National Prosecuting Authority to prosecute
  all cases as well as delegated legislation.
• Hatfield Community Court is available for this
  purpose.

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Project 16 Volunteer Training
Volunteer Programme Confirmed numbers of Volunteers (approved by LOC) for Confederation Cup is 561. To date 2368 people have registered 31 on-line registration access points throughout the CoT have been established Media coverage on the on-line registration access point was done (by LOC) on 20 June 2008, and the City will be embarking on a communication campaign to garner more support The opening date for on-line applications was 1 July 2008 and closing date 30 August 2008.
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Project 17 Green Goal

• The Green Goal Standards are still under
  discussion, a team of consultant has been
  appointed by the OC to help in this regard. The
  following thematic areas are currently been
  looked at
• Climate Change
•  
• Carbon neutrality
• Carbon reduction through energy use
• Carbon reduction through waste generation
  reduction at source and waste to landfill
  minimisation
• Carbon reduction through reduced sewage
  production
• Carbon offset (carbon foot print)

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Project 17 Green Goal

• Energy efficiency
•  
• Environmental Management System (EMS) to be in
  place at the stadia to control peak load
• Passive Solar Design
• Stadia Flooding Lights
• Energy Audits at venues like stadia
• Heating, Ventilation and Air Conditioning (HVAC)
• Energy Efficient Equipment (Procurement
  standards)
• Efficient Water Heating System
•  Integrated waste management plan
• Proactive Waste Management Plan for venues like
  the stadia
• Education and Awareness
• Measuring of Waste Volumes, Characterisation of
  Waste Type.
• Waste Avoidance (changes to currently existing
  practice)
• Waste Reuse and Recycling
• Waste Transportation and Removal

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Project 17 Environmental Management

• Environmental Management and Awareness Programme
• This project entails the development and
  management of environmental management related
  marketing awareness materials, events and media
  leading up to 2010 World Cup and it will focus on
  the natural resources reduction. Planning in this
  regard is still to be finalized pending the
  finalisation of the Green Goal Standards by the
  OC working group on Environmental Management.

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Project 18 Waste Management

• The following tenders are currently underway as
  part of CoT Waste Removal Plan towards 2010
• Replacement tenders for Household and Bulk
  Collection Vehicles There are three of phases
  of this tender. In the first phase the evaluation
  is completed and awaiting to go to the Bid
  Adjudication committee. For the remaining two
  phases we are in a process of putting together
  specifications to go on tender.
• A 240l bin tender is advertised and awaiting to
  go to bid Evaluation and Adjudication committees.
  
• CB46/2008 is expected to be implemented and
  rolled out as from 1st September 2008.
• 3 200 m3 bins tender is already advertised and
  the site meeting is on the 10th of July at Waste
  Depot. These are the bins that will be used for
  the Underground Bin System at strategic venues
  like Stadia. CB 94/2008
• A 20m3 tender open top containers is already
  advertised and the site meeting is on the 17th of
  July. CB120/2008
• The specifications for the  4m3, 6m3, 11m3, 12m3
  and 22m3. are in the process of being finalised.
• Refuse bag tender closed on the 04 July 2008 CB
  95/2008.

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Project 19 Business Closure

• The issue of business closures is dealt with
  under the Host City By-Laws
• The City will assist businesses that are not in
  contravention of the Rights Protection Programme
  to gain accreditation so that they can remain
  open for the duration of the 2010 FIFA World Cup.

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Project 22 LED and Entrepreneurship
Training and Skills Development To identify and train SMMEs in the communities who have registered with the CoT and have operational business in tourism. Tourism Enterprise Programme (TEP) has developed 8 training toolkits that are presented, during training, by the authors and other industry experts. The vision is to create sustainable businesses that will link with the Host Cities Legacy and Sustainability Programme The CoT has identified and trained 15 SMMEs in the TEP toolkits Programme. These SMMEs are members from the community who have registered and have operational businesses in the tourism industry. The CoTs database of SMMEs was utilised to identify the SMMEs for training.
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Project 22 Legacy LED and Entrepreneurship
2010 Host City Awareness Campaign The proposed awareness campaign is proposed to have three key messages To share our unique cultural heritage with the world creating an opportunity for civic pride and convert 1st time visitors into repeat visitors and word-of-mouth ambassadors. The Home of Jazz theme can be utilised to create vibe and excitement while at the same time express the uniqueness of the destination. To assist businesses and entrepreneurs to identify and optimise business opportunities around the World Cup by sharing relevant information around the World Cup e.g. MATCH requirements for contracting and national, provincial and local initiatives around the World Cup. Showcasing and leveraging on the City of Tshwanes capital city status in the way that the media, the FIFA family, visiting soccer teams, their technical teams, supporters and spectators are treated from entry to exit. It is envisaged that the Campaign will cover the whole Tshwane metropolitan area, lobbying all communities, businesses and visitors by utilising all communication channels available. Critical outcome include inter alia Audit of Existing Accommodation Facilities and other related businesses Facilitating the increase of available accommodation facilities in Tshwane and from neighbouring cities Building civic pride, excitement and hospitality towards visitors Maximising all the marketing opportunities through the increased world-wide publicity and media exposure Growing the economy of the City of Tshwane Negotiations are currently underway to investigate the appointment of an Education Institution such as University of Pretoria by Middle August 2008 to do an audit of all accommodation facilities in Tshwane
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Project 23 Overall Co-ordination

• The City of Tshwane has appointed PMO Consultants
  to do the overall project management and provide
  professional services for the 2010 Programme.
• To date the consortium has been responsible for
  programme and project management of the all 2010
  initiatives, with the CoT line Departments being
  responsible for implementation.
• The CoT 2010 Business Plan was approved on the
  28th May 2008 and this is being used as the tool
  for overall programme management along with the
  Project Plan.
• A risk matrix has been compiled highlighting all
  the major project risks and this is being managed
  by the Project Directorate and the CEO 2010 on an
  ongoing basis.

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LOC Venue Offices

• Offices have been identified and are currently
  being renovated.
• Anticipated date of completion beginning August
  2008
• 1000m² of office space has been provided with the
  CoT paying all costs except electricity and
  telephones

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Challenges

• Adequate budgeting for projects
• Alternative fund raising opportunities for 2010
  projects
• Attracting investments into the city for PPP
  opportunities
• FIFAs Rights Protection Programme

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Risks

• Loftus upgrade
• Tight timelines, especially on roof and general
  building works
• Procurement process (CIDB, turnaround time and
  exploitation)
• Pathway between Loftus and Girls High
• Public transport projects not completed in time
• Exclusion zones and Business closure

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• THANK YOU