An Overview of Risk Management

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An Overview of Risk Management in Sigma Alpha
Epsilon
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The Mission of Minervas Shield

• Provide a resource of information for risk
  management
• Detail the official rules and regulations set
  forth by Sigma Alpha Epsilon
• Provide a proactive approach to managing and
  mitigating our risks as a fraternal organization
• Help our members enjoy their fraternal experience

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The Membership Agreement

• All members are expected to read and agree to
  terms upon joining Fraternity.
• Members should claim their personal account at
  www.sae.net in the members-only area.
• The agreement describes your obligation to
  financial responsibilities and personal conduct.
• The agreements helps all of us keep our members
  accountable.

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Alcohol the Fraternity

• Possession, use, sale and consumption must be in
  compliance with all laws.
• Common-container distribution is not allowed at
  chapter houses or events not served by third
  party.
• All new member/pledge activities are to be dry.
• High-risk drinking is not to be condoned.
• Drinking games are prohibited.

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Alcohol the Fraternity

• 100 proof or higher is prohibited.
• Purchases through the chapter funds or common
  slush funds are not allowed.
• The sale of alcohol by the chapter is prohibited.
• All new member/pledge activities are to be dry.
• Each member and pledge must know alcohol laws.
• Pledge programs must include alcohol awareness.

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Alcohol the Fraternity

• Food and non-alcoholic options should be
  available.
• Do not serve the intoxicated.
• No one can be forced to drink.
• Hard alcohol is prohibited unless a third party
  is selling it.
• Philanthropic events should never involve alcohol.

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Social Events with Alumni/Parents

• Events that involve alumni or parents are subject
  to the same guidelines for other events.
• These types of events include, but are not
  limited to, homecoming, Founders Day, parents
  weekends and tailgates.

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Indemnification

• No chapter, adviser, volunteer or
  house-corporation officer has authority to sign a
  college or university document on behalf of the
  Fraternity that would bind Sigma Alpha Epsilon.

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Drugs, Controlled Substances Firearms

• Possession, sale, use and abuse are all
  forbidden.
• Members should seek professional assistance for a
  member who is suspected of substance abuse.
• Pledge programming should include drug awareness.
• Firearms should not be permitted or stored on
  chapter property.

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Hazing

• Hazing is strictly against our Fraternity Laws
  and is illegal.
• Pledge interviews or signature books are strongly
  discouraged and serve no purpose.
• Pledge lock-ins or sleepovers are strongly
  discouraged and serve no purpose.
• Become familiar with We Stand Together and the
  resources it offers.
• Know our hazing hotline 1-888-NOT-HAZE.

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Designated-Driver Programs

• We do not recommend or endorse safe-ride or DD
  programs that are hosted by the chapter.
• We recommend our chapters work with a taxi
  service, third party or university-run service
  that is licensed and insured.
• Use of personal vehicles is voluntary and the
  responsibility of that owner/operator.

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Sexual Conduct Violence

• Consent does not necessarily mean acts cannot be
  considered a crime or assault.
• Inebriation occurs under the influence, and
  consent cannot be obtained in this state of mind.
• Coercion is a threat, and consent cannot be given
  under this condition.
• Seduction occurs in the context of lying to
  create consent, which is not legal.

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Property Management Loss Prevention

• Our house corporations and other landlords are
  independent entities.
• The FH entity can provide assistance and
  guidance for life-safety issues and needs.
• The use of personal property is strictly
  voluntary and the responsibility of the owner.

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Risk-Management Fine Structure

• Groups that do not follow the rules are subject
  to a fine authorized by the Supreme Council.
• The fines are 100 per active man on a groups
  roster.
• Members are responsible for reading,
  understanding and following our risk-management
  policies and regulations.

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Event Planning

• Definition of an event
• Planned by the chapter
• Communicated by members
• Sponsored by the chapter or alumni
• Types of events
• In-house
• Third-party
• Event with alumni/parents
• Non-alcoholic and philanthropic

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Tips for Events

• The same rules and regulations for alcohol apply
  to all events.
• Failure to abide by the guidelines voids any
  insurance coverage that otherwise may be
  available to your chapter and members.
• Minervas Shield provides specific checklists and
  planning points to follow to help ensure an
  enjoyable, safe event.

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Crisis Management

• Always do the right thing and never hesitate to
  contact authorities, 911 or assistance.
• Failing to act can be create even more problems
  in a court of law than acting and worrying about
  the consequences.
• Make sure you contact your peers Regional
  Director, Province Archon, advisers, house
  corporation, etc. to complete an incident report.
• Minervas Shield outlines specific protocol and
  guidelines in the event of a crisis.

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Where to Find Minveras Shield

• www.sae.net
• Laws Policies tab under Fraternity menu
• Online resource area of members-only area
• www.thetgi.net
• Various core areas, but specifically Risk
  Management and Chapter Management
• Regional Director or Director of Risk Management
• Request digital and hard-copy versions

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The True Gentleman

• The True Gentleman is the man whose conduct
  proceeds from good will and an acute sense of
  propriety and whose self control is equal to all
  emergencies who does not make the poor man
  conscious of his poverty, the obscure man of his
  obscurity, or any man of his inferiority or
  deformity who is himself humbled if necessity
  compels him to humble another who does not
  flatter wealth, cringe before power or boast of
  his own possessions or achievements who speaks
  with frankness but always with sincerity and
  sympathy whose deed follows his word who thinks
  of the right and feelings of others rather then
  his own and who appears well in any company a
  man with whom honor is sacred and virtue safe.
• -John Walter Wayland

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